Order form templates, field by field

The detail that makes the order buildable

Twenty four forms, and each one turns on the detail a maker needs before starting work. The t-shirt form takes sizes and quantities in a grid and the print position. The engraving form caps each line at thirty characters and asks for a font and layout, because a wrong letter cannot be undone. The custom furniture form takes width, depth and height in one line and asks how a large piece gets into the house. The firewood form asks whether a tipper truck can reach the drop point. The spare parts form asks for the machine model, the serial number and a photo of the worn part. The school lunch form asks about allergies with a short note on why, and takes a parent signature. Start from the order closest to yours and keep its deciding question.

Grids, uploads and how quantities are taken

Thirteen of the forms take quantities in a table with named columns. A table shows a fixed number of rows and a buyer cannot add more, so each form sets enough rows for a normal order and says what to do with a bigger one. Artwork, logos, reference photos and guest lists come in through a file upload, which accepts images and PDFs. Where a rule limits a choice, such as four balloon colours or two swaps in a veggie box, the form states the rule in words, because a checkbox list does not stop a fifth tick. Four of the forms are conversational, one question to a screen, which suits a short repeat order on a phone: coffee beans, a bakery pre order, flowers and a bulk enquiry. The other twenty are classic forms on one page.

What an order form does not do

None of these forms adds up a total or takes a payment. A submission is a request, and a person replies with the price, a proof or a payment link, which is what each form tells the buyer. Prices and deposit terms are written into the form as text so they are read before ordering. Eight of the forms are Australian and use Australian terms and GST inclusive prices. An owner can turn on an email alert or a webhook so each order reaches the inbox or the system that fulfils it.

Every page in this collection

• Bakery pre order form for pickup day and time

  A bakery pre order form has to tell the bakers how many of each loaf and pastry to bake for which morning, and tell the counter whose bag goes on the shelf and when they will come. This one starts with an item and quantity table, asks the pickup day and an hourly window, and settles slicing and packing before the dough is shaped.

• Balloon order form with colours, garland length and setup

  A balloon order form has to capture the product, the colours, the size in metres and whether the decorator installs on site, because those four set the balloon count and the time on the day. This one gives a length guide by wall and table, limits colours to four in the label, and asks for a photo of the space.

• Bulk order enquiry form with quantities, deadline and delivery

  A bulk order enquiry form has to give the supplier enough to quote in one pass: the product, the quantity, the branding, the date the goods are needed in hand and where they go. This one asks each on its own screen, explains price breaks and lead time as it goes, and asks the budget per unit.

• Christmas order form for a butcher's ham and turkey

  A Christmas order form for a butcher has to commit the customer to a ham size, a turkey and a pickup time weeks ahead, so the cool room and the counter can cope with the three busiest days of the year. This one prices each choice per kilogram, offers three pickup days in half hour slots, and confirms the $50 deposit.

• Coffee bean subscription order form with grind and cadence

  A coffee bean subscription order form has to match the grind to how the person brews and the delivery gap to how fast they drink, or the beans arrive stale or too late. This one asks both on their own screens, explains each choice in grams and cups, and sets the first roast date before taking the address.

• Custom furniture order form with dimensions, timber and finish

  A custom furniture order form has to capture exact dimensions, the timber and the finish, plus how the finished piece gets through the door, because a made to measure table cannot be returned. This one takes the size as one line of three numbers, asks about stairs and hallways, and records a signed deposit agreement.

• Engraving order form with a text proof and font choice

  An engraving order form has to get the exact words, spelled and spaced as they should be cut, because an engraved mistake cannot be fixed. This one limits each of two lines to 30 characters, asks the font and layout as named styles, and sends a proof for approval before any item is engraved.

• Firewood order form with delivery access and stacking

  A firewood order form has to settle what wood, how much, and whether a tipper truck can get to the spot where the wood will be burnt or stored. This one prices four quantities by the tonne, asks about driveway width, low branches and wires, and offers stacking as a priced extra.

• Flower order form with the occasion, budget and card message

  A flower order form has to settle what the flowers are for, how much to spend, what the card says and exactly where and when they arrive. This one asks each on its own screen, leaves the stems to the florist inside a style and colour brief, and separates the person receiving from the person paying.

