Signing example
Sign a supplier agreement online
A three year supply agreement is signed once and then argued about for three years, usually over the price review mechanism or a missed service level. This envelope puts the supplier's initials on each of the five pages that carry those terms, requires a six digit emailed code from both companies, and finishes with a signature block for each side on page 6.
Who signs what
- Beatriz Salgado, for Torrens Packaging Ltd, the Supplier
- Initials on pages 1 to 5 · Signature block: Name, Title, Company, Date · Verified by emailed one-time code
- Priyanka Deshmukh, for Verity Grocers Ltd, the Buyer
- Signature block: Name, Title, Company, Date · Verified by emailed one-time code
The signing journey
Step 1
Seven fields, five of them initials
The supplier gets an initials spot at the foot of pages 1 to 5 and a block on page 6. The buyer gets a block beside it. The supplier goes first, being the party most of these commitments bind.
Step 2
Both sides verify with a code
Both recipients carry the emailed one-time code, so each link opens a verification card rather than the agreement. A code is six digits, lasts ten minutes and is redeemable once.
Step 3
One drawing, six marks
Beatriz drew once and the portal filled all five initials spots and the page 6 block from it, scrolling her page to page. She typed her title and company; the Date line stamped itself.
Step 4
The buyer countersigns an initialled agreement
Priyanka was invited when the supplier's block landed, and her own code stood between the link and a copy already carrying five sets of initials.
Step 5
One certified agreement, two code entries
The listener stamped, certified and emailed the completed agreement to both signers and the sender, with two signer entries each reading Email link + emailed one-time code.
Every field, and who fills it
Seven fields, five of them initials, one per page of the terms that actually get quoted back. Specifications and tolerances, the price review cap, the service level targets, the continuity obligations and the liability cap each take a mark at the foot of their own page. The last page then holds a block from each company with Name, Title, Company and Date. On a three year supply deal the useful question is rarely who signed; it is which version of the price review mechanism they signed, and five initials answer that page by page. The editor offers a field label and a Required switch and nothing more, so nothing on the file was filled in beforehand.
How to adapt this envelope
Where the buyer should mark the same pages, five more initials spots are assigned to the second recipient, which costs that signer one drawing as well. Where a category manager approves before procurement does, a third recipient sits between the two and the order becomes supplier, category, procurement. And a renewal at the end of the term is always a fresh envelope naming the new dates, because nothing on a sent envelope can be edited once it has gone out.
Why the certified copy matters over a three year term
A supply agreement outlives the people who signed it. The certified PDF holds the rate card, the rebate thresholds, the service level targets and the recall obligations in one file whose hash both sides can check, and the certificate names who signed, from which address, and at what moment. Three years later that is more useful than anybody's memory of a negotiation.
What makes this signing flow work
Initials follow the pages that will be quoted back
The specification tolerances, the price review cap, the service level targets, the continuity obligations and the liability cap each sit on a page with the supplier's initials at its foot. Any of those is the page somebody will print and wave in year two.
Both sides prove a mailbox, not a click
Setting both recipients to an emailed code means a forwarded link is useless on either side. The certificate prints Email link + emailed one-time code twice, which is the difference between knowing an email arrived and knowing who opened the document.
Five initials cost one drawing
Initialling five pages by hand is the reason long agreements come back partly initialled. Here one drawing fills every spot and the header walks the signer to each in turn, so a fully initialled agreement takes about a minute more than a bare signature.
Questions people ask
Why does each side need a code?
A supply agreement carries pricing that neither company wants loose. With a code on both recipients, possession of the emailed link alone reveals only the envelope title and which check is needed, and the pricing schedule is served only after a six digit code is redeemed.
Is a drawn signature worth more than a typed one here?
No. The pad offers both and the service treats them identically: a typed name is rendered to an image, hashed and stamped exactly as a drawn one is, behind the same six digit code. What carries the weight on this agreement is the five initials and the pair of company blocks, not the shape of the mark.
Does the buyer have to sign in the same session?
No. The supplier goes first and the buyer's invitation is generated only when the supplier's block lands, with no clock running between them beyond the envelope's own expiry. The term still starts on 1 November 2026 whichever day the second signature arrives.
What if a code does not arrive?
Press the button again. Asking for a new code kills the previous one, and at most five codes are issued in any ten minute window. Five wrong attempts lock that recipient for fifteen minutes, and a Resend from the sender clears the lockout and rotates the link.
How long does each side have to sign?
Thirty days from when the envelope was created, for both recipients, and nothing in the app changes that date. Past it the link reports the signing request has expired and the sender raises a new envelope. A Resend inside the window issues a fresh link, retires the old one and clears any lockout.
Can a price be changed after sending?
No. A sent envelope is locked and the editor redirects to the status page. A wrong figure in the rate card means withdrawing the envelope, which voids the live links and emails everyone still holding one, then sending a corrected agreement.
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Sign a distribution agreement online
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Want the steps in the builder? Read Send a PDF for e-signature, then Add several signers to one envelope. For everything this generator can do, see the signing flow maker.
Written and checked by the OneCraft team. Last checked .