Signing example
Sign a business proposal online
A proposal is accepted, not negotiated, so the envelope that carries it needs one signer and one page of fields. This one puts a marked option, a signature, a typed title and a stamped date on the acceptance page of the Northshore Digital proposal from the documents examples, and leaves every earlier page clean so the client reads the price before reaching the pen.
The document itself is written out in full on its own page:read the wording there. This page is only about signing it.
Who signs what
- Prakash Iyer, for Verity Dental Group, is the only signer
- Checkbox, option B accepted · Signature, name and typed title · Stamped date of acceptance · Email link
The signing journey
Step 1
One recipient, five fields, all on the last page
The acceptance page carries a checkbox against the option being taken, a signature, a name, a title and a date. Nothing sits on the pages before it.
Step 2
No check in front of a proposal
A proposal is a document the sender wants read, so there is no access code and no emailed code on this envelope. The link opens the document straight away. Where the stakes justify more friction, the same envelope can carry either check per recipient.
Step 3
The option is marked, not assumed
The checkbox is a small typed box rather than a tick control. Prakash typed a character into the box beside option B, the project plus the twelve month care plan, and the stamper printed a capital X against that line and nothing against option A.
Step 4
He signs and types his title
The name field arrived prefilled from the recipient record, so he typed only his title before drawing his signature. The date field beside it printed Sep 12, 2026 from the moment he submitted, because a date field has no box to type into.
Step 5
One certified acceptance
The listener stamped the page, certified the PDF and emailed the accepted proposal to the client and the sender. The certificate records one signer on Email link with an IP address, a consent timestamp, both document hashes and the full event log.
Every field, and who fills it
Five fields, one person, all on the acceptance page. The checkbox marks the option. The name field arrives prefilled from the recipient record. The title is typed. The signature is drawn or typed. The date is stamped from the moment of submission, and there is no box to type a date into. The sender cannot pre-type a value into any of them, because the editor offers a field label and a Required switch and nothing else, so the option marked on the page is the client's own choice.
How to adapt this envelope
First, where a proposal has three options, place three checkboxes and leave them all optional so the client marks one. Second, where the client's finance lead approves the spend, add a second recipient and turn Sign in order on so the decision maker signs first. Third, where a deposit invoice follows acceptance, add an optional purchase order box, which is what the quote acceptance example does.
What the sender sees while waiting
The status page shows one badge that moves from Waiting to Viewed to Signed, with the audit trail underneath timestamping each move. A proposal that has been viewed and not signed for several days is a phone call rather than a mystery, and one still on Waiting usually means the invitation went to the wrong address, which Resend fixes by rotating the link.
What makes this signing flow work
The option chosen is on the page, not in the reply
A proposal with two prices usually gets accepted in an email that says yes to the second one. Putting a checkbox beside each option turns that into a mark on the certified page, so the scope and the care plan that were accepted are unarguable.
Nobody countersigns, because the proposal is the offer
The proposal itself is the sender's side of the deal, so a countersignature would add a step without adding meaning. One signer means the envelope completes the moment the client finishes, and the accepted file reaches both inboxes minutes later.
No fields before the acceptance page
Leaving the price table, the phasing and the exclusions free of fields keeps the client scrolling through them. The portal counts one signature spot, so nobody is jumped past the numbers straight to a signature they have not read up to.
Questions people ask
Does the client tick the option box?
Not exactly. A checkbox field is a small box the signer types into, and the stamper prints a capital X whenever it holds any value at all. The effect on the accepted page is the same, but the box is sized for a character rather than a tick.
Is a typed signature valid on an acceptance?
The portal offers a drawn pad and a typed name and treats them the same way. A typed name is rendered to an image, hashed, stored and stamped exactly as a drawing is, with the same consent record and IP address. Whether acceptance forms a contract is a question for your jurisdiction.
Why does nobody from the agency sign?
Because the proposal is the agency's offer. The document sets out the scope, the price and the terms, and the client's signature is the acceptance of it. Adding a countersignature would be an extra step on a document that already carries one side's position in full.
What if the client wants to change the scope?
The PDF is fixed once sent, which protects both sides from a quietly edited proposal. The honest path is to decline with a reason, which emails the sender that reason, then issue a revised proposal as a fresh envelope with its own certificate.
Does the envelope expire with the proposal?
They are two separate clocks. The proposal's validity runs to 18 September 2026 and is printed in the document itself; the envelope stops working thirty days after it was created, whatever the document says. Past that the link reports the signing request has expired and a fresh envelope goes out.
Can the sender withdraw a proposal after sending it?
Until it is accepted, yes. Withdrawing voids the envelope, kills the live link so it answers that the document was withdrawn by the sender, and emails the client. A completed envelope cannot be withdrawn, so a revision has to beat the signature.
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Make my sign a business proposal onlineOther signing examples
Sign an order form online
An order form is a quotation waiting for two numbers: the quantity on each line and a signature under it. This envelope turns the Sandbar Safety Supplies quotation into an order by giving the buyer a typed box in each line of the product table, then a signature on the next page, with the account manager countersigning to release the order to the warehouse.
Sign a distribution agreement online
Exclusivity in a distribution agreement rests on two things: the boundary of the territory and the volume that earns it. This envelope puts an initials box under the territory schedule and its two carve outs, a typed box for the minimum annual order value, and a signature block for each company on the execution page, behind an access code for the distributor.
Sign a service agreement online
A service agreement that starts on a fixed date does not need its two signatures in any particular order, so making one party wait for the other only costs a day. This envelope carries the Beacon Systems managed IT agreement from the documents examples with Sign in order off, both invitations sent in the same minute, and an optional purchase order box the client fills in its own words.
Want the steps in the builder? Read Send a PDF for e-signature, then Send a document for signature. For everything this generator can do, see the signing flow maker.
Written and checked by the OneCraft team. Last checked .