Form questions
Wedding RSVP questions that settle the final numbers
Ask 8 to 10. Never skip the name of the person replying, whether they are coming, and the names of everyone in their party. Meal choices and allergies come next, because the caterer needs them by the final numbers date. Songs, accommodation and messages are welcome extras.
A wedding RSVP has to settle who is coming, exactly who is in each party and what every guest can eat, in time for the caterer's final numbers. These questions go past yes or no to the details couples otherwise chase by text message in the last fortnight.
The questions
Your reply
First, who is replying?Short textRequired
Can you come to the wedding on 12 September?Single choiceRequired
Yes and no written as full sentences, so declining reads as a normal answer.
Will you be at the ceremony as well as the reception?Single choice
Only when the two are held apart or some guests are invited to one of them.
What is the best mobile number for you?Phone
For last minute changes on the day, and the question should say so.
Email addressEmail
Your party
How many people, including you, are coming?Number
A conversational number field does not stop a higher number being typed, so state the invited number in the question.
If you are coming, who is in your party?Long text
One name per line, so place cards can be written straight from the export.
Will any children under 12 be coming?Single choice
Does anyone in your party have access needs the venue should know about?Single choice
Food
What would you like to eat?Single choice
Radio buttons for three or four mains. A dropdown only earns its place past about eight.
Meal choices for the rest of your partyTable
Two columns, guest and meal, one row per person.
Does anyone in your party follow a special diet?Multiple choice
Vegetarian, vegan, gluten free, dairy free, halal, kosher, none.
Any allergies the caterer must know about?Long text
Asked apart from diets, so a nut allergy is never lost among the vegetarian ticks.
Would any child in your party like a children's meal?Single choice
The day
Will you need accommodation nearby?Single choice
Yes, already booked, no.
Will you use the shuttle from the hotel to the venue?Single choice
Will you join the welcome drinks the evening before?Single choice
Will you stay for the whole evening?Single choice
One song that will get you on the dance floorShort text
Are you happy to appear in photos shared online after the wedding?Single choice
Anything you would like to say to the couple?Long text
Which questions to make required
Two questions are required: who is replying and whether they are coming. An RSVP with no name cannot be matched to the guest list, and one without an answer is not a reply. Party names, meals and allergies stay optional because a guest who declines has nothing to put there, and a required meal question would make them choose food for a day they will miss.
- First, who is replying?
- Can you come to the wedding on 12 September?
The form built from these questions
A static copy of the finished form, from its own example page.
Three ways to change this bank
For an engagement party or a milestone birthday with a single menu, delete the meal questions and keep only diets and allergies, drop the ceremony question, and ask whether the guest is bringing the partner named on the invitation. For a destination wedding, add the date the guest arrives and leaves, how many nights they need in the room block, and which of the organised outings they want to join, and move the RSVP deadline months earlier. For a corporate gala dinner, replace the song and message with the guest's company and job title for the name badge, ask who they would like to be seated near, and keep meals, diets, allergies and access needs exactly as they are, because a caterer asks the same things of every event.
Questions people ask
How do you stop guests adding people who were not invited?
Write the invited number into the question, for example how many people, including you, are coming, up to two. A conversational number field does not block a higher number in the browser, so check the replies against the guest list when they arrive and contact anyone whose party grew, rather than relying on the form.
Should meal choices go on the RSVP or be asked later?
On the RSVP, when the menu is settled. One message is easier for guests than two, and replies to a second request trail off. If the caterer has not confirmed the menu yet, collect attendance and allergies now and send a short meal choice form to confirmed guests once the options are final.
What is the difference between a diet and an allergy on an RSVP?
A diet is a preference or practice, such as vegetarian or halal, and a caterer plans a dish for it. An allergy can cause a serious reaction, and the kitchen has to prevent cross contact as well. Ask the two separately so allergies stand out, and send the caterer the allergy list on its own.
How do the replies become a seating plan?
Export the responses, which arrive as a CSV with one column per question. Party names typed one per line split cleanly into rows. A table question exports as a single column holding the rows as a JSON list, so if the planner works only in a spreadsheet, the one name per line question is easier to handle.
Should a wedding RSVP ask for a phone number?
Yes, as an optional question that says why. Weather changes, a moved start time or a shuttle running late all need a quick message on the day, and email is too slow for that. Guests are happier to share a number when the label tells them it is only for last minute changes.
Can guests change their answer after replying?
Plan for it. Put a line on the thank you screen telling guests how to update a reply, such as messaging the couple or the planner, and agree that the latest reply from a guest is the one that counts. Check for duplicate names in the export before the final numbers go to the caterer.
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