Ketterby Builders Tender: Marrinbah School Hall
Construction bid presentation: method, programme and price
A construction bid presentation has to show a tender panel how the building will actually be built, that the programme holds together week by week, and that the price can be traced line by line. Ketterby Builders, an invented contractor, presents its bid for a school hall to Marrinbah Public School, an invented school, in eleven slides built around one operating campus and a 34 week programme.
Every slide, in order
The whole deck as it renders, one slide after another. Read it the way the audience would.
The structure
What each slide is doing, so you can reuse the order even with different content.
- Slide 1cover
- Names the project, the price and the programme on the cover, because a tender panel compares bids on those three first.
- Slide 2pillars
- The project as the panel defined it, in four facts, so the method that follows answers this site rather than any hall.
- Slide 3process
- The construction method in five stages, showing how the work stays clear of students.
- Slide 4timeline
- The 34 week programme by stage as a Gantt, so the panel can test the handover date against the sequence.
- Slide 5pricing
- The price by trade package, so the panel can compare each line with the quantity surveyor's estimate.
- Slide 6checklist
- The safety systems for building inside an operating school, stated as commitments the panel can audit.
- Slide 7tree
- The site team as an org chart, so the panel knows who it will deal with every day.
- Slide 8metrics
- Similar projects delivered, planned against actual weeks, so the 34 week promise has a record behind it.
- Slide 9framework
- The main risks placed by likelihood and impact, with the response to each, because panels score risk management.
- Slide 10takeaway
- Three reasons to award the contract, each tied to evidence earlier in the deck.
- Slide 11closing
- Names the contact for clarifications before the tender closes.
Slide by slide
Slide one states the building, the 34 weeks and the price. Slide two sets out the project: a 1,150 square metre hall, an operating school, the programme dates and the fixed lump sum. Slide three is the method. Slide four is the Gantt. Slide five is the price by package. Slide six lists five safety commitments for working beside students. Slide seven is the site team. Slide eight is planned against actual weeks on six similar jobs. Slide nine places the main risks by likelihood and impact. Slide ten gives three reasons to award, each tied to a slide. Slide eleven names the contact for clarifications.
How to adapt this deck
A design and construct bid should add a slide on the design team and the design programme before construction starts, since the panel is buying both. A bid for an occupied office refurbishment should replace the student safety slide with how tenants keep working during each stage and where noisy work is scheduled. A subcontractor bidding a single trade package should cut the Gantt to its own activities, show the interfaces with the trades either side and price by work area rather than by package.
What tender panels look for
The NSW Government's construction procurement guidance says agencies select contractors with proven performance records and manage contracts through monitoring and reporting, which is why slide eight shows planned against actual weeks rather than a list of logos. Safe Work Australia publishes the safe work method statement tool for high risk construction work, and a panel for a school will expect permits and inductions to be described, not promised. Panels commonly weigh method, programme, price, people and past performance, and this deck gives each its own slide.
What makes this deck work
The method answers the site
Slide three builds the method around 640 students on site: a separate gate and hoarding, a steel frame made offsite to halve the noisiest work, and commissioning in the summer holidays. A panel scores method on fit to the site, and every stage here names it.
The programme can be tested
Slide four lays ten tasks across six columns of weeks, from site set up to a handover on 8 January 2029, with the roof closed by week 20. The panel can check that the sports floor follows the services and that handover lands before Term 1.
The price and the record both add up
Slide five lists five trade packages that add to 6,118,000 dollars, plus a 306,000 dollar contingency, for 6,424,000. Slide eight shows six similar projects worth 32.6 million dollars delivered in 187 weeks against 188 planned, so the 34 week claim has history.
Questions people ask
What should a construction tender presentation include?
The project in the client's terms, your construction method, the programme, the price by trade package, safety systems, the site team, similar projects and their results, the main risks and your response, and a contact for clarifications. This example covers each in eleven slides for a tender interview.
How do I show a construction programme on a slide?
A Gantt with eight to ten tasks across columns of weeks or months is enough for a presentation. Name the milestones the client cares about, such as weathertight and handover, in the bar descriptions. The full programme stays in the tender documents, and the slide shows the logic.
Should the bid presentation show the price breakdown?
Yes, at trade package level. A panel compares each package with its own estimate, and a breakdown shows you have priced every part of the work. Showing the contingency openly, with its percentage, avoids the impression that it is hidden inside the packages.
How do I present safety for work inside a school?
As specific commitments a panel can audit: separation of the site from students, delivery times around bells, inductions and white cards, permits for high risk work and daily pre start meetings. Short statements read better than a policy summary and are easier to hold you to.
What past projects should a builder show in a bid?
Projects of a similar type, size and setting, with contract value and weeks planned against weeks taken. Six is a good number for a slide. Include the ones that ran late, as this deck does, because an honest record is more convincing than a perfect one.
Can I export the Gantt to PowerPoint?
Yes, on paid plans. In the editable PPTX export the Gantt artwork stays a picture but its labels become native text boxes, so task names and dates can still be corrected in PowerPoint. The PDF export, free on every plan, keeps the slide exactly as shown.
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