Sprint 14 board for Rostrel, a fictional shift planning app
Kanban slide showing a sprint board on a single date
A kanban slide shows where every piece of work sits right now, sorted into lanes such as To Do, Doing and Done, so a room can see progress without reading a ticket list. This one freezes the Sprint 14 board of Rostrel, a fictional shift planning app, on day 8 of 10.
What is on the slide
- Title and framing line
- Sprint 14 Board. Rostrel shift planning app, board as at Thursday 11 March 2027, day 8 of 10.
- To Do, 13 points
- Leave balance widget (5), overtime alert past 38 hours a week (3), CSV roster export (2), dark mode on mobile (3).
- Doing, 18 points
- Shift swap approvals in review with Dana (8), open shift broadcast (5), A4 roster print layout (3), timezone bug fix for Perth sites (2).
- Done, 16 points
- Availability calendar eight weeks ahead (8), publish notification (3), role colour coding (2), login speed fix from 4.1 to 1.3 seconds (3).
When this is the right slide
Pick this slide when a sprint review, steering group or handover needs to see what is done, what is in progress and what has not started on one dated day, without opening the board itself.
What to swap it for
Grouping: 4 Kanban Swimlanes. Use the four lane version when work regularly waits in review or testing, so that queue gets its own lane and the bottleneck is visible.
What this slide shows
The title reads Sprint 14 Board, with a framing line naming Rostrel, a fictional shift planning app, and the date the board was captured: Thursday 11 March 2027, day 8 of a ten day sprint. Below sit three lanes with filled header banners. To Do holds a leave balance widget, an overtime alert at 38 hours, a CSV roster export and dark mode on mobile. Doing holds shift swap approvals, in review, an open shift broadcast, an A4 roster print layout and a timezone bug for sites in Perth. Done holds an availability calendar eight weeks ahead, a publish notification, colour coding by role and a login speed fix. Every card is a heading and one sentence, closed by its story points. The lanes are equal width and every lane holds the same number of cards, so the eye compares lanes rather than hunting for the busy one. The header banners carry the only strong colour on the slide, which keeps the three status words, To Do, Doing and Done, as the first thing anyone reads from the back of the room.
When this is the right slide
Use a kanban slide when the audience needs to see the state of work rather than its sequence: a sprint review, a steering group update, a handover between team leads. It answers one question well, which is what is done, what is moving and what has not started. It is the wrong slide when the order of steps matters, because lanes show status, not flow. If the point is to show how a process runs from start to finish, a process or milestone slide does that better. If one lane is empty, say so on the slide rather than filling it with minor tasks. A kanban slide also works well as the first slide of a sprint review, before the demo, because it sets expectations: these four cards are finished and will be shown, these four are still moving and will not. A product owner can use it to explain why one card was pulled back into To Do without it sounding like a surprise.
How to adapt it
First, add a fourth lane for review or testing when work regularly waits there, and swap to the four lane layout so the bottleneck shows. Second, replace story points with owners when the audience is outside the team: Dana in the Doing lane means more to a director than 8 points. Third, colour one card as a blocker by changing its text to start with Blocked, and talk to it first. Keep the slide to one date per presentation, and if you show two snapshots for comparison, put the dates in both titles so nobody mixes them up. For a board meeting, cut the card text to the heading only and add one line under the title saying what the sprint goal was and whether it will be met. Directors rarely need the detail of each card, but they do want to know whether the release date still holds and what the team needs from them to keep it.
What makes this slide work
The date makes the snapshot honest
The framing line reads board as at Thursday 11 March 2027, day 8 of 10. Anyone looking at the slide later knows exactly when the cards were in these lanes, and the team can say plainly that two days remain to finish the four Doing cards before the review.
Every card says what the work does
Each card pairs a short name with one sentence a manager can follow, such as Manager approves or declines a swap in one tap, or Sign in down from 4.1 to 1.3 seconds on older Android phones. Nobody needs the ticket tracker open to understand what is moving.
Points sit at the end of every line
Every card ends with its story points, so the room can total the lanes at a glance: 13 points still to start, 18 in progress and 16 done. That turns a list of features into a quick read on whether the sprint goal is still reachable.
Questions people ask
Why put a date on a kanban slide?
A board changes every day, so a slide of it is only true on the day it was taken. Writing the date and the sprint day in the framing line, here Thursday 11 March 2027, day 8 of 10, tells the room how old the picture is. Without it, people argue about cards that moved yesterday, and a slide reused next week quietly lies.
How many cards fit in each lane of a kanban slide?
This layout holds exactly four cards per lane, twelve in all, each with a short heading and one line of detail. That is enough to show the shape of a sprint. A real board with forty tickets should be summarised: show the four biggest or riskiest items per lane and mention the rest out loud or in the speaker notes.
Should a kanban slide show story points?
Only if the audience uses them. For the team and its product owner, points at the end of each card help them see where the effort sits: here the Doing lane holds 18 points against 13 still to start. For executives, swap points for a due date or an owner, which mean more to people outside the team.
What order should the cards go in within a lane?
Put the most important or most at risk card at the top of each lane, because people read top down and may stop after two. In the Doing lane here, shift swap approvals sits first because it is in review and blocks the release. Done cards can follow the order they finished in.
Can a kanban slide replace the stand up?
No. A slide is a snapshot for people who do not look at the board daily, such as a sprint review audience or a steering group. The team should keep working from the live board. Use the slide to start a conversation about what is stuck, not to report every ticket movement since the last meeting.
How do I present a kanban slide in a sprint review?
Start with Done, because it is what the audience came to see, then Doing with any blockers, then To Do with what might slip. Spend most of the time on the one or two cards that need a decision. Leave the rest on screen for people to read while you talk.
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