Deposit receipt DR-2026-1184
Deposit receipt
A couple pays $2,750 to hold a Saturday in May. The receipt has to do three jobs at once: prove the payment, say what it buys, and be honest about the date after which the money stops being refundable.
The document, page by page
Every page as it renders and as it prints, with nothing summarised. Read the wording before you reuse it.
Section by section
What each section is for, so you can keep the ones you need and drop the rest.
- Letterhead
- The venue, its ABN and contact, with the receipt number in the footer of every page.
- Headline figures
- Amount received, the date it was paid, the balance still owing and the event date.
- What this document is
- A receipt for a deposit and a tax invoice for that amount only, stated before anything else.
- Received from and payment
- The payers, the transfer reference, the dates received and cleared, the booking reference and who took it.
- Amount received
- The deposit split into the amount and its GST, totalling what actually left the account.
- What the deposit holds
- Four numbered notes on the date, the hours, the guest capacity and the price held.
- What is still owing
- The three instalments with due dates, amounts, the GST inside each and their status.
- How the total is made up
- The booking split into ex tax and tax, then the deposit subtracted and the remainder halved.
- Cancellation and refunds
- Four notice bands with what the venue keeps and what is refunded in each.
- Moving the date instead
- When a date change is free, when it counts as a cancellation, and what happens if the venue cannot host.
- The second instalment warning
- The date it falls due, why that is already inside the final band and what a couple can do about it.
- What happens between now and the day
- Four numbered steps from the planning call to supplier access on the morning.
Clauses in this document
What makes this document work
It says what it is not
The first line calls this a receipt for a deposit and a tax invoice for the amount received, and explicitly not a tax invoice for the whole booking. That one sentence stops an accountant claiming a credit on $14,850 in August.
The instalment table carries the GST inside each amount
Deposit $250, second $550, final $550, adding to the $1,350 on the booking total. Each instalment is separately substantiated when it is paid, and the arithmetic can be checked from the page.
The cancellation warning names a date and a number of days
The second instalment falls due 89 days before the event, which is already inside the hundred per cent band. Saying so, next to the table, is more use to a customer than the table alone.
Questions people ask
Is a deposit receipt a tax invoice?
For the amount received, yes, if it shows the supplier, their ABN, the date, a description and the GST. It is not a tax invoice for the balance, which is why this one says so at the top and issues a separate receipt for each later instalment.
What should a deposit receipt say the deposit buys?
Whatever it takes off the market. Here that is the date exclusively, nine hours of the pavilion, capacity for a hundred and twenty and the 2026 package price held to 2027. A deposit that secures nothing specific is just money on account.
When does a deposit stop being refundable?
On the terms in the receipt, not on general principle. This one refunds in full inside seven days of payment, keeps the deposit beyond 180 days out, half the booking between 90 and 180 days, and the whole booking inside 90 days.
What happens if the venue cannot host?
Every amount paid is refunded within ten business days and the estate meets any supplier deposit already lost. A cancellation table that only runs one way is the most common thing missing from a deposit receipt.
Should a deposit receipt explain moving the date?
Yes, because most cancellations start as a request to move. This receipt gives moving the date its own section, separate from cancellation and refunds. Setting out the notice period and any fee at the point the deposit is paid means the conversation nine months later starts from a written position rather than goodwill.
Why warn about the second instalment on the receipt?
Because the receipt is read and the contract usually is not. This one carries a second instalment warning near the end, naming the date and what happens if it is missed. A venue that chases a late payment can point at the document the client already has, which is a much shorter conversation.
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Remittance advice
One transfer covers five invoices, a credit note and a settlement discount, which is why the payment matches no invoice on the supplier's ledger. The advice exists so the supplier can apply it in the right order rather than oldest first.
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