DJ services agreement, Nadia Okafor 21st birthday

DJ contract template with set times, power and an overtime rate

A DJ booking is made on a phone call and remembered differently by everyone. This agreement writes the night down as six timed segments, says exactly what power and space the venue has to supply, and prices the hour after midnight before anyone is asking for it at midnight.

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Lowkey Sounds
Tomas Reyes · 0421 883 570 · bookings@lowkeysounds.example
DJ services agreement · Okafor 21st · booking LK-0392Page 1 of 3
DJ services agreement · Okafor 21st · booking LK-0392Page 2 of 3
DJ services agreement · Okafor 21st · booking LK-0392Page 3 of 3
DJ services agreement

This agreement is made on 12 January 2027 between Tomas Reyes, trading as Lowkey Sounds, called the DJ, and Grace Okafor of 18 Bellamy Street, called the Client, for the 21st birthday of Nadia Okafor at the Thornbury Bowls Club on Saturday 13 February 2027.

$1,100
Fee
$300
Deposit
5 hours
Playing time
$150 an hour
Overtime
1. The booking
1.1
Set times
The DJ arrives at 4 pm, is set up and sound checked by 5.30 pm, and plays to the table below. All times are on Saturday 13 February 2027 and the venue curfew is 12.30 am.
Segment
Time
What is playing
Arrival and set up
4.00 to 5.30 pm
No music, sound check with the room empty
Arrivals
6.00 to 7.00 pm
Background, conversation level
Dinner and speeches
7.00 to 8.30 pm
Background, two microphones for speeches
Cake and first dance
8.30 to 9.00 pm
Two nominated tracks, faded on cue
Dance floor
9.00 pm to 12.00 am
Full set, requests taken at the booth
Pack down
12.00 to 12.45 am
No music
Total playing time
5 hours
1.2
Music and requests
The Client supplies a list of up to 20 must play tracks and up to 10 do not play tracks by 6 February. Guest requests are taken at the booth and played at the DJ's discretion where they suit the room. The DJ does not play a track on the do not play list, whoever asks.
2. Equipment, power and space
2.1
What the DJ brings
Two speakers on stands and a subwoofer suited to a 120 person room, a controller and laptop with a backup laptop, two wireless microphones, a small lighting bar, and all cabling and gaffer tape. Everything is tested before it leaves and again at the sound check.
2.2
What the venue must provide
A flat, dry, covered area of at least 3 metres by 2 metres for the booth, two separate 10 amp power outlets within 5 metres that are not shared with the kitchen or a coffee machine, and vehicle access within 30 metres for load in. If power drops because these are shared, the lost time is not made up free of charge.
2.3
Volume and the curfew
The DJ works to the venue's noise conditions and reduces volume when the venue asks. Music stops at the curfew of 12.30 am. Nobody other than the DJ operates the equipment, and the booth is not left unattended with guests around it.
3. Fee, overtime and cancellation
3.1
Fee and deposit
The fee is $1,100. A deposit of $300 is payable on signing and holds the date. The balance of $800 is payable by 6 February 2027. The DJ is not registered for GST, so none is charged.
3.2
Overtime
Playing past 12.00 am is charged at $150 an hour, billed in half hour units and payable on the night or within three days. Overtime is agreed with the Client in person, not with a guest, and only where the venue allows it inside the curfew.
3.3
Cancellation
Cancelled more than 60 days before the event, the deposit is refunded in full. Between 60 and 30 days, the deposit is kept. Between 30 and 14 days, 50 percent of the fee is payable. Inside 14 days, the full fee is payable, because the date can no longer be filled.
4. If something goes wrong, and general
4.1
Illness, breakdown and behaviour
If the DJ cannot attend through illness or breakdown, a replacement DJ of similar experience is arranged at no extra cost, or the full fee is refunded if none is available. The DJ carries spare cabling, a backup laptop and a spare microphone. The DJ may stop playing and leave, keeping the fee, if a guest is violent or damages the equipment and the Client cannot stop it.
4.2
Insurance, changes and whole agreement
The DJ holds public liability cover of $10 million and gives a certificate of currency to the venue on request. A change to the date, the times or the fee takes effect only in writing, including by text message. This agreement and the set time table are the whole agreement and replace anything discussed before signing.
Tomas Reyes, Lowkey Sounds
Name
:
Date
:
The Client, Grace Okafor
Name
:
Date
:

Section by section

What each section is for, so you can keep the ones you need and drop the rest.

