Remittance advice RA-2026-0834
Remittance advice
One transfer covers five invoices, a credit note and a settlement discount, which is why the payment matches no invoice on the supplier's ledger. The advice exists so the supplier can apply it in the right order rather than oldest first.
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Section by section
What each section is for, so you can keep the ones you need and drop the rest.
- Letterhead
- The paying entity, its ABN and the accounts payable inbox, with a footer stating the document is not a tax invoice.
- Headline figures
- Total remitted, the date paid, how many documents it settles and the payment method.
- Paid to and paid by
- Supplier name, ABN and supplier code, against the payment run number, the bank reference and who authorised it.
- How to apply it
- The instruction to apply the payment against these document numbers rather than the oldest balance, with the reason.
- What this payment covers
- Five invoices and a credit note with date, supply and amount, subtotalled, then the discount and the total remitted.
- The discount needs an adjustment note
- Why the discount changes the GST, what the supplier is asked to issue and the gap between the ledgers until it arrives.
- What is still open
- Two invoices with dates, due dates, amounts and status, and the open balance.
- Why one is held
- The goods receipt that has not been entered, a statement that it is not disputed, and the run it moves into.
- How to read this advice
- Five numbered notes on the tax position, GST inside the amounts, the run cycle, the bank reference and the query window.
- Bank and terms
- The account credited, the bank detail change rule, the next run, standard terms and the purchase order requirement.
- The next payment runs
- Three runs with the approval cut off and the payment date, so a supplier can work backwards from when the money is needed.
What makes this document work
The applied column reconciles to the transfer
Five invoices and a credit note total $73,315.00, the discount takes $697.95 off, and $72,617.05 is what left the bank. Every line can be ticked against the supplier ledger without a phone call.
The discount is treated as a tax event
Taking $697.95 off a taxable supply changes the GST, so the advice asks for an adjustment note within seven days and warns that both ledgers disagree by exactly that figure until it arrives. Most remittances ignore this entirely.
It says what is still open and why
Two invoices with due dates and status, one waiting only on a goods receipt. Telling a supplier what has not been paid, and that it is not disputed, prevents the chase email that would otherwise arrive on Monday.
Questions people ask
What is a remittance advice?
A note from a payer telling a supplier which documents a payment covers. It is not a tax invoice and creates no GST liability of its own. The tax invoices are the documents it lists, and those are what belong in the supplier's records.
Why does the payment not match any invoice?
Because it settles six documents at once, including a credit note that reduces it and an early settlement discount that reduces it again. That is exactly the case a remittance advice exists for.
What happens when a settlement discount is taken?
The price of a taxable supply falls, so the GST changes too and the supplier issues an adjustment note. This advice asks for one within seven days, quoting the invoice and the remittance number, so both ledgers can be brought back into line.
What should a supplier do if the advice does not match?
Reply within five business days with the remittance number and the document that disagrees. After that the payment is treated as accepted as applied and a correction becomes a credit on a later run, which is why the window is stated on the page.
Why does the advice say which invoices are still open?
Because the supplier next question is always about the ones missing from the payment. This advice lists what is still open beside what this payment covers. Answering it in the same document removes a phone call, and it tells the supplier whether an invoice is queued, queried or was never received.
When is the next payment run?
The advice names the dates, in its own closing section. A supplier who knows the runs happen fortnightly on a set day stops chasing between them, and can time their own invoicing to catch one. It is one line of information that removes most of the calls an accounts payable team fields.
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