Licence to occupy, desks D7 and D8

Licence to occupy template for desk space without a lease

A licence to occupy gives someone permission to use space without giving them exclusive possession of it, which is the line between a licence and a lease. This one covers two desks in a Melbourne studio at $180 a week including GST, with fixed access hours, a right to move the desks on seven days notice, and 14 days to end it from either side.

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Licence to occupy · Desks D7 and D8 · Licence LO-2027-09Page 1 of 3
Licence to occupy · Desks D7 and D8 · Licence LO-2027-09Page 2 of 3
Licence to occupy · Desks D7 and D8 · Licence LO-2027-09Page 3 of 3
Licence to occupy

Made on 24 April 2027 between Foundry Lane Studio Pty Ltd, ABN 68 442 190 337, of 3/22 Cubitt Street, Cremorne VIC 3121, called the Licensor, and Imogen Vaz trading as Halcyon Copywriting, ABN 92 771 204 668, called the Licensee.

D7 and D8
Desks
$180
Weekly fee
3 May 2027
Starts
14 days
Notice either way
1. What is granted
1.1
A licence, not a lease
The Licensor gives the Licensee permission to use two desks in its studio. It does not give exclusive possession of any part of the premises, so this is a licence and not a lease, and the Licensee gets no interest in the land and no right to exclude anyone from the studio.
1.2
The desks may move
Desks D7 and D8 are the desks allocated today. The Licensor may allocate two different desks of equivalent size and light on seven days notice, which is the main practical difference from a lease.
Included in the fee
Detail
Two desks and two chairs
Sit stand desks, 1,600 mm, in the north bay
Storage
One lockable pedestal each, keys held by the Licensee
Meeting room
8 hours a month, booked in the studio calendar
Internet and power
Wired and wireless, printing to 200 pages a month
2. Fee, deposit and outgoings
2.1
The weekly fee
The fee is $180 a week including GST, paid weekly in advance by direct debit each Monday. The Licensor issues a tax invoice at the end of each month. The fee may rise once in any 12 months on 30 days written notice, and the Licensee may end the licence under clause 4.1 rather than accept the rise.
2.2
Deposit and extras
A deposit of $360, two weeks of fee, is held without interest and refunded within 14 days of the end, less anything owed. Meeting room hours above the monthly allowance are $25 an hour and printing above 200 pages is 12 cents a page, both invoiced monthly.
3. Access, conduct and insurance
3.1
Hours and access
The studio is open to the Licensee from 7 am to 8 pm on weekdays, by fob, and weekend access is on request. The Licensor may close the studio for up to three days a year for works, and credits the fee for those days.
3.2
Studio rules
The Licensee follows the rules below, which exist so that a shared floor works for everyone in it. The Licensor may change them on notice, and a change that materially affects the Licensee is a reason to end the licence under clause 4.1.
Calls longer than five minutes are taken in a booth, not at the desk.
Visitors are signed in at reception and are not left in the studio alone.
Nothing is fixed to the walls, and no signage is displayed in the studio or at the street.
The desk is cleared of food and cups at the end of each day.
No pets, and no overnight stays.
3.3
Insurance and the Licensee’s own property
The Licensee holds public liability cover of at least $5 million and insures its own equipment. The Licensor insures the building and its own contents, and is not responsible for the Licensee’s property, whether the studio is locked or not.
4. Ending the licence
4.1
Notice, and ending it immediately
Either party may end this licence at any time on 14 days written notice, with no reason required, and the Licensee pays the fee to the last day. The Licensor may end it without notice if the fee is more than 14 days overdue, if the Licensee or its visitors put others at risk, or if someone else is allowed to use the desks. The Licensee may end it without notice if the studio is unusable for more than five business days.
4.2
No assignment, and general
The licence is personal to the Licensee. It cannot be transferred, shared or sublicensed, and a company the Licensee later forms is not automatically covered. This document is the whole agreement about the desks, may be changed only in writing, and is governed by the law of Victoria.
For Foundry Lane Studio Pty Ltd
Name
:
Position
:
Date
:
Imogen Vaz, Halcyon Copywriting
Name
:
Date
:

Section by section

What each section is for, so you can keep the ones you need and drop the rest.

