Form questions

Membership application questions for clubs and associations

Ask 12 to 15. Never skip the membership type with its fee, the member's name and address for the register, and agreement to the club's rules. Interests, volunteering and directory consent help the committee welcome the new member, but the application stands without them.

A membership application has to confirm the person qualifies for the class they chose, collect what the club's register of members needs, and record that they agree to the rules. These questions do that for a club or association, where a gym sign up stops at a plan and a direct debit.

The questions

Membership type

  1. Membership typeDropdownRequired

    Full, associate, junior, family, life, with the fee written into each option.

  2. Is this a new membership or a renewal?Single choice

  3. Preferred start dateDate

  4. Name of the member proposing youShort text

    Only when the club's rules require a proposer. Add a seconder question if they need both.

  5. Name of the member seconding youShort text

About you

  1. Full nameNameRequired

  2. Date of birthDate

    Only when a class depends on age, such as junior or senior.

  3. Email addressShort textRequired

    Short text, since the email component renders nothing on a published classic form.

  4. Mobile numberShort text

  5. Home addressAddressRequired

  6. Emergency contact name and phoneShort textRequired

Interests and involvement

  1. What are you most interested in at the club?Multiple choice

  2. Would you like to help out?Multiple choice

    Events, coaching, the committee, working bees, not right now.

  3. Which skills could you offer the club?Multiple choice

  4. How did you hear about the club?Dropdown

  5. Is there anything the club should know to include you fully, such as access needs?Long text

Rules and consent

  1. Do you agree to be bound by the club's rules?Single choiceRequired

    Link the rules in a paragraph block above. Answers: I agree, or I have a question first.

  2. May your name and contact details appear in the members directory?Single choice

    A choice, kept apart from the register the club has to keep.

  3. Photographs at club eventsSingle choice

  4. May the club email you its newsletter?Single choice

Payment

  1. How would you like to pay?Single choice

    The form records the choice. Say in a paragraph when the invoice or payment link will arrive.

  2. Do you hold a concession card?Single choice

  3. Is someone else paying for this membership, such as an employer?Single choice

  4. SignedSignature

Which questions to make required

Six questions are required: the membership type, name, email, home address, an emergency contact and agreement to the rules. Type and address matter because incorporated associations keep membership records and often set fees by class, and the rules question is what makes someone a member on agreed terms. Interests, volunteering and payment choices stay optional so a new member can join first and fill in the rest later.

The form built from these questions

A static copy of the finished form, from its own example page.

Ironbark Fitness membership

Everything we need to get you training, including the standard health screening. It takes about five minutes and you can start the same day.

About you

Emergency contact

Your membership

Health screening

These are the seven standard PAR-Q questions. Answering yes to any of them does not stop you joining. It just means we ask you to check with your doctor first, and we build your program around it.
YesNo
Has your doctor ever said that you have a heart condition, or that you should only do physical activity recommended by a doctor?
Do you feel pain in your chest when you do physical activity?
In the past month, have you had chest pain when you were not doing physical activity?
Do you lose your balance because of dizziness, or do you ever lose consciousness?
Do you have a bone or joint problem that could be made worse by a change in your physical activity?
Is your doctor currently prescribing drugs for your blood pressure or a heart condition?
Do you know of any other reason why you should not do physical activity?

Waiver and signature

I confirm the information above is true and complete. I understand that physical exercise carries risk, that I take part at my own risk, and that I will tell Ironbark Fitness if my health changes. I have read the membership terms and the cancellation policy.

Signature is required

Three ways to change this bank

For a gym, use the linked form instead: it swaps the rules and proposer questions for a plan with weekly prices, a health screening grid and a signed waiver, because a commercial gym sells access rather than admitting members to an association. For a professional association, add qualifications, current employer, any registration number the profession uses, and agreement to the code of ethics in place of the club rules, and ask how many hours of professional development the member expects to log. For a community garden or a men's shed, add the plot size or workshop area wanted, the date of the safety induction the member will attend, and a statement about shared tools that they agree to before using any equipment.

Questions people ask

How is a club membership form different from a gym membership form?

A club admits a member to an association with rules, a committee and often voting rights, so the form records agreement to those rules and, where required, a proposer. A gym sells access, so its form centres on a plan, a health screening and a waiver. The personal details overlap; the purpose does not.

Does a club application need a proposer and seconder?

Only if the club's rules say so. Older clubs and many sporting associations still require one or both, while most community groups do not. Check the rules before adding the questions, because asking for a proposer the rules do not require puts off newcomers who do not yet know anyone.

Why does a membership form ask for a home address?

Incorporated associations have obligations to keep membership records, and the rules often use the address for notices of meetings. Consumer Affairs Victoria and the NSW Government both explain what associations must keep. Collect the address for that purpose, say so on the form, and keep it out of any directory unless the member agrees.

Should members be listed in a directory automatically?

No. Ask separately whether the member's name and contact details may appear in a directory, and leave the answer optional. The records a club must keep are one thing, and sharing contact details with every other member is another, so a new member who says no should still be admitted without any difference in treatment.

How should a family membership be recorded?

Either one form with a table of family members, with columns for name, date of birth and relationship, or a separate short form for each person. A table keeps the family together in one response, while separate forms make each member's consent and emergency contact clearer. Clubs with junior sections usually need the separate forms.

Who decides whether an application is accepted?

The club's rules, usually through the committee. The form only gathers the application. Turn on email alerts so the secretary sees each one, then record the committee's decision in the club's own records. The response export includes the submission time, which helps when rules say applications are considered in order.

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On writing the questions themselves, read How to make a registration form. For everything the builder can do, see the form maker. Step by step: Create a form with AI, then Control who can fill in your form.

Sources

Written and checked by the OneCraft team. Last checked .