Kelvin Ridge Response to CVCA/2026/114
RFP response presentation
Twelve slides for the presentation stage of a public tender, from Kelvin Ridge Environmental, an invented contractor, to an invented combined authority buying a flood warning network. The agenda is the evaluation criteria in order, compliance is shown as the threshold beside the offer rather than as prose, and social value gets a slide of its own because in UK public procurement it carries its own weighting. The price is on the last slide and matches the sealed schedule.
Every slide, in order
The whole deck as it renders, one slide after another. Read it the way the audience would.
The structure
What each slide is doing, so you can reuse the order even with different content.
- Slide 1cover
- Names the tender reference and the three things the bid is actually about, before any claim.
- Slide 2agenda
- The agenda mapped one to one onto the published evaluation criteria and their weightings.
- Slide 3content
- Proves the bid team read the ITT by restating the requirement in plain language, including the part most bidders miss.
- Slide 4comparison
- Answers the mandatory requirements as a matrix of threshold against offer, so the panel can score it without hunting.
- Slide 5process
- The method statement, which carries the largest single block of quality marks.
- Slide 6timeline
- Mobilisation as a dated programme so the panel can see when the first catchment actually goes live.
- Slide 7tree
- Names the people who will actually hold the contract, which is what the panel scores under resourcing.
- Slide 8framework
- A contract specific risk view rather than a generic register, split by phase and by kind of risk.
- Slide 9metrics
- Track record on comparable contracts, stated as the same measures the ITT scores.
- Slide 10checklist
- Answers the social value weighting with commitments the authority can write into the contract.
- Slide 11pricing
- The price schedule as submitted, so nothing on screen contradicts the sealed commercial envelope.
- Slide 12closing
- Closes on the one claim the whole bid rests on, and hands over the named contacts for clarification questions.
What makes this deck work
The agenda is the scoring sheet
Six sections in the order the authority published its criteria, with the weighting written into the method, social value and price cards. A panel scoring against a sheet can follow the deck without hunting, and the bidder never has to ask where they are.
Compliance is a table, not a claim
Every mandatory requirement appears with the threshold the buyer set beside the number being offered. Seven rows replace several pages of assurance language, and each one is checkable against the written bid.
The risks are contract specific
Nine risks arranged by phase and by kind, all of them things this bidder says it has actually seen on comparable contracts. A generic register scores nothing; a landowner consent problem named in week one does.
Questions people ask
What goes in an RFP presentation, and in what order?
Cover, agenda mapped to the evaluation criteria, your understanding of the requirement, compliance against the mandatory items, the method, the programme and team, risk, past performance, social value and price. Follow the buyer criteria order rather than your own.
Do the slides become part of the scored bid?
It depends on the buyer. US federal rules explicitly allow oral presentations to substitute for or augment written information, and the recording method may be copies of the briefing slides. Certifications and the signed offer still have to be written, so never contradict the written submission on a slide.
How much of the deck should be about social value?
Enough to match the weighting the buyer publishes. This authority set 10 percent. From 1 January 2027, PPN 026 requires central government bodies to weight social value at least 10 percent on contracts from £1m to £5m and 20 percent from £5m, but a combined authority is outside its scope. This example gives the weighting a full slide of eight commitments.
Should the price be in the presentation?
Summarise it and keep the detail in the written schedule. This deck shows five lines and a total on one slide. The most common feedback on losing bids is failing to answer the specific question asked, so put the effort into the quality sections rather than into re presenting the pricing.
Who should present at an RFP presentation?
The people who will actually hold the contract. Slide seven names them, because resourcing is scored and a panel notices when the bid team presents and the delivery team is never seen. Sending the contract manager and the lead engineer also means the answers in question time come from the people who have to keep them.
How much of the deck should restate the requirement?
One slide, in plain language, including the part most bidders miss. Slide three proves the team read the tender rather than reused a template, which is the cheapest quality mark available in the room. It also sets up the compliance matrix that follows, because the panel already agrees on what is being answered.
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