Parties and licence summary
Both ABNs, plus the desks, the weekly fee, the start date and the notice period.
1. What is granted
A licence and not a lease, no exclusive possession, and the right to reallocate desks on notice.
Included in the fee
A table covering the desks, storage, meeting room hours, internet and printing.
2. Fee, deposit and outgoings
The $180 weekly fee, the yearly rise on notice, the $360 deposit and the charges above the allowance.
3. Access, conduct and insurance
Hours and fob access, the studio rules list, and who insures what.
4. Ending the licence
Fourteen days either way, immediate termination grounds, and no assignment or sharing.
Signatures
A block for the studio and one for the licensee.

Clauses in this document

How to adapt this agreement

For a private office rather than open desks, look carefully at whether you are still writing a licence: a lockable room the operator cannot enter starts to look like exclusive possession, and the document may need to become a lease with the protections that follow. For a licence over retail or hospitality space, take advice first, because a space used for retail trade can attract retail tenancy legislation whatever the document is called. For a longer arrangement, extend the notice period to one or two months and add a modest fixed term, so both sides can plan, and keep the reallocation right if the operator genuinely needs it.

Which law the terms follow

This licence is governed by the law of Victoria and is written for a shared studio in Cremorne. The fee is quoted including GST with a monthly tax invoice, which suits a licensee registered for GST. Because no exclusive possession is given, the document is not written as a retail or commercial lease, and nothing in it should be relied on as a substitute for advice where the space is used for retail trade.

What makes this document work

It says what it is on the first line, and then proves it

Clause 1.1 states that no exclusive possession is given, and clause 1.2 backs it up by letting the studio move the licensee to equivalent desks on seven days notice. That right to relocate is the practical difference from a lease, and putting it in writing is what stops the document drifting into being one.

The fee buys a defined list, so extras are never a surprise

A four row table sets out the desks, the storage pedestals, eight meeting room hours a month and printing to 200 pages. Above the allowance the rates are stated: $25 an hour for the room and 12 cents a page, invoiced monthly rather than argued about later.

Fourteen days either way, with the fee rise tied to the same clause

Either party can end the licence on 14 days notice with no reason. The fee may rise once in any 12 months on 30 days notice, and the licensee can simply leave under the notice clause rather than accept it, which is the balance a short licence is supposed to hold.

Questions people ask

What is the difference between a licence to occupy and a lease?

A lease gives exclusive possession of a defined space, so the tenant can exclude everyone including the landlord. A licence gives permission to use space alongside others. In this document the studio keeps the right to reallocate desks and the licensee gets no interest in the land, which is what makes it a licence rather than a lease.

What should a licence to occupy include?

The parties, what is being used and where, a statement that no exclusive possession is granted, the fee and how it is paid, what the fee includes and what costs extra, access hours, conduct rules, insurance, whether the licence can be transferred, and how each side ends it. Three pages is usually enough for a desk licence.

Can a licence to occupy be transferred to someone else?

Not under this one. Clause 4.2 makes the licence personal to the named licensee, so it cannot be transferred, shared or sublicensed, and a company the licensee later forms is not automatically covered. That is normal for shared space, where the operator is choosing who sits in the room as much as what they pay.

Does a licensee need their own insurance?

Yes. This agreement requires public liability cover of at least $5 million and leaves the licensee to insure its own equipment. The studio insures the building and its own contents and is not responsible for the licensee's property, whether the door was locked or not, which is standard for a shared floor.

How much notice is needed to end a licence to occupy?

Fourteen days written notice from either side, with no reason required, and the fee is paid to the last day. The studio can end it immediately if the fee is more than 14 days overdue, if someone is put at risk, or if the desks are handed to someone else without permission.

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Sources

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