Cleaning services quote
Cleaning services quote for a medical centre, priced per visit
A cleaning services quote should price the regular clean per visit, list exactly what is cleaned, and say what the cleaners will not touch. This example from a Darwin commercial cleaner quotes three evening cleans a week for a medical centre at $2,520 plus GST for the first month, with visits the practice can set to match its opening days.
The quote, page by page
Every page as the client sees it and as it prints, pricing table included.
The pricing, line by line
- Evening clean, per visit
- 13 × $165.00
- Monthly deep clean
- 1 × $280.00
- Consumables
- 1 × $95.00
- Internal windows and glass (optional)
- 1 × $340.00
- Carpet steam clean (optional)
- 180 × $4.20
- Tax
- $252.00
- Total
- $2,772.00
Section by section
- Title and quote details
- Reference, date, a 30 day validity and the practice.
- Scope
- Three evening cleans a week and a monthly deep clean to an agreed checklist, four inclusions, and the clinical waste rule.
- Investment
- Visits for the first month (8 to 22), the deep clean and consumables, with windows and carpet cleaning as options.
- Terms
- First month on acceptance then monthly in arrears, the checklist and recleans, 30 days notice and validity.
- Next steps and acceptance
- Set visits, tick options, accept and sign, then the walk through.
Why commercial cleaning is quoted per visit
Cleaning contracts often quote a single monthly fee. The trouble starts in a month with a public holiday, or when the client adds a Saturday clinic. Quoting per visit, with the number of visits as the quantity, ties the price to the work and makes changes simple. This quote shows the first month at 13 visits, three a week, and lets the practice set anywhere from 8 to 22. Clause 1 then invoices each month for the visits actually made. The deep clean and consumables are monthly lines on their own, so the per visit price stays comparable with other cleaners' quotes.
How the numbers work
Thirteen visits at $165 is $2,145, the deep clean is $280 and consumables are $95, so the first month is $2,520 before GST, $2,772 with it. At 8 visits it would be $1,695; at 22, $4,005. Internal windows add $340 and steam cleaning 180 square metres of carpet at $4.20 adds $756. There is no deposit: accepting issues one invoice for the first month, due in 14 days, and later months are invoiced in arrears. The product has no recurring invoice, so the cleaner issues each month's invoice from the visit count.
How to adapt this quote
Name the rooms and the times, and price the regular clean per visit. Keep deep cleans, consumables and specialist work such as carpets or windows on their own lines. If your client is a medical, dental or food business, say what you will not handle, such as clinical waste, and how you manage chemicals safely, since that is what the client is accountable for. Pay your cleaners at least the award; the Cleaning Services Award sets the minimum rates, and a quote that is cheap because the wages are below it is a risk to both businesses.
What makes this quote work
Visits are the unit
The regular clean is $165 a visit with 13 visits for the first month, editable from 8 to 22. A practice that opens on Saturdays can set more visits; one that closes over Christmas can set fewer. The monthly invoice follows the visits actually made.
The rooms are named
The visit line lists the waiting room, six consulting rooms, a treatment room, the kitchen and three bathrooms, and the scope commits to a checklist agreed in the first week. A practice manager can check the work against the quote.
It says what is off limits
The warning note says cleaners empty general and recycling bins only, and clinical waste and sharps stay with the licensed contractor. For a medical client that line matters more than the price.
Questions people ask
What should a cleaning services quote include?
The site, the days and times, every area cleaned, a checklist, the price per visit and the number of visits, deep cleans, consumables, what is excluded, specialist extras, GST, invoicing, quality checks and notice. This example covers each on three A4 pages for a medical centre.
How much does commercial cleaning cost per visit?
It depends on the size, the rooms and the standard required. This example charges $165 a visit for an evening clean of a medical centre with ten rooms and three bathrooms, plus $280 for a monthly deep clean and $95 for consumables, all before GST.
Should a cleaning quote be per visit or per month?
Per visit is easier to adjust. This quote prices each visit and sets 13 visits for the first month, with the practice able to choose 8 to 22. Monthly invoices then follow the visits made, so holidays and extra clinic days do not need a new quote.
Do cleaners handle clinical waste?
They should not, unless they are licensed to. This quote says the cleaners empty general and recycling bins only, and that clinical waste and sharps stay with the practice's licensed waste contractor. Write that line into any quote for a medical or dental client.
Is there a minimum wage for commercial cleaners?
Yes. In Australia most commercial cleaners are covered by the Cleaning Services Award, which sets minimum pay rates and conditions. A cleaning business should price its visits so it can pay at least the award, and clients should be wary of quotes that could not cover it.
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