Classic form

Camp registration form

Camps do not run one registration form, they run a packet: the booking, the health record, the medication authority and the collection list. This is all four on one screen, ordered the way the camp office actually needs them on the first morning. It is a classic form, because four documents in one only works if a parent can scroll back to what they already wrote.

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Camp Wattle Creek, January sessions

Day camp for ages 7 to 14 at Wattle Creek Reserve, 8.30am to 4pm. One form per child, and it covers every week you book.

Which weeks

Which sessions are you booking? *

Week one, 12 to 16 January, $340

Week two, 19 to 23 January, $340

Week three, 27 to 30 January, four days, $275

Do you need extended hours?

No, the standard day is fine

Early drop off from 7.45am, $8 a morning

Late pickup until 5.30pm, $10 an afternoon

Both

The camper

Child's full name, as it appears on their birth certificate *

First

Middle

Last

What do they like to be called? *

Date of birth *

Age on 12 January *

Year level starting in 2027 *

School

We swim in the creek pool most afternoons, in a roped section with two lifeguards. Pick the line below that is true on a bad day rather than a good one. It decides which section of the pool your child starts in, and nothing else.

Swimming ability *

Beginner, little or no experience, not confident even in shallow water

Average, can swim 25 metres but is not strong or confident in deep water

Strong, can swim 50 to 100 metres and is confident in deep water

Home address

Street address

Unit or apartment

Suburb

State

Postcode

Who we call, and who may collect

Parent or guardian *

First

Last

Mobile *

Email *

A second parent or guardian, and their mobile

List three people we can ring in order, and please include at least two who live close enough to reach the reserve inside half an hour. On a hot day that is the difference between a phone call and an ambulance.

Emergency contacts, in the order we should ring them

#	Name	Relationship to the child	Mobile
1
2
3

Now the collection list, which is a different list. Staff will not release a child to anybody who is not on it, and everybody named will be asked for photo identification every single time, including you. Add yourself and anybody who might do the run on a Friday.

Who may collect your child

#	Name	Relationship to the child	Mobile
1
2
3
4

Health

Tick anything that applies *

Nothing here applies, and there is no condition we need to know about

Food allergies

Other allergies, including insect stings

Asthma

A condition that needs medication, a plan or an adjustment at camp, including ADHD, autism, diabetes or epilepsy

Tell us about anything you ticked: the triggers, what it looks like, and what helps

What works when your child is having a hard time?

Anything they should sit out, and why

We cannot give your child any medication, including paracetamol, antihistamines and an inhaler, until the table below is filled in and the medicine arrives in its original labelled box. That is the rule that keeps the first aid room legal, and there is no way around it on the morning.

Medication to be given at camp

#	Medicine	Dose	When it is taken	What it is for
1
2
3

Doctor or clinic

Their phone number

Year of the last tetanus shot

Immunisations up to date?

Yes

We have an exemption on file

For a scrape or a bumped knee, when do you want to hear from us? *

Straight away, whatever it is

At pick up, unless it needs more than a plaster

Consent

Consent *

I authorise camp staff to arrange first aid, and ambulance transport if needed, when I cannot be reached, and I accept the cost

I have read the parent handbook, including the behaviour policy and the wet weather plan

Fees are due the Monday of each week booked, and no refund is given after the Wednesday before a session unless a doctor says the child cannot attend

Photographs of your child *

Fine to use in camp brochures, the website and social posts

The private parent album only

No photographs of my child at all

Signed by the parent or guardian *

Signature is required

Every field, and what it collects

The complete field list, in the order respondents meet it.

