Signing example
Sign a location release online
Signing a location release online has to show that the person granting filming owns the property, which parts of it the crew may use, and how it will be put back. This two page release for three days of filming at a farmhouse near Ballarat has the owner type the areas she wants excluded, sign with her name and date, and the producer sign a four line company block, all before the first filming day.
The document, with its fields
The pages as a signer sees them, with the signature, name, title and date fields placed where each party has to complete them.
Location Release
This release is given by the owner of the property below (the Owner) to Silvergum Pictures Pty Ltd, ABN 44 631 087 260, of 21 Armstrong Street South, Ballarat VIC 3350 (the Producer). It permits the Producer to film at the property on the dates below, in the areas agreed, for the fee stated, and sets out how the property is returned. The Owner types any areas that are excluded, and signs first.
1. The property and the dates
| Property | "Ironbark Hill", 1180 Ridgeline Road, Smythes Creek VIC 3351, a farmhouse on 40 acres |
|---|---|
| Owner | Gretchen Abernathy, the registered owner, who lives at the property |
| Preparation day | Friday 16 October 2026, 9.00 am to 4.00 pm, set dressing only, no filming |
| Filming days | Monday 19, Tuesday 20 and Wednesday 21 October 2026, crew on site from 6.30 am, off site by 8.00 pm |
| Weather day | Thursday 22 October 2026, used only if a filming day is lost to rain, at the same daily fee |
| Crew | Up to 22 people, with vehicles parked in the lower paddock only |
2. Areas the Producer may use
| Area | Use |
|---|---|
| Kitchen and dining room | Filming, set dressing, furniture moved and photographed back |
| Front verandah and garden | Filming, lighting stands, a camera dolly track on boards |
| Driveway and the main gate | Filming of vehicles arriving, at walking pace |
| Machinery shed | Crew base, catering and wardrobe |
| Lower paddock | Parking for crew vehicles and the generator |
Any area not listed is out of bounds. The Owner may also exclude parts of the listed areas, for example a room, a cupboard, or a stretch of the garden. The Owner types any exclusions below, or "none".
3. Fee
| Item | Amount |
|---|---|
| Preparation day | $750.00 |
| Filming days, 3 at $1,500.00 | $4,500.00 |
| Total, plus any weather day | $5,250.00 |
Half is paid on signing and the balance within 7 days after the last day on site, by bank transfer. The fee includes the use of power from the house for lighting; the Producer's generator supplies everything else.
4. Rights granted
The Owner permits the Producer to film and record the property in the areas agreed, and to use that footage, the property's appearance and its name "Ironbark Hill" in the film, its trailers and its promotion, in every medium, without time limit. The film may show the property as a place other than itself. The Producer will not show the street number or anything that would identify the address.
5. Restoration
- Every room and area is photographed before the crew starts and after it leaves, and the Owner receives the photos.
- Furniture and objects moved are returned to their places from the photos by 8.00 pm on the last filming day.
- Floors in the kitchen, dining room and verandah are covered with protection boards while equipment is in use.
- The property is left clean, with all rubbish, cables, tape and set dressing removed.
- Damage caused by the Producer or its crew is repaired by a tradesperson of the Owner's choice at the Producer's cost, or paid for at the repair quote, within 30 days.
6. Insurance and safety
The Producer holds public liability insurance of $20 million and production insurance covering damage to the property, and gives the Owner a certificate of currency before the preparation day. The Producer's safety supervisor briefs the crew on the property's hazards, including the dam, livestock in the upper paddock and the open fireplace, which is never lit for filming.
7. Cancellation
If the Producer cancels more than 7 days before the preparation day, it pays $500.00. Later than that, it pays half the fee. If the Owner cannot make the property available, the Owner refunds anything paid.
8. Signatures
The Owner confirms they are the owner of the property and are entitled to give this release. The Producer signs second by a person authorised to sign for it.
Who signs what
- Gretchen Abernathy, property owner
- Text field on page 1: areas excluded from filming, or none · Name, signature and stamped date on page 2 · Email link
- Rafael Duquesne, producer, for Silvergum Pictures Pty Ltd
- Signature block on page 2: Name, Title, Company and a stamped Date · Email link
The signing journey
Step 1
Five fields, two people
An exclusions line on page 1 and a name, signature and date on page 2 for the owner, and a four line block for the producer.
Step 2
The owner draws the boundaries
Gretchen types the rooms or areas she wants kept out of bounds. The producer cannot pre fill it, so the limit is hers.
