Forms
Download a form as a PDF
Not everyone will use the link. A blank template PDF gives you the same form as a printable page, laid out properly rather than screenshotted, with a header, a footer and page numbers.
It is a layout, not a screenshot
The PDF is built by a page layout engine, not captured from the screen. That means fields are never cut in half by a page break, a section heading never sits alone at the bottom of a page, and the spacing is set for paper rather than for a browser window. It is the same engine that drives paginated mode on screen.
Page size and margins
Page size is a form setting: A4 portrait, A4 landscape, Letter or a custom size. Padding is set per side or symmetrically. If the form will be printed, check the padding rather than leaving the default, because most home and office printers cannot print to the edge and a tight margin loses the outer few millimetres.
Header and footer
The PDF layout carries its own header with a logo and a company name, and its own footer with free text and a page number. Both can be shown on every page or only on the first or last. This is separate from any on-screen branding, so a plain form on screen can print with a full letterhead.
Blank template, filled response, or fillable
Three different PDFs, and it is worth knowing which one you want. The blank template is this page: an empty form to print. The response PDF is one submitted response with the answers in it. The fillable PDF is a real form-field document people can type into in a reader, and that one is available from the Starter plan.
How it works, in three steps
Step 1
Set the page size and padding
A4 portrait or Letter, with enough padding that a printer will not clip the edges.
Step 2
Check the PDF layout
The PDF has its own order, header and footer. Open it once before you print a hundred copies.
Step 3
Download the blank template
Generation is queued, so it takes a moment and then downloads.
The full walkthrough with screenshots is in the guide Shape the PDF version of your form.
Limits worth knowing
- PDF export is for classic forms. Conversational forms flatten into a page layout rather than being designed for print.
- PDFs are generated in a queue and can take a moment on a long form.
- The blank template has no form fields in it. For a document people can type into, use the fillable PDF.
See it on a finished piece
Questions people ask
Is the PDF a screenshot of my form?
No. It is laid out by a page engine, so nothing is cut across a page break and headings stay with their fields.
Can I print on Letter instead of A4?
Yes. Page size is a form setting with A4 portrait, A4 landscape, Letter and a custom option.
Can people type into the downloaded PDF?
Not the blank template, which is a flat page. The fillable PDF export gives you a real form-field document, and it is available from the Starter plan.
Make your own form
The button opens the generator with this use case already described. Change the wording to match yours, generate, then edit anything you like.
Create a form with OneCraftRelated pages
Design the PDF version of a form
A form on screen and the same form on paper want different things. The PDF layout is a second arrangement of the same fields, with its own order, its own header and footer, and the ability to hide anything that only matters online.
Download a form response as a PDF
A response is a row in a table, which is right for you and useless for anyone downstream. The response PDF turns one submission into a document: the questions, the answers, the photos and the attachments in one file.
Printable A4 forms
Plenty of forms have to exist on paper as well as on a link. Setting the page size and the margins deliberately, and checking the PDF layout once, is the difference between a document and a printed web page.
More finished work of this kind is on the form examples hub.