Form examples
Real forms, field by field
Every form here is finished and readable in full. The field lists come from how these forms are actually written in the trade, not from a template gallery, and each page says why a field is there before you copy it.
280 examples, page 8 of 12
Open day registration form
An open day registration is not a headcount. It is the only chance an institution gets to find out what a visitor came for before they arrive, which is what turns a corridor full of strangers into a printed plan with room numbers on it. This one asks who the visitor is, what they want to look at and how many are in the car, in ten screens. It is conversational, because it is answered on a phone at a kitchen table with a course guide open.
Optometry intake form that asks about the family too
Half of what an optometrist looks for at a first examination is decided by two things the patient already knows: how their eyes are used, and what runs in their family. This fourteen field intake form collects both, along with the screen hours, the driving pattern and the general health that change what the examination tests.
Overtime request form with an hours table by day
An overtime request form records the extra hours an employee worked, why, who approved them and how they will be paid. This one does that for an Australian civil construction crew, with a five row hours table, the employee's classification under the Building and Construction General On-site Award and a signature confirming the hours.
PAR Q form online: seven questions, clearance and a signature
A PAR Q form is a short physical activity readiness questionnaire that asks seven yes or no questions to find people who should check with a doctor before exercising more. This one puts the seven questions online for a Pilates studio, then asks about clearance for any yes and takes a dated signature.
Parent survey for a school: communication, safety and care
A parent survey for a school has to find out whether families hear what they need, in the way they read it, and whether they trust the school with their children. This anonymous template for an Australian primary school maps the channels parents actually use, then asks five agreement statements on communication, safety, teaching, homework and bullying.
Parental consent form for a whole club season
A parental consent form for a sports club has to say which activities the child may join, who may drive them, what happens if they are hurt and whether they can be photographed. This one covers a whole junior football season at once, with a medications table for the coach and a guardian signature.
Party RSVP form
A party RSVP form tells the host who is coming, how many chairs to put out and what the food depends on, in a reply short enough to finish on a phone. This one is for a fortieth birthday where the food is shared and the hall is booked, and it also stops nine people arriving with dessert. It is conversational, nine questions one at a time, because an RSVP arrives as a link in a group chat and gets answered standing up.
Patient intake form
A patient intake form template collects who the patient is, why they are coming in, their history, medicines and allergies, how they will pay and their signed consent, before the first appointment. This one is a new patient registration for an Australian general practice, filled in at home in about ten minutes. Seven sections walk from personal details and an emergency contact to the reason for the visit, medical and family history, a medicines table, lifestyle, health fund details with a card photo, and three consent ticks signed by the patient or a guardian.
Patient satisfaction survey template for an Australian GP clinic
A patient satisfaction survey for a general practice has to find out how a visit felt from booking to consultation without collecting anything that identifies the patient. This anonymous template asks about waiting, reception, being listened to, clear explanations, privacy and access, then invites one suggestion.
Payroll details change form
Payroll fraud almost always arrives as a convincing request to change where somebody's pay lands. This form is built around the control that stops it: a call back on the number already held, stated on the welcome screen, in the bank section and again on the thank you screen, so nobody is surprised by it. It also puts the pay run cut off where people will read it. Classic, because the sections are only relevant to some people and everyone needs to see which ones to skip.
Performance review form
Most review forms fail in the same place: the objectives from last period are nowhere on the page, so the rating gets argued from memory. This one puts them in a table with the measure beside them, keeps the behaviour grid to six statements with a "not seen" column, allows exactly one rating, and gives the employee a box to disagree in writing. It is a classic form, because a manager writing it up needs the whole record visible at once.
Personal training intake form with the readiness screen built in
A personal training intake form collects a client's goals, a seven question pre exercise readiness screen, training history, injuries, how many sessions a week they can manage and baseline measurements, before the first session. This fifteen screen intake asks the readiness questions one at a time the day before, because asking them face to face at the start of session one wastes the session and gets softer answers.
Pet adoption application form with the home check questions built in
A rescue is matching an animal that already has a history to a home it cannot see, and the decision turns on fencing, hours alone and whether the landlord has actually said yes. This fifteen screen application asks those in the first half and spends the second half on the animals already in the house.
Pet registration form with vaccinations and a temperament grid
A daycare has to decide two things before a dog walks in: whether the vaccinations are current, and which group the dog belongs in. This form settles both, with a C5 certificate upload that says what will be rejected and a seven row temperament grid that asks about food, toys, small dogs and being crated separately.
Photo booth booking form with the print layout and props
A photo booth booking form has to pin down the date, the hours and the venue, then the three choices that change what guests take home: the booth, the print and the props. This one describes each booth and print in its label, states the floor space and power needed, and takes a logo for branded prints.
Photo consent form for a childcare centre, one use at a time
A photo consent form records where a child's photo may be used, for how long, and how a parent can withdraw that permission. This one asks Australian childcare families yes or no for four separate uses, whether a first name may appear, and whether there is a safety reason the child must not be identifiable.
Photo print order form with sizes, paper and upload
A photo print order form has to say which photo is printed at which size, how many, on what paper and with what border, then take the files themselves. This one puts sizes, quantities and finish in a five row table, takes up to ten images in one upload, and asks pickup or post last.
Photography booking form that gets a quote back
A photographer’s inbox is full of enquiries that have to be answered with a question. This form asks the ten things a quote depends on, one screen at a time, and finishes with the contact block so nobody hands over an email before they know what they are asking for.
Physiotherapy intake form built around one injury
A physiotherapist has about forty minutes and needs a third of it to examine, so the history has to arrive before the patient does. This eighteen field intake form maps the region and side, the onset, the pain score and what aggravates it, then records which funding pathway is paying.
Piercing consent form with an ID check and aftercare
A piercing consent form records who is being pierced, where, with what jewellery, and that the client is old enough, has declared relevant health conditions and has received aftercare instructions. This one, for an Australian studio, adds a photo of photo ID and a guardian signature for clients aged 16 or 17.
Pilates intake form that asks the postnatal question properly
A reformer is set up per person, so a pilates studio needs the injuries and the pregnancy stage before the class rather than in the doorway of it. This eleven screen intake form asks those one at a time, with a womens health clearance question that leads to a referral rather than a refusal.
Podiatry intake form that asks about diabetes first
Two answers decide how a podiatry appointment is run before the podiatrist has seen a foot: whether the patient has diabetes, and whether the circulation and nerve supply are intact. This fifteen field intake form asks both in the first health block, then collects the footwear, the standing hours and the orthotics history that explain the rest.
Post purchase survey template: discovery, checkout and delivery
A post purchase survey has to walk the order from the buyer's side, from how they found the shop to the moment the box was opened, so each team sees its own part. This template asks one question per stage, adds an optional photo of the product at home, and ends on a recommendation score.
Pricing survey template with the four Van Westendorp questions
A pricing survey finds the range of prices buyers will accept by asking where a price becomes too cheap to trust, a bargain, expensive and too expensive. This template asks those four Van Westendorp questions for a paid app plan, after current spend, and follows them with the features people would use and who they are.
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