Signing example
Sign an internship agreement online
An internship agreement has three signatures on it and they are not interchangeable: the student accepts, the host confirms the work and the pay, and the university confirms the program counts. This envelope carries the seven page Tallowwood Engineering agreement from the documents examples, signed in exactly that order, with a marked acknowledgement on page 2 that the placement is paid rather than unpaid and all three signatures on page 7.
The document itself is written out in full on its own page: read the wording there. This page is only about signing it.
Who signs what
- Amara Osei, the intern, signs first
- Checkbox on page 2 beside clause 1, paid internship acknowledged · Name, signature and stamped date under Signed by the Intern on page 7 · Email link
- Hamish Cardew, for Tallowwood Engineering Pty Ltd
- Signature block under Signed for Tallowwood Engineering Pty Ltd on page 7: Name, Title, Date · Email link
- Ngaire Foulkes, University coordinator, University of the Southern Highlands
- Signature block under Signed by the University coordinator on page 7: Name, Title, Date · Email link
The signing journey
Step 1
Three recipients, order on
The intern gets a checkbox beside clause 1 on page 2, which says this is a paid internship, and a name, signature and date on page 7. The supervisor and the coordinator get one signature block each on page 7, with Title sitting over the printed Position line.
Step 2
The intern marks the placement basis
The checkbox is a small typed box rather than a tick control. Amara typed a character into it and the stamper printed a capital X beside the clause saying she is a fixed term part time employee, paid for every hour worked.
Step 3
The host supervisor signs second
Hamish was invited once the intern's signature landed, and opened a copy already carrying it. His block printed his name, the title he typed and a stamped date over the host's lines on page 7.
Step 4
The university signs last
Ngaire's invitation came only after the host's block was stamped, which is the whole point of the order: a university does not confirm a program the student has not accepted and the host has not staffed. Her block sits last on page 7, under the paragraph saying the coordinator signs to confirm the program meets the course requirements.
Step 5
One file, three entries on the certificate
The listener stamped, certified and emailed the completed agreement to all three signers and the sender, ahead of the Friday 27 November 2026 return date in clause 9. The certificate shows three signer blocks, each with Email link, an IP address and a consent time, over the event log.
Every field, and who fills it
Five fields across three people, plus names. The intern owns a checkbox on page 2 and a name, signature and date on page 7. The supervisor and the coordinator own one signature block each, both with Name, Title and Date switched on. Only the checkbox and the two titles are typed by a human: every name comes from the recipient record and every date is stamped from the moment that person submitted. A checkbox is worth understanding before you place one, because it is a small typed box and the stamper prints a capital X for any value at all.
How to adapt this envelope
First, an unpaid vocational placement arranged through a course would swap clause 1 for the clause that makes it lawful, and the field layout does not change. Second, a program with two supervisors adds a fourth recipient and a fourth block, well inside the limit of 25 recipients. Third, where the university does not need to sign, drop the third recipient and the Signed by the University coordinator lines, and the envelope becomes a two signer agreement.
Why the signed copy matters for a placement
An internship sits across two record systems, the host's employment records and the university's placement file, and they disagree more often than anyone expects. One certified PDF, sent to all three parties by the same completion email, gives them the same document with the same hash. Australian employers keep employment records for seven years, and a fixed term intern is an employee for that purpose.
What makes this signing flow work
The order carries the meaning
Three signers with Sign in order on means each one opens a copy that already carries the signatures before it. The university's confirmation sits on a document the student and the host have both already executed, which is the sequence a placement office actually needs.
The paid basis is marked, not assumed
The difference between a paid internship and an unpaid vocational placement decides what is owed and who carries the insurance. Putting that acknowledgement in its own checkbox, on the page that sets out the pay, makes it a deliberate mark rather than a buried clause.
The document names who each person signs for
The execution page already prints Signed for Tallowwood Engineering Pty Ltd, Signed by the Intern and Signed by the University coordinator, so each block only needs Name, Title and Date. Reading page 7 alone tells you who committed what and in which capacity, without opening the covering email.
Questions people ask
Is a typed signature valid on an internship agreement?
The portal offers a drawn pad and a typed name and handles them identically: the typed name is rendered to an image, hashed, stored and stamped exactly as a drawing is. The consent record, the IP address and the verification method are the same either way.
Can the host countersign before the student accepts?
Not on this envelope. Sign in order is on, so the supervisor's invitation is only generated once the student's signature lands, and the coordinator's only after that. Turning the switch off would invite all three at once, which suits an agreement where the sequence carries no meaning.
What if the student declines?
The envelope moves to declined, nothing further is stamped, and the sender receives a Declined email carrying the reason the student typed. Neither the supervisor nor the coordinator is ever invited, because their turn never arrives. The sender can void the declined envelope and send a corrected one.
How long do all three parties have to sign?
Thirty days from the creation of the envelope, shared between them rather than thirty days each, and no screen in the app moves that date. Past it the link reports the signing request has expired. A Resend inside the window gives one recipient a fresh link and retires the previous one.
Can a fourth party be added after sending?
No. Recipients and fields are locked the moment an envelope is sent, and the editor redirects to the status page from then on. Withdraw the envelope, which voids the live links and emails everyone still holding one, then send a new envelope with four recipients.
Does the university signer see the student's details?
Yes. The coordinator opens the stamped copy, so she sees all seven pages, the marked acknowledgement and both earlier signatures, including the student number printed on page 2. She is an email link recipient, so the portal authenticates her automatically from the link and shows no verification card before the document.
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Want the steps in the builder? Read Add several signers to one envelope, then Send a PDF for e-signature. For everything this generator can do, see the signing flow maker.
Written and checked by the OneCraft team. Last checked .