Which sessions are you booking?Multiple choiceRequired: Options: Week one, 12 to 16 January, $340 · Week two, 19 to 23 January, $340 · Week three, 27 to 30 January, four days, $275
Do you need extended hours?Single choice: Options: No, the standard day is fine · Early drop off from 7.45am, $8 a morning · Late pickup until 5.30pm, $10 an afternoon · Both
Child's full name, as it appears on their birth certificateNameRequired
What do they like to be called?Short textRequired
Date of birthDateRequired
Age on 12 JanuaryNumberRequired
Year level starting in 2027DropdownRequired: Options: Year 2 · Year 3 · Year 4 · Year 5 · Year 6 · Year 7 · Year 8 · Year 9
SchoolShort text
Swimming abilitySingle choiceRequired: Options: Beginner, little or no experience, not confident even in shallow water · Average, can swim 25 metres but is not strong or confident in deep water · Strong, can swim 50 to 100 metres and is confident in deep water
Home addressAddress
Parent or guardianNameRequired
MobileShort textRequired
EmailShort textRequired
A second parent or guardian, and their mobileShort text
Emergency contacts, in the order we should ring themTable: Columns: Name · Relationship to the child · Mobile
Who may collect your childTable: Columns: Name · Relationship to the child · Mobile
Tick anything that appliesMultiple choiceRequired: Options: Nothing here applies, and there is no condition we need to know about · Food allergies · Other allergies, including insect stings · Asthma · A condition that needs medication, a plan or an adjustment at camp, including ADHD, autism, diabetes or epilepsy
Tell us about anything you ticked: the triggers, what it looks like, and what helpsLong text
What works when your child is having a hard time?Long text
Anything they should sit out, and whyLong text
Medication to be given at campTable: Columns: Medicine · Dose · When it is taken · What it is for
Doctor or clinicShort text
Their phone numberShort text
Year of the last tetanus shotShort text
Immunisations up to date?Single choice: Options: Yes · No · We have an exemption on file
For a scrape or a bumped knee, when do you want to hear from us?Single choiceRequired: Options: Straight away, whatever it is · At pick up, unless it needs more than a plaster
ConsentMultiple choiceRequired: Options: I authorise camp staff to arrange first aid, and ambulance transport if needed, when I cannot be reached, and I accept the cost · I have read the parent handbook, including the behaviour policy and the wet weather plan · Fees are due the Monday of each week booked, and no refund is given after the Wednesday before a session unless a doctor says the child cannot attend
Photographs of your childSingle choiceRequired: Options: Fine to use in camp brochures, the website and social posts · The private parent album only · No photographs of my child at all
Signed by the parent or guardianSignatureRequired

What makes this form work

The collection list tells you to include yourself

The most common gap in a pickup list is the parent who filled it in, because it reads like a list of other people. One sentence fixes it, along with the warning that photo identification is checked every time, which stops the argument happening at four o'clock on a Friday.

The health question starts with a way to say no

The first option is that nothing applies. Most families tick it and move on in a second, and the ones who do not are answering a question rather than proving something. The follow up box then asks for triggers and what helps, which is what a camp leader can actually act on.

The minor injury question saves twenty phone calls

Some parents want to know about every scraped knee and some would rather hear at pick up. Asking once, in the health section, means the camp office is not guessing at four in the afternoon and no parent is either annoyed or alarmed by the call they get.

Questions people ask

Why are emergency contacts and the collection list two separate lists?

They answer different questions. Emergency contacts are who to ring when something happens, in order. The collection list is who is legally allowed to take a child off site, and staff will refuse anybody not on it. Merging them is how a grandparent ends up on a pickup list they were never meant to be on.

What does a camp need before it can give medication?

A written authority naming the medicine, the dose, the time and the reason, and the medicine itself in its original labelled packaging. That includes paracetamol and inhalers. Putting the table on the registration form means the authority arrives with the booking rather than in a text message at 8.25 on Monday.

How should a camp ask about swimming?

With three described bands rather than beginner, intermediate and advanced, which every family reads differently. Naming the distance and the confidence, and asking parents to answer for a bad day rather than a good one, is what puts a child in the right section of the roped pool.

Is one form per child or one per family better?

One per child. Siblings have different medications, different swimming ability and often different collection arrangements, and a shared form makes the first aid folder unreadable. Saying "one form per child" at the top saves the office splitting them by hand later.

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