Sign a distribution agreement online

Who signs what

For Kauri Trade Supply Limited, the Distributor, signs first

Initials on page 3, under clause 1.2 on what exclusive means · Initials on page 4, under the minimum purchase targets table · Signature block on page 9 over the printed Name, Position and Date lines · Verified by access code

For Ferndew Botanicals, the Supplier, countersigns

Signature block on page 9 over the printed Name, Position and Date lines · Email link

The signing journey

1. Step 1

   Four fields on the terms that carry the deal

   The distributor gets two initials spots, one under clause 1.2 on page 3, where exclusivity and the supplier's own website carve out are defined, and one under the targets table on page 4. Each company then gets a signature block on page 9, the execution page, with Name, Title and Date switched on.

2. Step 2

   The code goes by phone

   The distributor carries an access code of at least four characters, typed by the sender when the recipient was added and never returned by the API. It was read out on the call where the targets were agreed, so possession of the email alone does not open the agreement.

3. Step 3

   The exclusivity and targets are initialled

   Kauri's signatory enters the code, accepts consent and draws once. That drawing fills both initials spots and the block. The marks sit under the clause that keeps direct website sales for the supplier at a 10 per cent payment, and under the NZD 240,000, 320,000 and 420,000 yearly minimums.

4. Step 4

   The supplier countersigns

   With Sign in order on, Ferndew's invitation exists only once the distributor's block lands. Its signatory opens a copy already carrying the distributor's marks, types a position, and signs. Both dates stamp themselves; on a signing on the day the agreement is made they read Sep 6, 2027.

5. Step 5

   One certified file for both markets

   The listener certifies the PDF and the completion email carries it to both signers and the sender. The certificate shows the distributor verified by Email link + access code and the supplier by Email link, each with an IP address and consent time.

Every field, and who fills it

Four fields, placed where an exclusive appointment actually gets tested. Two initials spots belong to the distributor: one under clause 1.2 and one under the clause 3.1 targets table. Two signature blocks sit on page 9, one under For Kauri Trade Supply Limited and one under For Ferndew Botanicals, each over the Name, Position and Date lines the document prints. Name arrives from the recipient row, the position is typed on the Title line, and the date is stamped. Nothing is pre-typed by the sender, because the editor offers a field label and a Required switch and no value box.

What the signed file records

The certified PDF holds all nine pages under one hash: the five product price list at 48 per cent of RRP, the targets, the credit limit of NZD 80,000, the recall split and the execution page. Clause 12.5 says the agreement takes effect on 1 October 2027 whether or not both parties have signed by then, provided the first order has been placed and accepted, so the signed copy is evidence of agreement rather than the only trigger for the term.

How to adapt this envelope

A distributor that executes through two directors adds a second recipient on its side with a block of its own. A revised price list or new targets means a new envelope, because a sent envelope is locked from the moment it leaves. And a renewal proposed by 31 March 2030, as clause 10.1 allows, goes out as its own agreement with its own dates.

What makes this signing flow work

Questions people ask

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