Signing example
Sign a distribution agreement online
Exclusivity in a distribution agreement rests on two things: the boundary of the territory and the volume that earns it. This envelope puts an initials box under the territory schedule and its two carve outs, a typed box for the minimum annual order value, and a signature block for each company on the execution page, behind an access code for the distributor.
The document itself is written out in full on its own page:read the wording there. This page is only about signing it.
Who signs what
- For Northmere Trading Ltd, the Distributor, signs first
- Initials under the territory schedule and its carve outs · Minimum annual order value, typed · Signature block: Name, Title, Company, Date · Verified by access code
- For Thornbury Kitchenware Ltd, the Brand
- Signature block: Name, Title, Company, Date · Email link
The signing journey
Step 1
Four fields, on the two terms that carry the deal
The distributor gets an initials box under the territory schedule, a text field for the minimum annual order value, and a block on the execution page.
Step 2
The code goes by phone
The distributor carries an access code, at least four characters, typed by the sender when the recipient was added and never returned by the API. It was read down the phone.
Step 3
The territory is initialled, not assumed
The schedule lists what is inside the territory, what is outside it and the two carve outs. The initials box sits directly under it, so the exceptions are marked rather than discovered.
Step 4
The minimum is typed by the party it binds
The distributor typed the first year minimum into its own box. Falling short is not a breach here: it converts the appointment from exclusive to non exclusive.
Step 5
Both companies sign blocks
The brand was invited when the distributor's block landed. Each block printed a role heading in capitals over four lines and a stamped date reading Sep 12, 2026.
Every field, and who fills it
Four fields, placed where an exclusive appointment actually gets tested. The initials box sits under the territory schedule and its two carve outs, so the brand's own website and the two named hospitality accounts are marked at the same moment as the exclusivity itself. The typed box beside it takes the year one minimum, in the distributor's own keystrokes, because that number is what converts exclusive into non exclusive if a year closes short. The execution page then carries a block for each company with Name, Title, Company and Date. Neither the figure nor either name was set in advance; the editor offers a field label and a Required switch and no value box.
How to adapt this envelope
A negotiated range schedule earns an initials box of its own, and the distributor still draws once for all of them. A distributor that executes through two directors adds a second recipient on its side with a block of its own, which keeps the appointment valid under its own constitution. And a renewal for a further term is always a new envelope naming the new dates and the new minimum, because a sent envelope is locked from the moment it leaves.
Why the signed copy matters across a border
A distribution agreement is performed in one market and enforced from another, so the file both sides hold has to be identical. The certified PDF carries the territory schedule, the carve outs, the minimum order table and both blocks in one hash, and the certificate names who signed, from which address, and at what moment, without either side keeping its own version.
What makes this signing flow work
The carve outs are initialled with the territory
Exclusivity with two exceptions is where distribution disputes start. Putting the initials box directly under the schedule that lists the brand's own website and two named accounts means the exceptions were marked at the same moment as the exclusivity.
The volume commitment is typed, not printed
A minimum order value that the distributor typed reads differently from one the brand printed. It is the same number, but the signed page now records that the party carrying the commitment confirmed it, which is worth more than a table row.
An access code fits a cross border counterparty
The distributor sits in another market and another time zone, and the code was read out on the call where the schedule was agreed. The certificate then prints Email link + access code, which ties the signature to the person on that call.
Questions people ask
Why put a code in front of a document the distributor asked for?
Because the territory schedule and the year one minimum are commercially sensitive on both sides of the border. With a code set, the emailed link on its own shows the envelope title and the fact that a check is needed, and nothing else. The code is at least four characters and the API never returns it.
What happens if the distributor misses the minimum?
The appointment converts from exclusive to non exclusive from the start of the next year, on thirty days notice, which the agreement sets out as a consequence rather than a breach. That is exactly why the figure is typed by the distributor rather than printed by the brand: the party carrying it confirmed it.
Does the brand owner sign on the same day?
Not necessarily. The distributor goes first and the brand's invitation appears only once that block is stamped. Nothing runs between the two except the envelope's own expiry, and the three year term still starts on 1 December 2026 whichever day the countersignature lands.
What if the distributor will not accept the minimum?
They can press Decline with a reason, which moves the envelope to declined, stops any further stamping and emails the sender that reason. The brand is never invited. A revised agreement then goes out as a fresh envelope, since a sent one cannot be edited.
How long does the signing window stay open?
Thirty days from the creation of the envelope, which no screen in the app can move. After that the link reports that the signing request has expired and a replacement envelope is needed. Inside the window a Resend issues a new link to that recipient, retires the previous one and clears any lockout.
Can the territory be changed after sending?
No. A sent envelope is locked and the editor redirects to the status page. A change to the schedule means withdrawing the envelope, which voids the live link and emails whoever still holds one that it was withdrawn by the sender, then sending the new version.
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Want the steps in the builder? Read Send a PDF for e-signature, then Add several signers to one envelope. For everything this generator can do, see the signing flow maker.
Written and checked by the OneCraft team. Last checked .