Classic form

Workshop registration form

A booking form for a paid one day ceramics workshop with ten places. It is built around the two things that go wrong with paid classes, somebody cancelling late and somebody arriving with a need the studio has not prepared for, so both are asked plainly rather than buried in terms nobody opens. It is a classic form on one page, because a booking that ends in a signature is something people want to see whole before they sign it.

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Welcome screen of the workshop registration form example
The welcome screen respondents see first. The image was generated for this example.

The form itself

A static copy of the finished form, exactly as it renders. Nothing here can be filled in or submitted, so read it as a reference and build your own from the button above.

A Full Day at the Wheel

Nine thirty to four at Kilnhouse Studio, 14 Marrick Lane. Ten wheels, one tutor, all clay and firing included. Places are held for five days while the deposit clears.

Who is booking

Which day, and at what rate

Four prices, one day. Nobody is asked to prove anything. Pay it forward covers the subsidised places, so the rates fund each other rather than the studio deciding who deserves what.

On the day

The two agreements

Cancellation. Cancel more than seven days before the workshop and you get everything back. Inside seven days we can move you to another date once, at no cost. Inside forty eight hours, or if you do not arrive, the fee is kept, because the wheel sat empty and the clay was already wedged.
Studio safety. Wheel work is light physical activity and the studio holds hot kilns, sharp tools and wet floors. You take part voluntarily and you are responsible for anyone you bring with you. The studio is not liable for clothing, jewellery or belongings that clay gets into, and clay gets into everything.

Signature is required

Every field, and what it collects

The complete field list, in the order respondents meet it.

Who is booking

Your nameNameRequired
Email addressShort textRequired
The invoice and the studio directions go here.
Mobile numberShort textRequired
Only used if a class time has to move.
Postal addressAddress
Where we post your fired pieces if you cannot get back to collect them. Firing takes about three weeks.

Which day, and at what rate

Which date would you like?Single choiceRequired
Options: Saturday 7 November, 9.30am to 4pm · Saturday 22 November, 9.30am to 4pm · Sunday 14 December, 9.30am to 4pm · None of these, put me on the list for the next one
Which rate applies to you?Single choiceRequired
Nobody is asked to prove anything. Pay it forward covers the subsidised places, so the rates fund each other.
Options: Standard, $185 · Concession, $140, students and health care card holders · Pay it forward, $230, your place plus part of a subsidised one · Subsidised, $60, ten places held each term
Anything to take home with you?Multiple choice
Optional. Added to the same invoice, ready on the day.
Options: A 10kg bag of stoneware, $28 · Four glaze test pots, $35 · A studio apron, $22

On the day

Anything we should set up differently for you?Long text
Physical limitations, sensory sensitivities, whatever it is. We would rather sort it before you arrive than on the morning.
How did you find us?Multiple choice
Options: Instagram · A friend sent me · Walked past the studio · Local paper · Searched online
If it was somewhere else, where?Short text

The two agreements

Do you accept the cancellation policy?Single choiceRequired
Options: Yes, I accept it · No, I would like to talk to someone first
Do you accept the studio safety terms?Single choiceRequired
Options: Yes, I accept them · No
Photographs in the studioSingle choice
Asked separately from the safety terms, because consenting to one is not consenting to the other.
Options: Fine to photograph my hands and my work · Photograph the work but not me · Please do not photograph either
SignedSignatureRequired
Your signature covers both agreements above.
Anything else you want the tutor to know?Long text

What makes this form work

The two agreements are asked separately

The cancellation policy and the studio safety terms are different promises, so they are two questions with the text of each sitting immediately above it. Bundling them into one tick box is how a studio ends up arguing about a refund with somebody who genuinely never read the clause.

The access question names real examples

A chair rather than a stool, a quieter corner, a left handed wheel. The box suggests those in its own placeholder, and naming small adjustments gets answers where "special requirements" gets a blank. The tutor then has a week to move a wheel rather than five minutes on the morning.

The rate question does its own explaining

Four prices for the same seat looks strange until the paragraph above them says pay it forward funds the subsidised places and nobody is asked to prove anything. That one line is why people pick the rate that is true for them rather than the cheapest on the list.

Questions people ask

What should a workshop registration form ask?

Name, email, phone and a postal address if anything gets sent on later, then the date and the rate, then the two operational questions that save the tutor a phone call: what to set up differently, and where the person heard about the class. The agreements come last, once somebody has already committed in their head.

Why is the cancellation policy a question rather than a tick box?

Because a tick box is agreed to without reading. Paid workshops that lose money to late cancellations write the policy inline and ask yes or no, and the option to say no matters. Somebody who picks "I would like to talk to someone first" is a phone call, not a lost booking.

Can the form take the payment?

No. This form books the place and records what was agreed to. The invoice goes out from the confirmation email, and the thank-you screen says plainly that the place is held for five days while the deposit clears. Pointing the thank-you screen at your own checkout works just as well.

Why offer four prices for the same day?

A sliding scale is normal in craft and community workshops, and it only works if it is stated without a means test. Standard funds the studio, pay it forward funds the subsidised places, and nobody is asked for proof. Ten subsidised places a term is a number a studio can actually honour.

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