Signing example
Sign an order form online
An order form is a quotation waiting for two numbers: the quantity on each line and a signature under it. This envelope turns the Sandbar Safety Supplies quotation into an order by giving the buyer a typed box in each line of the product table, then a signature on the next page, with the account manager countersigning to release the order to the warehouse.
Who signs what
- Rahel Tesfaye, for Merrindale Civil Pty Ltd, the buyer
- Three typed quantities, one per order line · Signature and stamped date on the last page · Email link
- Yolanda Prieto, for Sandbar Safety Supplies Pty Ltd
- Signature block: Name, Title, Company, Date · Email link
The signing journey
Step 1
Six fields, three of them inside the table
The buyer gets a text field under each of the three order lines, plus a signature and a date on the last page. The account manager gets a block.
Step 2
The buyer confirms line by line
Rahel typed 12, 30 and 24 into the three boxes, matching the quoted quantities in the table above them. Each value is stamped on its own labelled line, so the confirmed quantity is readable against the line it belongs to.
Step 3
She signs the last page
One drawn signature under the order heading, the consent accepted, and the date beside it printed as Sep 12, 2026 from the moment she submitted.
Step 4
The account manager releases the order
Yolanda was invited once the buyer's signature landed, and opened a copy carrying the three quantities. Her block printed FOR SANDBAR SAFETY SUPPLIES PTY LTD over four lines.
Step 5
One certified order each
The listener stamped, certified and emailed the completed order to both signers and the sender. The certificate lists two signers on Email link, each with an IP address, a consent timestamp and a signature image hash, over the full event log.
Every field, and who fills it
Six fields, and five of them belong to the person spending the money. Three confirmation boxes sit under the product table, one per line, each labelled with the item it confirms so the picking list reads straight off the certified page. The signature and the date follow on the execution page, the date arriving from the submission rather than from a box. The account manager adds one block with Name, Title, Company and Date. There is no value input anywhere in the preparation screen, only a field label and a Required switch, so all three quantities on the signed order came from the yard rather than from the supplier.
How to adapt this envelope
A longer catalogue simply takes one more confirmation box per line, nowhere near the ceiling of 500 fields an envelope allows. Where a site supervisor orders but the office approves the spend, a third recipient sits in the middle of the order and the goods move only once all three have signed. And where an accounts system insists on a purchase order number, an optional text field beside the signature collects it, the way the managed IT agreement does.
Why a signed order beats an emailed one
Short orders go wrong on quantities and on authority, and an email thread answers neither cleanly. A certified PDF carrying the unit prices, the confirmed quantities in their own rows, two signatures and two stamped dates settles what was ordered, at what price, by whom and when, in one file both sides hold identically.
What makes this signing flow work
The confirmed quantity has its own labelled line
Confirming quantities in an email means matching three numbers to three lines by hand afterwards. Giving each line its own labelled box puts the confirmed figure on the certified page beside the line it belongs to, so the picking list can be read straight off it.
The buyer signs first, because there is nothing to release yet
Sign in order puts the customer ahead of the account manager. The countersignature therefore lands on an order whose quantities are already fixed, which is the moment the form itself says the order goes to the warehouse.
No purchase order number needed
The form says the signed order is the authority to supply, so nothing waits on a separate purchase order. That removes the most common reason a small order sits unfulfilled for a week while two systems wait for each other.
Questions people ask
Can the sender fill in the quantities in advance?
No. The editor offers a field label and a Required switch and nothing else, so there is no value input anywhere in the preparation screen. Every quantity on the signed form was typed by the buyer, which is the point of putting a box under each line.
Can the buyer type a quantity and then change it?
Up to the moment of submission, yes, because the values live in the portal until the envelope is finished. Afterwards the stamped figures are part of a certified file and cannot be edited by anybody. The form handles a genuine change of mind commercially instead: a differing quantity is repriced at the same unit price.
Can the account manager countersign later?
Yes, and that is how this envelope runs. Sign in order is on with the buyer first, so the account manager's invitation appears only when the buyer's signature lands. There is no deadline between the two beyond the envelope expiry of thirty days from creation.
What if the buyer wants a different quantity?
She types the quantity she wants. The form says a confirmed quantity that differs from the quoted one is repriced at the same unit price and a corrected invoice follows with the goods, so changing a number does not need a new envelope.
How long does the buyer have before the link stops working?
Thirty days from the creation of the envelope, and no screen in the app changes that. The quotation's own price validity runs to 8 October 2026 and is a separate thing printed in the document. Past the envelope expiry the link reports the request has expired and the account manager raises a new one.
Can a unit price be changed after sending?
No. A sent envelope is locked and the editor redirects to the status page. A wrong price means withdrawing the envelope, which voids the live link and emails the buyer that it was withdrawn by the sender, then sending a corrected order form.
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Make my sign an order form onlineOther signing examples
Sign a distribution agreement online
Exclusivity in a distribution agreement rests on two things: the boundary of the territory and the volume that earns it. This envelope puts an initials box under the territory schedule and its two carve outs, a typed box for the minimum annual order value, and a signature block for each company on the execution page, behind an access code for the distributor.
Sign a master services agreement online
A master services agreement commits nobody to any work, so the pages people actually negotiate are the charges clause and the liability cap. This envelope carries the Ridgeway Data framework from the documents examples with the client's initials on exactly those two pages, an access code shared out of band before the client can open it, and a company block for each side on the execution page.
Sign a service agreement online
A service agreement that starts on a fixed date does not need its two signatures in any particular order, so making one party wait for the other only costs a day. This envelope carries the Beacon Systems managed IT agreement from the documents examples with Sign in order off, both invitations sent in the same minute, and an optional purchase order box the client fills in its own words.
Want the steps in the builder? Read Send a PDF for e-signature, then Send a document for signature. For everything this generator can do, see the signing flow maker.
Written and checked by the OneCraft team. Last checked .