Form questions

Workshop registration questions for a class sign up

Ask 8 to 12. Never skip the attendee's name, an email for the confirmation and reminder, and which session they want. After those, the questions that cut no shows most are how they want to be reminded and whether a place they cannot use may go to the waitlist.

A workshop registration has to secure a place, tell the tutor what level to teach to, and make it easy for someone who cannot come to say so before the day. These questions add the reminder and waitlist answers that turn silent no shows into places another person can take.

The questions

Who is booking

  1. Your nameNameRequired

  2. Email addressShort textRequired

    Short text, since the email component renders nothing on a published classic form. The confirmation goes here.

  3. Mobile numberShort text

    Only needed if reminders go out by text.

  4. Are you booking for yourself or for someone else?Single choice

  5. Name of the person attending, if it is not youShort text

The session

  1. Which date would you like?DropdownRequired

    Date, time and place in every option, plus none of these, put me on the list for the next one.

  2. Which rate applies to you?Single choice

  3. How many places are you booking?Number

    Set a minimum of 1 and a maximum that matches the group limit.

Experience and goals

  1. How much experience do you have?Single choice

    Never tried it, a few times, regularly, I teach it. Plain descriptions beat beginner and advanced, which people read differently.

  2. What do you most want to leave with?Short text

  3. Have you taken a workshop with this studio before?Single choice

  4. Will you bring your own tools?Single choice

On the day

  1. Do you have any dietary requirements?Multiple choice

    Only when food is served.

  2. Any allergies the studio should know about?Long text

  3. Anything the tutor should set up differently for you?Long text

  4. How will you get there?Single choice

    Driving and need parking, public transport, walking or cycling, being dropped off.

  5. How would you like to be reminded the day before?Single choice

    Email, text message, both. Asking how to remind works better than asking whether they will come.

  6. How did you find the workshop?Multiple choice

Agreements

  1. Do you accept the cancellation policy?Single choiceRequired

    Print the policy, including the date refunds stop, in a paragraph block directly above. A classic field description is not shown.

  2. If you cannot come, may your place be offered to the waitlist?Single choice

    Makes handing a place back the easy choice instead of simply not turning up.

  3. Photographs in the studioSingle choice

    Photograph me and my work, the work only, or neither.

  4. May the studio email you about future workshops?Single choice

    Kept apart from the booking, so registering is never taken as consent to marketing.

  5. SignedSignature

Which questions to make required

Four questions are required: name, email, the session, and acceptance of the cancellation policy. Without the first three the booking cannot be confirmed or reminded, and without the fourth a late cancellation turns into an argument. Experience, goals, diets and photo consent stay optional, and the photo question offers a plain do not photograph answer so nobody is photographed by default.

The form built from these questions

A static copy of the finished form, from its own example page.

A Full Day at the Wheel

Nine thirty to four at Kilnhouse Studio, 14 Marrick Lane. Ten wheels, one tutor, all clay and firing included. Places are held for five days while the deposit clears.

Who is booking

Which day, and at what rate

Four prices, one day. Nobody is asked to prove anything. Pay it forward covers the subsidised places, so the rates fund each other rather than the studio deciding who deserves what.

On the day

The two agreements

Cancellation. Cancel more than seven days before the workshop and you get everything back. Inside seven days we can move you to another date once, at no cost. Inside forty eight hours, or if you do not arrive, the fee is kept, because the wheel sat empty and the clay was already wedged.
Studio safety. Wheel work is light physical activity and the studio holds hot kilns, sharp tools and wet floors. You take part voluntarily and you are responsible for anyone you bring with you. The studio is not liable for clothing, jewellery or belongings that clay gets into, and clay gets into everything.

Three ways to change this bank

For a free community workshop, delete the rate question and lean harder on attendance: send a second two question form to registrants two days before, asking whether they are still coming and whether their place can go to the waitlist, because free bookings are the ones most often abandoned. For an online workshop, replace transport, dietary and tools with the attendee's time zone, the device they will join from, whether the required software is installed, and consent to being recorded, asked apart from the photo question. For a course that runs over several weeks, add a checkbox for any dates the person already knows they will miss, a question confirming they meet the prerequisite, and an acknowledgement of the materials list they must bring to the first session.

Questions people ask

How do you reduce no shows at a free workshop?

Make cancelling easier than disappearing. Ask how the person wants to be reminded, ask up front whether a place they cannot use may go to the waitlist, and send a short check two days before. A free place carries no cost to abandon, so every question that makes giving it back simple recovers seats for people on the list.

Which experience level options work best?

Descriptions of what the person has done, not labels. Never tried it, tried it a few times, do it regularly and teach it are answered consistently, while beginner, intermediate and advanced mean something different to everyone. The tutor can then plan the first half hour for the most common answer and pair people sensibly.

Should a workshop registration ask about dietary requirements?

Only when food is part of the workshop. If lunch or tasting is included, ask diets as a checkbox list and allergies as a separate text question, so a serious allergy is never buried among preferences. If no food is served, leave both out, because a question that leads nowhere makes the form longer for nothing.

How can a form support a waitlist?

Add a none of these dates option that joins the list for the next session, and ask attendees whether a place they cannot use may be offered on. The response export starts with a Submitted At column, so waitlisted people can be contacted in the order they registered, which is the fairest rule and the easiest to explain.

Should one person be able to register a whole group?

For small groups, yes, with a question for the number of places and another for each attendee's name. Past about four people, ask each attendee to register separately, because the organiser needs individual dietary answers, experience levels and photo consent, and one booker rarely knows those for everyone else.

What should the confirmation screen say?

The date, start time, address and what to bring, plus exactly how to cancel. People screenshot that screen and rely on it on the day. Keep payment instructions there too if the deposit is paid separately, and say when the reminder will arrive so the attendee knows to expect it.

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Sources

Written and checked by the OneCraft team. Last checked .