Kingsway Street office fit out: Monthly status report, August 2026
Project status report template with a RAG status
Month four of the Kingsway Street office fit out. The report opens Amber, nine days behind and 61 per cent complete, with a forecast cost of $2.41M against a $2.35M budget, and the first sentence names the cause: asbestos sheeting found behind walls during demolition. Five pages carry progress by work package, a budget table, a spend chart, five risks and three decisions the sponsor has to make.
The document, page by page
Every page as it renders and as it prints, with nothing summarised. Read the wording before you reuse it.
Section by section
What each section is for, so you can keep the ones you need and drop the rest.
- Status at a glance
- Four tiles: overall status, days behind, percentage complete and forecast cost.
- Executive summary
- The cause of the delay, the recovery plan under way and the budget pressure in one paragraph.
- Progress this period
- Six work packages with a percentage or a completion note each, from demolition to glazing.
- Budget summary
- Budget, committed, spent to date and forecast for six packages including contingency, with the total forecast.
- Spend profile
- Cumulative actual against planned spend from May to August.
- Key risks and issues
- Five entries with likelihood, impact, owner and mitigation, including the open schedule issue.
- Decisions required
- Three numbered decisions with a stated consequence for each if it is not made.
- Plan for next period
- Four weeks of September with one milestone each.
Who this is for
A project manager reporting up to a sponsor or a steering group on a project big enough to have a budget line and small enough that one person still knows all of it. A fit out, a system migration, an office move. If the project has a programme office with its own template, use theirs; the value of this one is that it is short enough to actually write every month.
How to adapt this document
For a weekly one pager, keep the status line, the progress block and the decisions needed, and drop the budget table to a single forecast number. Budgets do not move enough week to week to earn a table. For a longer programme, add a second page with one row per workstream, each carrying its own colour, so the top level status is visibly the sum of something rather than a judgement call. Whatever you change, change it once and keep it, because a template that shifts shape every month forces the reader to re-learn it and they will stop.
What makes this document work
Status is one word and a reason
Amber, nine days behind and asbestos named in the first sentence of the summary. No sponsor should read three pages to learn that.
Budget shows the forecast
Six work packages with budget, committed, spent and forecast side by side, so the $45,000 hazmat overrun and the $15,000 services pressure are visible before they are invoiced.
It asks for decisions
Three numbered decisions, each with a consequence attached: the recovery strategy, variation 3 for the asbestos removal, and the furniture selection that has a lead time.
Questions people ask
What goes in a project status report?
Six blocks, in the same order every month: the status colour, progress against plan, budget against forecast, risks, the decisions you need from the reader, and what happens next. This example runs exactly that shape. Keeping the shape fixed is most of the value, because a reader learns where to look and stops reading the parts that have not moved.
How often should you report?
Monthly for most projects, weekly through a critical phase such as a go live or a migration cutover. Consistency matters more than frequency: a report that always lands on the first Tuesday gets read, and one that appears when there is news gets read as bad news before anyone opens it.
Should bad news go in the report?
Yes, at the top, in the status line. This example opens Amber and nine days behind, so nobody has to hunt for it. A report that buries a delay in the risk table stops being useful the moment the delay surfaces, and the next one gets read with suspicion. Put the number in the first sentence and the recovery plan in the next.
How many pages does a status report need?
Five is plenty. This one fits status, progress, budget, risks and decisions into five and keeps the same shape every month.
What does Amber actually mean?
That the project can still hit its dates or budget, but only if something is decided or changed now. Green means on track with no help needed, red means the plan as written no longer works. The colours only mean anything if you define them once and hold to it, so print the definition in the report the first few months.
Should the risks be on page one?
The two or three that could move the status colour, yes. The full register belongs at the back or in its own document. A page one risk table with fourteen rows scored low tells a reader nothing, and it trains them to skip the section that matters most when a real risk finally appears in it.
Who is the report actually for?
The person who can unblock you, which is usually a sponsor or a steering group rather than the team. That is why this example has a decisions needed section: it is the only part where the reader has a job. Write everything else to be skimmed and that section to be answered.
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