• Fundraiser order form with the seller name and line totals

  A fundraiser order form has to record who sold the order as well as what was bought, because product drives reward sellers and track each family's total. This one asks the swimmer first, takes the items in a five row table with quantity and line total columns, then the buyer, handover and payment.

• Gift hamper order form with a recipients table and gift messages

  A gift hamper order form has to send many hampers from one buyer to many people, each with their own address and card message, on one dispatch date. This one puts recipients in a numbered six row table with name, delivery address and message columns, and takes the invoice details with an ABN.

• Invitation order form with wording, quantity and proofs

  An invitation order form has to collect the exact wording, spelled as it will print, plus the count, the envelopes and how many proofs it takes to get it right. This one separates the names and the date line from the full wording, explains household counts, and takes the guest list as a PDF for addressing.

• Lunch order form for a school canteen, one day at a time

  A school lunch order form has to tell the canteen which child, which class, which day and exactly what to make, and flag any food that child must not eat. This one prints the priced menu above a four row items table, makes the allergy question required, and closes with a parent signature on the allergy details.

• Made to measure order form with a measurements table

  A made to measure order form has to collect measurements precise enough to cut from, with the method stated, because a blind cut too wide cannot be fixed. This one explains inside and outside mount before a six row windows table of room, width, drop and mount in millimetres, and asks for a photo of each window.

• Meal prep order form with a weekly menu grid

  A meal prep order form has to turn a weekly menu into a cooking list: which meals, how many of each, what size and which delivery day. This one prints the week's menu above a seven row meal and quantity table, asks portion size and dietary swaps, and is set up to send each order to the kitchen sheet by webhook.

• Photo print order form with sizes, paper and upload

  A photo print order form has to say which photo is printed at which size, how many, on what paper and with what border, then take the files themselves. This one puts sizes, quantities and finish in a five row table, takes up to ten images in one upload, and asks pickup or post last.

• Printing order form with stock, finish and artwork

  A printing order form has to pin down the product, the finished size, the paper, the sides, the finishes and the quantity, because a print shop cannot quote a job missing any one of them. This one asks all six in the order an estimator prices them, then takes the PDF, the proof choice and the date.

• Product sample request form with project details

  A product sample request form has to say which samples to send and where, and give the supplier enough about the project to know which requests are a future order. This one lets a visitor pick up to five tiles, then asks the project type, its stage, the area in square metres and whether they are in the trade.

• Reorder form for repeat customers with account and items

  A reorder form has to let a customer who already knows what they buy send the same order again fast, using their account and the product codes on their last invoice. This one fits on one screen: account number, who ordered, six lines of code and quantity, delivery, a date, the purchase order and notes.

• School uniform order form for a primary school uniform shop

  A school uniform order form has to say which child, which class, which items in which sizes, and how the parcel and the money will meet. This one lists GST inclusive prices above a six row item table, sends orders to the classroom or the shop counter, and asks for the bank transfer reference so payment can be matched.

• Spare parts order form with model, serial and part numbers

  A spare parts order form has to identify the exact machine before the part, because the same model can take different parts across production runs. This one asks the model and serial number first, takes part numbers, descriptions and quantities in a numbered table, and accepts a photo when a part number is missing.

• T shirt order form with a size grid and print position

  A t shirt order form has to collect how many of each size, which colour and where the print goes, because those three set the price and the screens. This one uses a six row size and quantity table, gives each print position its maximum width in centimetres, and takes the artwork as an upload with the file rules stated.

• Team merch order form with name and number printing

  A team merch order form has to collect the items and sizes for a bulk order, plus the name and number to print on each one, from every player before the order closes. This one does it for a netball club with member and non member prices, a printing section with the rules for names, and a plain note that the treasurer sends the total.

• Veggie box order form with swaps and gate instructions

  A veggie box order form has to set the box size, how often it comes and the few vegetables a household will never eat, then get the driver through the gate to a shady spot. This one prices three box sizes, allows up to two swaps with the rule written out, and makes the gate instructions a required question.