Parties and key terms
DJ and client with the event details, then the fee, deposit, playing time and overtime rate.
1. The booking
The six segment set time table totalling five hours, and the must play and do not play lists.
2. Equipment, power and space
What the DJ brings, what the venue must supply, and volume and curfew obligations.
3. Fee, overtime and cancellation
The $1,100 fee and $300 deposit, the overtime rate, and the cancellation ladder by date.
4. If something goes wrong, and general
Illness and breakdown cover, behaviour, insurance and how a change is agreed.
Signatures
A block for the DJ and one for the client.

How to adapt this agreement

For a wedding, add a ceremony segment with its own arrival time and a separate speaker and microphone for vows, and make the cancellation ladder harsher inside 90 days because a Saturday is hard to refill. For a corporate function, drop the cake and first dance rows, add a clause on background music during a presentation and on volume limits in a shared building, and invoice on 30 day terms rather than taking a deposit. For a regional booking, add travel and accommodation as a separate line and change the arrival time to the day before, because a four hour drive on the day of the event is the risk the contract should name.

Who this is for

A mobile DJ who works weekends and a client who has booked one once. Most of the friction in that relationship is not about music taste, it is about what time the DJ can get in, whether there is a power point that works, and who is allowed to ask for another hour at midnight. Those three things take up half this agreement and none of a typical email confirmation. The set time table is worth keeping even for a small job, because handing the venue a copy of it a week out turns the load in from a favour into a booking.

What makes this document work

The night is six timed segments, not one booking

Arrival and set up, arrivals, dinner and speeches, cake and first dance, the dance floor and pack down, each with its own time and its own music brief. Five hours of playing time is the number at the bottom, and it is what the fee buys.

Power is specified, and the consequence is stated

Two separate 10 amp outlets within five metres, not shared with the kitchen or a coffee machine. Clause 2.2 then says that if power drops because they were shared, the lost time is not made up free of charge, which is the sentence venues respond to.

Overtime is agreed with the client, not a guest

One hundred and fifty dollars an hour in half hour units, agreed in person with the client and only inside the venue curfew. That rules out the most common misunderstanding of the night, which is a friend at the booth promising another hour.

Questions people ask

What should a DJ contract include?

The date, venue and set times, how long the DJ actually plays, the music brief including any do not play list, what the DJ brings and what the venue must supply, the fee and deposit, an overtime rate, a cancellation ladder, and what happens if the DJ cannot attend.

How much deposit should a DJ take?

Enough to hold the date and cover the loss if it is cancelled late. This agreement takes $300 of an $1,100 fee on signing, with the balance due a week before the event, and the deposit is fully refundable until 60 days out.

What power does a mobile DJ need?

Two separate 10 amp outlets within five metres of the booth that are not shared with kitchen equipment or a coffee machine. Sharing a circuit with a commercial kitchen is the usual cause of a mid set power failure, and clause 2.2 puts that risk on the venue.

Can a DJ refuse to play a song?

Yes, and this agreement makes it explicit. The client supplies up to 20 must play and 10 do not play tracks a week before the event, and the DJ does not play anything on the do not play list whoever asks for it during the night.

What happens if the DJ gets sick?

Clause 4.1 requires a replacement DJ of similar experience at no extra cost, or a full refund of the fee if none can be found. The DJ also carries spare cabling, a backup laptop and a spare microphone so a single failure does not end the night.

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Sources

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