Documents
Document components
There are 45 block types. You will use about twelve of them regularly, and knowing which twelve is most of the difference between a document that reads as designed and one that reads as typed.
Structure
Section, heading, subheading, divider, space and page break. These carry no content of their own and decide how the document reads. A document with no subheadings is a wall; a document with a heading every paragraph is a list. The rhythm these set is the first thing a reader judges, before a single sentence is read.
Prose and lists
Paragraph, list, detail list, quote, callout and clause. Clause is the one people miss: it is what gives an agreement structural numbering rather than typed numbers. Detail list is the other, a numbered or icon item list that can also lay out as a card grid, which is how deliverables and inclusions stop being a bare bullet list.
Data and figures
Data table, chart, key values, stat, timeline and diagram. The rule of thumb: a table when the reader compares values, a chart when the shape is the point, key values when the number is looked up, a timeline for sequence, and a diagram when prose is bad at the shape, such as a branch or a loop.
Document furniture
Letterhead, contents, stamp, QR code, signature block, banner and card. These are the parts that make a document look like it came from an organisation rather than a word processor, and most of them are added automatically when the document type calls for one.
Technical
Code and equation, for content that has to be reproduced exactly. Both are block level and both belong in technical documents rather than commercial ones. If you find yourself adding a listing to a proposal, it probably belongs in an appendix.
What is deliberately missing
There are no input fields. A document holds content, so a date, a name or an amount is written into the page rather than left as an empty box. If you want something people fill in, that is a form, and the two are different products for good reasons.
How it works, in three steps
Step 1
Start from what the reader does
Read it, compare it, look it up or sign it. That decides the block.
Step 2
Use the structural blocks properly
Clause for numbering, section for grouping. Typed numbers drift.
Step 3
Leave the furniture to the document type
Covers, letterheads and contents are added where a reader expects them.
The full walkthrough with screenshots is in the guide Every document component and when to use it.
Limits worth knowing
- 45 block types in total, and no input fields among them.
- Some blocks are added automatically by document type rather than chosen.
- Charts and diagrams take theme colours rather than their own.
See it on a finished piece
Questions people ask
How many document blocks are there?
Forty five types, grouped as structure, prose, data and figures, document furniture and technical.
Which ones will I actually use?
About twelve: heading, subheading, paragraph, list, detail list, table, key values, chart, callout, clause, signature block and page break.
Why are there no input fields?
A document carries content, so values are written into the page. Anything people fill in belongs in a form.
Make your own document
The button opens the generator with this use case already described. Change the wording to match yours, generate, then edit anything you like.
Create a document with OneCraftRelated pages
Callout box in a document
A callout is the sentence a reader cannot afford to skim past, lifted out of the paragraph and marked. It works because it is rare, which is why the interesting question is when not to use one.
Send an AI document for signing
The usual sequence is export to PDF, upload it somewhere else, then drag boxes over the printed lines and hope your aim was good. When the document was written here, the lines already know where they are.
Turn a document into a video
There is an honest thing to say up front. A document you attach here is not transcribed into the video. It is read and summarised into a short description plus a list of key points, and it is that summary the director works from when it plans scenes and writes the script.
More finished work of this kind is on the document examples hub.