Step 3
The producer signs second
Sign in order is on. Rafael is invited after Gretchen signs, and types his Title and Company into his block.
Step 4
Signed before the crew arrives
Both signatures land on 5 October 2026, before the preparation day on Friday 16 October and the first filming day on Monday 19 October.
Every field, and who fills it
Gretchen Abernathy types the areas she excludes, or none, on the ruled line under the areas table on page 1. On page 2 her name fills from her recipient record, she signs, and her date stamps itself. Rafael Duquesne's block beside her prints FOR SILVERGUM PICTURES PTY LTD with his name, the Title and Company he types, and the date. The preparation day, the three filming days, the weather day and the $5,250.00 fee are printed.
How to adapt this envelope
A property owned by two people adds the second owner as a signer with their own name, signature and date. A rented property needs the owner's release, not only the tenant's, so the owner signs first and the tenant can be added second. A production filming at several locations sends one release per property.
Why an electronic signature works here
Australian electronic transactions law accepts an electronic signature that identifies the person and shows their intention by a reliable method. The release gives the producer the right to show the property in the film; the footage itself is the producer's copyright under the Copyright Act 1968, which is why the release lists the uses and media.
What makes this signing flow work
Exclusions in the owner's words
A list of permitted areas is never complete. The typed exclusions line lets the owner name the bedroom, the cellar or the vegetable garden that matter to her, and the signed PDF shows it directly under the producer's own table of permitted areas.
Ownership confirmed above the signature
Only an owner can grant these rights. The declaration on page 2, that she owns the property and may give the release, sits directly above her name and signature, so the producer relies on a statement she signed rather than an assumption.
Signed before the first day on site
A release signed on the morning of the shoot is signed under pressure. The certificate shows both signatures before the preparation day, so the restoration terms and the $5,250.00 fee were agreed while either side could still walk away.
Questions people ask
Who should sign a location release?
The person who owns the property, or who has legal authority to permit filming there. A tenant alone usually cannot grant rights over the building. In this release, the declaration above the signature says the signer is the registered owner and entitled to give the release.
Can the owner sign the location release without meeting the producer?
Yes. Her link arrives by email and she signs in a browser wherever she is, with no account to create. The producer is invited automatically once her signature is stamped, and both of them receive the certified copy by email when his block completes the release.
What if the owner types none for exclusions?
Then the areas in the table on page 1 are all available exactly as listed, and everywhere else on the property is still out of bounds, because clause 2 limits the crew to the listed areas whatever the owner types. Typing none simply means she adds no further limits of her own.
How long does the owner have to sign?
The link is valid for 30 days from when the envelope was created, and the app does not let the producer change that. With a preparation day on Friday 16 October 2026, the release needs to be signed well before then in any case.
What happens if the owner declines the release?
The envelope moves to declined and the producer is emailed with her reason. The producer is never invited and nothing is stamped. Without a release the crew cannot use the property, so the producer either agrees new terms and sends a revised release or finds another location.
What if something is damaged during filming?
Clause 5 makes the producer repair it through a tradesperson of the owner's choice, or pay the repair quote, within 30 days. Every area is photographed before and after the crew is on site, and clause 6 has the producer hold insurance that covers damage to the property.
Build your own in about a minute
The button below opens the generator with this use case already described. Change the wording to match your own, generate, then edit anything you like.
Make one like thisOther signing examples
Sign an exhibitor contract online
Signing an exhibitor contract online should leave no doubt about which stand was booked, what it costs and who carries the insurance. This three page contract for a two day hospitality trade show in Adelaide has the coffee roaster exhibiting type the stand number it was allocated, type an X undertaking to supply its insurance certificate, and sign a company block, then the organiser countersigns.
Sign a catering contract online
Signing a catering contract online should lock the menu, the price per head and the date final numbers are due, because those three decide the invoice. This four page contract for a Sydney architecture firm's end of year lunch has the office manager type the estimated guest count, initial the menu, and sign, then the caterer signs, before the deposit falls due.
Sign a venue hire agreement online
Signing a venue hire agreement online should lock in the date, the money and the rules that cost hirers their bond, before anyone books a band. This four page agreement for a Friday night 40th in a Ballarat function room has the hirer type the expected guest count, type an X under the noise limits and sign, then the venue's events manager countersigns, 39 days before the party.
Want the steps in the builder? Read Send a PDF for e-signature, then Send a document for signature. For everything this generator can do, see the signing flow maker.
Written and checked by the OneCraft team. Last checked .