Half day strategy workshop for Harrowshare, a fictional hire marketplace
Workshop agenda slide with a time on every session
A workshop agenda slide tells participants what each part of the session is for and exactly when it starts and ends, so they can pace the discussion and plan around the break. This one sets out a half day strategy workshop for the leadership team of Harrowshare, a fictional farm equipment hire marketplace, from 9:00 am to 1:00 pm.
What is on the slide
- Title and framing line
- Strategy Workshop. Harrowshare leadership team, Thursday 15 April 2027, 9:00 am to 1:00 pm.
- 9:00 to 10:45
- Where things stand, 9:00 to 9:30: FY26 results and three questions. Market review, 9:30 to 10:45: each region lead brings one trend, one threat and one number.
- 10:45 to 12:30
- Morning tea, 10:45 to 11:05, no laptops. Choosing three bets, 11:05 to 12:30: small groups pitch, everyone votes with five dots.
- 12:30 to 1:00
- Owners and next steps: one owner, one first action and a report back date for each bet.
When this is the right slide
Pick this slide for a half day workshop or working session where each part has a clock time, the break is planned and the group must leave with owners and actions by a fixed finish.
What to swap it for
Agenda: 4 Giant Numeral Rail. Use the four column giant numeral rail when the session has four broad parts without fixed clock times and each needs a short description.
What this slide shows
The title reads Strategy Workshop, with the framing line Harrowshare leadership team, Thursday 15 April 2027, 9:00 am to 1:00 pm. Five full width coloured bands follow, each with a time range on the left, a session name and one line. 9:00 to 9:30, the opening session: the CEO shares FY26 results and the three questions the morning must answer. 9:30 to 10:45, Market Review: each region lead brings one trend, one threat and one number from the last 12 months. 10:45 to 11:05, Morning Tea: a break with coffee and food in the courtyard and no laptops open. 11:05 to 12:30, Choosing Three Bets: small groups pitch options, then everyone votes with five dots each. 12:30 to 1:00, Owners and Next Steps: each bet gets one owner, one first action and a date to report back. The times are set large in the left column, and the sessions are equal height bands in five shades of the theme, so the morning reads as one block of time divided into parts.
When this is the right slide
Use a workshop agenda slide for any working session where time is tight and the group must produce something by the end: a strategy morning, a planning day, a design sprint, a retrospective with a large group. It suits sessions of two to eight hours with five or so parts. It is the wrong slide for a meeting where items have no fixed times, such as a board meeting, which is better as a numbered list of items with paper references, and the wrong slide for four broad topics without clock times, which the four column giant numeral layout presents more calmly. The slide also helps an outside facilitator, who can use the times to manage the room without seeming rude: the agenda says market review ends at 10:45, so the conversation moves on. For participants who join remotely, the time ranges tell them when to dial in for the parts they are needed for, such as the region leads during the market review.
How to adapt it
First, add the facilitator's name to each session for a workshop with several presenters, at the end of the description line. Second, for a full day, split into a morning and an afternoon slide, each with five slots, rather than squeezing ten slots into one. Third, after the workshop, turn the slide into a record by replacing the descriptions with what was decided in each slot, such as the three bets chosen, and send it with the notes. Keep times in one format throughout, such as 9:00 and 12:30 without am or pm on the rail, and state am and pm once in the framing line. Print a copy for each table so groups can see the remaining time during the long decision session.
What makes this slide work
Times come first on every row
Each coloured band starts with its time range in large type, 9:00 to 9:30 through 12:30 to 1:00, before the session name. People scan the left edge to find where they are in the morning, which is how an agenda is actually used during a workshop.
The ranges add up to the morning
Thirty minutes, 75, 20, 85 and 30 make four hours exactly, matching the 9:00 am to 1:00 pm in the framing line. With no gaps or overlaps, the facilitator can hold each session to its slot and the room can trust the finish time.
Each description says what to bring or do
One trend, one threat and one number per region lead; five dots each for voting; one owner, one first action and a report back date per bet. The lines work as preparation notes as well as a timetable.
Questions people ask
Should a workshop agenda show start and end times?
Yes, both. A start time alone tells people when to arrive; a range such as 9:30 to 10:45 tells the facilitator and the room how long a discussion may run. Ranges also make the break visible, which matters to anyone planning calls or school pick ups around the session.
Should the break appear on a workshop agenda?
Yes, as its own slot with a time. Here morning tea runs from 10:45 to 11:05. Showing the break tells people when they can step out, which keeps them in the room for the rest, and it signals that the session has been planned with a pace people can sustain for four hours.
How much time should the decision session get?
The most of any slot. In this workshop, choosing three bets runs 85 minutes, longer than any other session, because it is what the morning exists to produce. A common mistake is to spend most of the time on updates and leave the decision for the last 20 minutes.
What should the description under each session say?
What happens in it and what it produces, in one line. Each region lead brings one trend, one threat and one number is far more useful than market discussion. The description doubles as preparation instructions, so participants know what to bring before they arrive.
How should a workshop agenda end?
With a slot for owners and next steps, at least 20 minutes, as here from 12:30 to 1:00. Workshops that end on the last discussion lose most of their decisions by the next week. Ending with named owners, first actions and report back dates turns the morning into work.
When should participants first see a workshop agenda?
Send the slide with the invitation, a week or more before. Show it again at the start of the session and return to it at each transition. Participants who have seen the agenda in advance arrive with the trends and numbers the market review asks for, which saves the first half hour.
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