Conversational form
Bulk order enquiry form with quantities, deadline and delivery
A bulk order enquiry form has to give the supplier enough to quote in one pass: the product, the quantity, the branding, the date the goods are needed in hand and where they go. This one asks each on its own screen, explains price breaks and lead time as it goes, and asks the budget per unit.
The form itself
The first screen of the form. A conversational form shows one question per screen, so the remaining screens are listed in the field table below. Nothing here can be filled in or submitted, so read it as a reference and build your own from the button above.
Every field, and what it collects
The complete field list, in the order respondents meet it.
- Which bottle?DropdownRequired
- All are stainless steel and come in eight standard colours.
- Options: Insulated 500 ml, screw lid · Insulated 750 ml, sports cap · Single wall 600 ml, loop lid · Kids 350 ml, straw lid · Insulated tumbler 400 ml, slide lid
- How many bottles?NumberRequired
- Bulk orders start at 50. Price breaks fall at 100, 250, 500 and 1,000, so the quote also shows the next break above your number.
- What are they for?Single choiceRequired
- Options: Staff or team gifts · Event or conference giveaway · Resale in a shop or online · School, club or charity fundraiser
- How should they be branded?Single choiceRequired
- Laser engraving is one tone and permanent. Printing allows colour. You send the logo after the quote, so no file is needed yet.
- Options: Laser engraved logo, one side · Full colour printed logo, one side · Logo on both sides · Plain, no branding
- When do you need them in hand?DateRequired
- Production takes about 15 business days after mock up approval, plus freight. A date under four weeks away may need express freight.
- Where should they be delivered?AddressRequired
- What budget per bottle are you working to?Single choiceRequired
- Including branding, before freight. This helps the quote suggest a bottle that fits, not just the one you picked.
- Options: Under $15 · $15 to $25 · $25 to $40 · Over $40 · Not set yet
- Anything else the quote should cover?Long text
- Who should the quote go to?ProfileRequired
What each screen of this enquiry asks
Which bottle is a dropdown of five, from a 500 ml insulated bottle to a tumbler. How many is a number, with help text giving the minimum of 50 and the price breaks at 100, 250, 500 and 1,000. What they are for is a radio of four. Branding is a radio of four, engraved, printed, both sides or plain, with help text saying no logo file is needed yet. The in hand date carries the production time. The delivery address asks for a business name and loading dock. Budget per bottle is a radio of five including not set yet. Notes are optional, and a profile block takes the name and company, work email and phone. Eight of the nine screens are required.
Why the date is asked as in hand
An order date and a delivery date are not the same thing, and the gap is where bulk orders go wrong. A buyer planning a conference giveaway knows the day the bottles must be on the table, not the day production should start. Asking for the in hand date, with the 15 business day production time in the help text, lets the supplier work backwards and flag a tight deadline in the quote. Budget per bottle does a similar job for the product: a buyer who chose a 750 ml insulated bottle with a $15 budget gets a quote that also suggests a bottle that fits.
How to adapt this form
A uniform supplier swaps the bottle for garments and adds a size breakdown table. A food producer selling to cafes asks for the delivery frequency and storage. An exporter adds the shipping terms, such as delivered or ex works, and the destination country.
What makes this form work
Price breaks are shown at the quantity
The help text on the quantity screen lists 100, 250, 500 and 1,000. Buyers choose a number knowing where the price drops, and the quote rarely needs a second round.
The deadline comes with lead time
The in hand date screen states 15 business days of production plus freight. A buyer with three weeks learns it is tight before sending, not from the quote.
Budget makes the quote useful
Five budget bands per bottle, including not set yet. The supplier can quote what was asked and suggest what fits, which wins orders that a single price would lose.
Questions people ask
What should a bulk order enquiry ask first?
The product and the quantity, because together they set the unit price and decide whether the order is possible at all. Purpose and branding come next, then timing and delivery. This form asks in that order, so a buyer who leaves halfway still gives the supplier the two answers that matter most.
Does the conversational form stop a quantity under 50?
Not as it is typed. A conversational number field does not block values outside its range on screen; the minimum is checked when the form is submitted, after the last question. That is why the help text states the minimum of 50 clearly, so buyers do not reach the end and get an error.
Why ask the budget in a bulk enquiry?
Because the buyer often picks the product they saw first, not the one that fits the budget. Knowing the budget per unit lets the supplier quote the chosen bottle and suggest an alternative that fits. Not set yet is an option, so the question never blocks an enquiry from someone still getting prices.
Should the logo be uploaded with the enquiry?
Not on this form. The branding help text says the logo is sent after the quote, because most buyers want a price before finding the right file. Keeping the upload out shortens the enquiry. A supplier that wants artwork early can add a file upload screen, which accepts images and PDF.
How does the supplier get the enquiry quickly?
By turning on the email alert add-on, which sends each submission to one address with the answers in the message, or the webhook add-on, which posts it as JSON to a sales system. The buyer gets no automatic email from the form; the thank-you screen says when to expect the quote.
What are price breaks in a bulk order?
Quantities where the unit price drops, because setup costs are spread over more units. The quantity help text lists them, so a buyer ordering 230 sees that 250 may cost about the same in total. The quote shows the unit price at the requested quantity and at the next break above it.
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Sources
Written and checked by the OneCraft team. Last checked .