11 finished slides

Sales proposal presentation

An eleven slide proposal from a maintenance contractor to a property group. It shows what a buyer actually needs to approve a contract: the change, the plan, the price and the answers to their objections.

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The full deck

Every slide as it was built, in order. All the content was written for this example, so the structure can be judged on real numbers rather than placeholder text.

Photograph of a commercial building rooftop plant deck at golden hour, tidy rows of air handling units and ductwork, clean city skyline behind, wide editorial composition, no text, no logos

Proposal, August 2026

Planned maintenance for 12 sites

Prepared for Meridian Property Group

Halcyon Field Services

Slide 1 of 11

From callouts to a plan

Today

Reactive callouts

68 emergency visits across your sites last year.

Tenant complaints

Average 9 hours from report to an engineer on site.

Unplanned spend

Repairs arrive as invoices nobody budgeted for.

Move

1

Asset survey

Every unit tagged, aged and risk rated in week one.
2

Service calendar

Visits scheduled around tenant hours, not ours.
3

One report

Monthly view of works, costs and open faults.

With us

Planned visits

Four scheduled services a year on every asset.

Four hour response

Engineer on site within four hours for a breakdown.

Fixed monthly fee

One price per site, agreed for three years.

Outcome

Fewer breakdowns, a budget you can forecast, tenants who stop calling.

02

Slide 2 of 11

What the program covers

One contract across all twelve buildings, with the same engineers, the same reporting and one point of contact for your facilities team.

Quarterly servicing

Filters, belts, coils and controls checked on every unit, four times a year.

Breakdown cover

Four hour response during business hours, eight hours overnight and weekends.

Compliance records

F-gas logs and statutory records kept current and audit ready for every site.

Asset register

Age, condition and replacement year for all 214 units, updated after each visit.

Named team

The same four engineers and one account manager across the whole portfolio.

03

Slide 3 of 11

How we mobilise

Four steps from signature to a running maintenance calendar.

1

Survey

Two engineers visit every site, tag each unit and record its condition and age.

2

Schedule

We build the year of visits around tenant hours and your access rules.

3

First service

Backlog faults cleared and every unit brought to a known baseline.

4

Report

Monthly report on works done, faults open and spend against budget.

04

Slide 4 of 11

The first 90 days

What happens between signing and the first full quarter of planned service.

Week 1

Contract signed, account manager introduced, site access arranged with each building manager.

Weeks 2 to 4

Full asset survey across all twelve sites. Every unit tagged and photographed.

Week 5

Asset register and service calendar issued for your approval.

Weeks 6 to 10

Backlog works cleared, starting with the four units flagged as high risk.

Week 12

First quarterly service complete and the first monthly report delivered.

05

Slide 5 of 11

What we commit to

Service levels written into the contract, measured monthly and reported to you.

Planned visits on time

Scheduled services completed in the agreed week.

98%

Four hour response

Breakdowns attended within four hours in business hours.

95%

First visit fix

Faults resolved without a second trip for parts.

85%

Compliance records

Statutory records current at any audit date.

100%

Report by the fifth

Monthly report in your inbox by the fifth working day.

100%

06

Slide 6 of 11

61%

Fewer emergency callouts in year one

Ashgrove Estates, 9 buildings

Same portfolio size, same contract shape

We moved from chasing contractors to reading one report. Callouts dropped by well over half in the first year, and for the first time our maintenance budget matched what we actually spent.

Helen Marsh, Head of Property, Ashgrove Estates

07

Slide 7 of 11

What it costs

Fixed monthly fee per site, held for three years. Parts quoted separately at cost plus 12 percent.

Feature
Essential
Planned
Full cover
Services per unit, per year
2
4
4
Breakdown response
Next day
4 hours
4 hours
Out of hours cover
No
Weekends
24/7
Compliance records
Yes
Yes
Yes
Asset register updates
Annual
Quarterly
Quarterly
Parts included
No
Under $250
Under $1,000
Named engineers
No
Yes
Yes
Monthly report
Summary
Full
Full plus review
Monthly fee per site
$1,850
$2,640
$3,410
Recommended for Meridian: Planned cover across all twelve sites, $31,680 a month.

08

Slide 8 of 11

Questions you asked

Answers to what came up in the walkthrough on 4 August.

What happens to our current contractor?

We run in parallel for 30 days, take their records at handover and cover any open faults from day one.

Can we start with fewer sites?

Yes. Six sites is the smallest workable start, at the same per site price, with the rest added by quarter.

What if a unit needs replacing?

The asset register flags it a year ahead with an estimate, so it lands in your capital budget, not a surprise invoice.

Who do we call at 2am?

One number reaches the on-call engineer, not a call centre. Full cover sites get a named escalation contact.

How do we exit?

Ninety days notice after year one, with the asset register and all compliance records handed back in full.

09

Slide 9 of 11

What you get

Four planned services a year on all 214 units, across twelve sites.

Four hour breakdown response, written into the contract.

One fixed monthly fee per site, held for three years.

Compliance records kept audit ready at every building.

One monthly report covering works, faults and spend.

10

Slide 10 of 11

Ready when you are

Say the word and we can have engineers surveying the first six sites within two weeks.

Account manager

Dan Whitmore, Halcyon Field Services

Email

dan.whitmore@halcyonfield.example

Direct line

(03) 9550 1180

11

Slide 11 of 11

What makes this deck work

Before, bridge, after on one slide

The buyer sees today, the move and the destination in one glance, which is the whole argument for changing supplier.

Service levels are numbers

Response times and completion rates are written as commitments with percentages, not as adjectives like "responsive".

Objections answered in the deck

The questions asked during the walkthrough get their own slide, so nobody has to raise them again in the approval meeting.

Questions people ask

What should a sales proposal presentation include?

The buyer problem, your solution, proof from a similar client, an implementation plan, clear pricing and a specific next step. Ten to twelve slides is plenty.

Should pricing go in the deck?

Yes. Buyers ask for it anyway, and a clear tier table lets them compare options instead of asking you to explain the quote.

How long should a proposal deck be?

Around ten to twelve slides for the meeting, with detail moved to an appendix the buyer can read afterwards.

Can I reuse this deck for a different service?

Yes. Generate it with your own service described, then edit the slides. The structure holds for most B2B service proposals.

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The button opens the presentation generator with this deck already described. Change the wording to your own business, pick a theme, and edit any slide afterwards.

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