Forms
Forms with photo upload
When you need to see something rather than read about it, ask for a photo. The photo field takes one image, which sounds like a limitation and is actually the thing that makes the results usable: one named field per shot you need.
One photo per field, on purpose
The photo field is a single image component. Any older setting asking for several photos in one field is ignored. That pushes you into naming each photo you want, which is what turns a pile of images into a report. "Wide shot of the room" and "Close up of the damage" get you two useful photos. A field called "photos" gets you four pictures of the same corner.
Taking them on a phone
On a phone the field opens the camera or the photo library, so someone standing in front of the problem can take the shot and carry on. That is the whole reason to collect photos in a form rather than by email: the photo is captured while the person is still at the scene, attached to the right answers, with a timestamp on the submission.
Size
Each photo field has a size cap you set, defaulting to ten megabytes, which is generous for a phone photo. Set it as low as the job allows, because a large cap invites full resolution phone photos that are slow to upload on a weak signal and slow to open later. For evidence shots, ten megabytes is far more than you need.
What you get back
Photos arrive with the response. The responses table shows them in the row, opening a response shows them full size, and the response PDF renders them inline in the order of the form. That last part is what makes this useful for insurance, maintenance and inspection work: one PDF with the answers and the pictures in sequence.
How it works, in three steps
Step 1
Add one photo field per shot
Name each field after the photo you want. Three named fields beat one field that asks for three photos.
Step 2
Set the cap and the quality
Ten megabytes suits phone photos. Use standard quality unless the image will be printed or zoomed.
Step 3
Read the response as a PDF
Download the response PDF and the photos render inline, in form order, next to the answers they belong to.
The full walkthrough with screenshots is in the guide Every form field and when to use it.
Limits worth knowing
- The photo field holds one image. For several photos, add several fields or use a file upload field set to images.
- Images only. To collect a photo and a PDF in the same place, use a file upload field.
- There is no annotation or drawing on a submitted photo.
See it on a finished piece
Questions people ask
Can one field take several photos?
No. The photo field is one image by design. Use one field per shot you need, or a file upload field set to images if the count really is open ended.
Does it open the camera on a phone?
Yes. On a phone the field offers the camera as well as the photo library, which is the point of collecting photos this way.
Do the photos appear in the PDF?
Yes, inline and in form order, so the finished PDF reads as a report rather than as a list of attachments.
Make your own form
The button opens the generator with this use case already described. Change the wording to match yours, generate, then edit anything you like.
Create a form with OneCraftRelated pages
Online form with file upload
An upload field turns a form into a way of collecting documents. You set how many files, how large each may be, and whether you want images, PDFs or both, and the files arrive attached to the response rather than in your inbox.
Images and video inside a form
Some questions cannot be asked in words. Which of these three finishes do you want, does this match the damage you are reporting, did you watch the briefing. Image and video blocks put the thing itself on the page.
Date and time pickers in a form
A date typed into a text box is a guess about format. A date field gives a picker, stores a real date and sorts correctly in your spreadsheet, which is the difference between a booking list and a puzzle.
More finished work of this kind is on the form examples hub.