Offer acceptance, Senior Estimator, Daniel Okafor to Castlereagh Building Group

Offer acceptance letter that restates salary, start date and conditions

An offer acceptance letter confirms in writing the exact terms the candidate is accepting, so any mismatch with the contract shows up before day one. This one page letter from a senior estimator restates the role, salary, start date and manager, confirms the two conditions and the notice he has already given.

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Daniel Okafor

42 Kingsley Street, Northgate · daniel.okafor@mailbox.example

Wednesday 7 October 2026
Ms Rebecca Sloane, Head of Estimating
Castlereagh Building Group, 9 Foundry Road, Northgate

Acceptance of your offer of 2 October 2026

Dear Rebecca, thank you for the offer of employment dated 2 October. I am pleased to accept it on the terms below, which I have restated so we can both be sure the letter of offer and the contract match.

Role

Senior Estimator, commercial projects, full time

Base salary

$118,000 a year

Start date

Tuesday 3 November 2026

Reporting to

Rebecca Sloane, Head of Estimating

Conditions. I understand the offer depends on two things: satisfactory reference checks, and your team sighting my current licence. Both referees, Mark Delaney and Sue Pham, expect your call, and I will bring the original licence on my first day.

Notice. I gave my current employer four weeks of notice on Tuesday 6 October, so my last day there is Monday 2 November and I can start with you the next day. Before then I have two questions:

Is there parking at the Foundry Road office, or should I arrange a permit nearby?

Could the induction pack and any pre-start paperwork be sent to me before 3 November?

Yours sincerely

Name

Daniel Okafor

Section by section

What each section is for, so you can keep the ones you need and drop the rest.

Monogram letterhead: The candidate's own name, initials, address and email.
Date and addressee: The hiring manager by name and title, with the company address.
Acceptance: A clear yes, with the date of the offer being accepted.
Terms restated: Role, base salary, start date and reporting line as rows.
Conditions: Reference checks and the licence, with the referees named.
Notice and questions: When notice was given, the last day in the old job and two practical questions.
Sign off: The candidate's name under the signature line.

Six terms worth restating

Not every term belongs in an acceptance letter, only the ones that cause disputes when they drift. Restate the job title, the base pay and how often it is paid, the start date, who you report to, whether the job is full time or part time, and whether it is permanent, fixed term or casual. This letter restates the first five and folds the sixth into the role line. Leave out leave entitlements, policies and benefits unless the offer letter singled one out, because the contract and the law cover those and repeating them invites a new disagreement.

When the offer letter and the contract differ

It is common for the contract to arrive after the acceptance and to differ in a small way: a different start date, a probation period nobody mentioned, or a salary that now includes something it excluded before. Do not sign and hope. Write back, quote both documents, and ask which is intended. Workplace regulators in several countries say the written terms should match what was agreed and should be given to the employee within a short time of starting, so asking is normal. The acceptance letter is useful here because it records what you understood on the day you said yes.

How to adapt this document

Replace the monogram letterhead with your own name and contact line, then change the four rows to the terms in your offer, copied exactly. If your offer has no conditions, delete that paragraph. If you have not resigned yet, replace the notice paragraph with the date you will give notice and when your current notice period ends. Keep questions to two or three practical ones. If the employer asked you to accept through an online system, send this as a short email as well so the terms you understood are on record in your own words.

What makes this document work

Four terms restated, nothing else

Role, base salary of $118,000 a year, start date of Tuesday 3 November 2026 and reporting line sit in labelled rows. Those are the four facts most often different between an offer letter and the contract that follows, so restating them makes a gap visible early.

The conditions are accepted and acted on

The letter names the two conditions, reference checks and a sighted licence, then names both referees and promises the original licence on day one. The employer has what it needs to clear the conditions without another email.

Notice is dated so the start date is credible

Four weeks of notice given on 6 October ends on Monday 2 November, the day before the start. Showing the arithmetic tells the employer the start date is real and that the candidate has already resigned, which is what an acceptance is for.

Questions people ask

Is an email acceptance enough, or should I send a letter?

An email is usually enough to accept, and many employers now ask for acceptance through their own system. A letter, or a letter attached to an email, is better when the offer has conditions, a negotiated salary or an unusual start date, because it puts your understanding of the terms on record. Either way, keep the offer and your reply together.

Should my acceptance letter repeat the salary?

Yes. Restating the base salary, and how it is paid if that was discussed, costs one line and catches errors. If the figure in your letter differs from the contract, someone notices before you start rather than on your first payslip. Say whether the figure includes or excludes items such as retirement contributions if the offer letter made that distinction.

Can I negotiate in an acceptance letter?

Not really. An acceptance on different terms is a counter offer, and it reopens the decision. Negotiate first in a separate letter or call, agree the terms, and only then send an acceptance that restates what was agreed. Small practical questions, such as parking or the induction pack, are fine because they do not change the terms.

When should I resign from my current job?

Once you hold a written offer and any conditions you cannot control are close to clearing, such as reference checks. Resigning on a verbal offer is a risk if the offer is withdrawn. In this letter the candidate resigned after the written offer and five days before accepting, with his referees already briefed.

What if the contract does not match my acceptance letter?

Raise it in writing before you sign, quoting the offer letter and your acceptance side by side. Most mismatches are clerical and are fixed in a day. If the employer says the contract is right and the offer was wrong, you are back in a negotiation, and it is better to have that conversation before your first day than after it.

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Sources

Written and checked by the OneCraft team. Last checked 21 October 2026.