Project Report, Kingsway Fit Out
Project status report
A month four report on a construction fit out, including the bad news, which is what a status report is actually for.
The whole document
Every page as it was built, in order. All the wording, figures and tables were written for this example, so the structure can be judged on real content.
What makes this document work
Status is one word and a reason
Amber, nine days late, and the cause in a sentence. No sponsor should have to read three pages to learn that.
Budget shows the forecast
Budget, committed, spent and forecast side by side, which is the only view that shows trouble early.
It asks for decisions
Three numbered decisions with what happens if they are not made this week.
Questions people ask
What goes in a project status report?
Status, progress, budget, risks, decisions needed and what happens next. Keep it to the same shape every month.
How often should you report?
Monthly for most projects, weekly during a critical phase. Consistency matters more than frequency.
Should bad news go in the report?
Yes, early and plainly. A report that only carries good news stops being read the first time something goes wrong.
How long should it be?
Two to four pages. Anything longer gets skimmed and the decisions get missed.
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