March all hands at Brindell Ledger, a fictional accounting software company
All hands agenda slide with questions in the last slot
An all hands agenda slide shows the whole company what the meeting will cover and in what order, so people know when the part that affects them is coming and that there will be time to ask questions. This one runs the March all hands at Brindell Ledger, a fictional accounting software company, in six colour bars.
What is on the slide
- Title
- March All Hands.
- Bars 01 to 03
- The Month in Numbers. Customer Wins. Hiring Update.
- Bars 04 to 06
- Product: What Shipped. People and Culture. Your Questions.
When this is the right slide
Pick this slide to open a whole company meeting with four to six short, equal sections when the audience is large, partly remote and needs a protected questions slot at the end.
What to swap it for
Agenda: Numbered List with Diagonal Stripes. Use the numbered list with diagonal stripes when the all hands runs to exactly seven short sections, such as adding a guest speaker, and a plain numbered list suits the room.
What this slide shows
The title reads March All Hands. Below it six full width bars stack from top to bottom, each with a zero padded number on the left and the section name on the right. 01 The Month in Numbers. 02 Customer Wins. 03 Hiring Update. 04 Product: What Shipped. 05 People and Culture. 06 Your Questions. The bars cycle through the palette, orange, teal, light orange, pale teal, deep orange and deep teal, so neighbouring sections never share a colour. Numbers and names are set in the theme's serif display face in dark ink on the coloured fill. There is no description line under each section: the layout is built for short names, and the detail of each section belongs on the slides that follow it. The company is Brindell Ledger, a fictional accounting software company, and the meeting is its monthly all hands for March, run for the whole staff in one room with remote staff on a video call.
When this is the right slide
Use an all hands agenda slide at the start of any whole company meeting that covers several topics: a monthly update, a quarterly town hall, a start of year kickoff or a meeting after a reorganisation. Six sections is a good ceiling for an all hands. It covers results, customers, people and product, and still leaves a protected slot for questions. The colour bar layout suits a large audience because each section name is big enough to read from the back of a room or in a small video window, and the colours give each section an identity that can carry through the deck. Keeping questions last is the main design choice on this slide. It tells people that questions are planned rather than squeezed in, and leaders who protect that slot usually find it is the part of the meeting people remember. The slide is the wrong choice for a meeting where sections need explaining, such as a strategy day, because the bars hold one line only. It is also wrong for an all hands with fewer than four topics, where the stack looks thin; use a simple numbered list there.
How to adapt it
First, match the colours to divider slides later in the deck: give 01 The Month in Numbers an orange divider and 06 Your Questions a teal one, so each section opens in its own colour. Second, for a quarterly town hall, replace Customer Wins with Quarter in Review and keep the other five, so regular attendees still find the sections in familiar places. Third, when the company is distributed, add the local start time for each region in the speaker notes and say at the top of the meeting when questions will start, so people in a late time zone can join for the last fifteen minutes. If a section is cancelled, remove its bar rather than leaving it in with a note. A stack of five bars is better than six with one marked postponed, which only invites questions about the missing section.
What makes this slide work
Questions sit in the last bar
06 Your Questions closes the stack, so the room knows the meeting builds towards discussion and that every earlier section, from the numbers to people and culture, is open to questions at the end.
Six colours become a key for the deck
The bars alternate orange and teal shades from the terracotta theme. Each section's colour can repeat on its own divider later in the deck, so a viewer joining late can tell from the colour alone which section the meeting has reached.
Short headings that read from the back of a room
Every heading is two to four words, from Customer Wins to Product: What Shipped, set right aligned in a large serif. On a shared screen in a big room, or a small video tile, the six sections still read at a glance.
Questions people ask
How long should a monthly all hands meeting be?
Thirty to forty five minutes for a company under two hundred people. Six sections at five minutes each plus ten to fifteen minutes of questions fits comfortably. When the meeting runs past an hour, people in other time zones and on shift drop off, and the questions slot, which is the most valuable part, is the first thing cut.
Why should questions come last on an all hands agenda?
Because questions are about everything that came before. Placed last, they can cover the numbers, the hiring update and the product news in one block, and leaders can answer with the full context on screen. Placing questions mid meeting splits them and usually leaves the later sections without any discussion at all.
Should an all hands agenda name the speaker for each section?
Yes, when different leaders present, because people pay closer attention when they know who is speaking next. Add the name in the speaker notes or on the slide itself in a version with a second line. On this six bar layout the bars hold one line each, so the speaker names live in the notes.
How do you collect questions for an all hands in advance?
Open an anonymous form a few days ahead and read the most asked questions in the last slot. Anonymous questions bring up the topics people are uneasy about, such as hiring freezes or restructures. Answering two or three of those directly does more for trust than any number of prepared updates.
What goes in the month in numbers section?
Three to five figures the whole company can act on: revenue against target, customers added, churn and one operating measure such as support response time. Keep each number on its own slide after the agenda, with the change from last month. A table of twenty metrics loses everyone who does not work in finance.
Should the all hands agenda be the same every month?
Keeping the same order every month helps, because people learn where to look. The colour of each bar can stay attached to its section too, so the numbers are always orange and questions always teal. Change the section names only when the content changes, such as swapping customer wins for a quarterly results review.
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