Wedding photography quote
Wedding photography quote with adjustable hours and extras
A wedding photography quote should say how many hours are covered, what the couple receives and when, and what happens to the date if they wait. This example from a Yarra Valley photographer prices eight hours and a 600 image gallery at $4,500 including GST, lets the couple set the hours from six to ten, and holds the date with a fixed booking fee.
The quote, page by page
Every page as the client sees it and as it prints, pricing table included.
The pricing, line by line
- Wedding day coverage
- 8 × $450.00
- Edited online gallery
- 1 × $900.00
- Second photographer (optional)
- 1 × $1,300.00
- Engagement shoot (optional)
- 1 × $550.00
- Linen album (optional)
- 1 × $1,250.00
- Tax
- $409.09
- Total
- $4,500.00
- Deposit due on acceptance
- $1,000.00
Section by section
- Title and quote details
- Reference, date, the wedding date and venue, and a 30 day validity.
- Scope
- Coverage from preparations to first dance, eight hours adjustable from six to ten, then four inclusions and a note on holding the date.
- Investment
- Hourly coverage and the edited gallery, with a second photographer, engagement shoot and album as options.
- Terms
- A fixed booking fee and balance before the day, one free postponement, cancellation both ways, image rights and validity.
- Next steps and acceptance
- Set hours, tick extras, accept and sign.
What couples compare in a photography quote
Couples get several photography quotes, and the totals are hard to compare because every photographer packages differently. A quote that breaks the price into hours, the gallery and each extra lets the couple compare like with like, and makes the photographer look confident rather than evasive. This one shows coverage as hours at a rate, which also answers the question every couple has about the reception running late. The gallery has a number of images and a delivery time, six weeks. Travel within the valley is listed as included, which tells the couple it has been thought about. The extras are real choices with their own prices, not a pressure to upgrade.
How the price works
Eight hours at $450 is $3,600, the edited gallery is $900 and travel within the valley is included at no charge, so the default total is $4,500 including GST. At six hours it is $3,600; at ten, $5,400. The second photographer adds $1,300, the engagement shoot $550 and the album $1,250; with all three at eight hours the total is $7,600. The booking fee is fixed at $1,000 rather than a percentage, so it does not change as the couple adds extras, and clause 1 makes the balance due 14 days before the wedding so nothing is owed on the day.
How to adapt this quote
Price coverage by the hour if you can, and give a range the couple can choose from. State the number of edited images and the delivery time, because those are what couples remember. Say what travel costs, even when it is free. Write a cancellation clause that works both ways: what happens if they cancel, and what you do if you cannot attend. Put image rights in plain words. Australian copyright law generally gives copyright in commissioned photos to the photographer unless agreed otherwise, but rules for private and domestic photos have their own detail, so check the current position if it matters to the couple.
What makes this quote work
Hours are the couple's choice
Coverage is $450 an hour with eight as the default and an editable quantity from six to ten. Couples usually ask what happens if the reception runs late; here they can see the price of two more hours before they book.
The booking fee is plain
A fixed $1,000 booking fee is invoiced on acceptance and holds the date, and the note says the date is not held until it is paid. Couples understand a booking fee better than a percentage deposit, and the balance is due 14 days before the wedding.
Image rights are spelled out
Clause 4 lets the couple print and share for personal use, keeps copyright with the photographer, and lets the couple opt out of portfolio use. That is the question couples ask after the wedding, settled before it.
Questions people ask
What should a wedding photography quote include?
The date, venue and hours of coverage, what is photographed, the number of edited images and when they arrive, travel, extras such as a second photographer or album, the booking fee and balance, postponement and cancellation terms, image rights and how long the quote is valid. This example covers each on three A4 pages.
How much does a wedding photographer cost?
It depends on hours, extras and the photographer. This example prices coverage at $450 an hour and an edited gallery at $900, so eight hours is $4,500 including GST. A second photographer, an engagement shoot and an album would bring it to $7,600. Shorter coverage costs less.
What is a booking fee for a wedding photographer?
A payment that holds your date, usually kept if you cancel. This quote uses a fixed booking fee of $1,000, invoiced when the couple accepts, with a card pay link. The balance is due 14 days before the wedding. Until the fee is paid the date is not held.
Who owns wedding photos, the couple or the photographer?
Put it in the quote. In this example the photographer keeps copyright and the couple may print and share the images for personal use, and may ask that none appear in the photographer's portfolio. Copyright in photographs depends on the agreement and the law, so check the current position if it matters to you.
Can we change the number of hours later?
Before accepting, the couple sets the hours anywhere from six to ten on the online quote and the total updates. After booking, clause 2 lets hours be added on the day at the same hourly rate. Agreeing the hours in writing avoids an awkward conversation at the reception.
Build your own in about a minute
The button below opens the generator with this use case already described. Change the wording to match your own, generate, then edit anything you like.
Make one like thisOther proposal, quote and invoice examples
Catering quote example priced per guest
A catering quote should price the food per guest, show staff and equipment as their own lines, and set the date final numbers are due. This example from a Sydney caterer prices a 60 guest garden party at $6,740 including GST, with the guest count adjustable from 40 to 80 and two extras the host can add.
Renovation quote example for a laundry
A renovation quote should price each trade, state any allowances for things the owner still has to choose, and say what contract follows. This example from a Leichhardt builder prices a full laundry renovation at $14,780 including GST, with tiles to an allowance, a 10% deposit, and a note that a written contract follows before work starts.
Painting quote example for an exterior repaint
A painting quote should price preparation on its own, measure the main surfaces, and say how old paint and rotten timber will be handled. This example from a Brisbane painter quotes the exterior of a 1930s Queenslander at $11,730 including GST, with the weatherboards priced per square metre and the fence and deck as options.
Want the steps in the builder? Read Send a proposal and get paid. For everything this generator can do, see the proposal maker.
Written and checked by the OneCraft team. Last checked .