Classic form
Charity walk registration form with a fundraising target
A charity walk registration has to do two jobs that pull against each other, sign somebody up for a physical event and start them fundraising without making either feel like a commitment they cannot meet. This form asks for a target the walker sets, in a field with a paragraph above it saying nobody is chased for a shortfall.
The form itself
A static copy of the finished form, exactly as it renders. Nothing here can be filled in or submitted, so read it as a reference and build your own from the button above.
Every field, and what it collects
The complete field list, in the order respondents meet it.
- Walker nameNameRequired
- Email for your fundraising pageShort textRequired
- Mobile for the morning of the walkShort textRequired
- Date of birthDateRequired
- DistanceSingle choiceRequired
- Options: 5 km, flat boardwalk loop, starts 9.30am · 10 km, lagoon circuit with two hills, starts 8.30am · 20 km, full catchment, starts 7.00am, closes 2pm
- Team name, if you are walking with oneShort text
- Your fundraising target in dollarsNumberRequired
- Walker shirt sizeDropdownRequired
- Options: Youth 10 · Youth 12 · Youth 14 · Adult XS · Adult S · Adult M · Adult L · Adult XL · Adult 2XL · Adult 3XL · No shirt, I have one from last year
- Are you walking with a dog?Single choiceRequired
- Options: No dog · Yes, on the 5 km loop where dogs are allowed · Yes, and I understand dogs cannot enter the 10 or 20 km routes because they cross a bird breeding zone
- Medical conditions and mobility notes for the marshalsLong textRequired
- WaiverMultiple choiceRequired
- Options: I am walking at my own risk and I have considered the distance I chose · I will follow marshal instructions, including a decision to close the 20 km route in heat · I understand entry is not refundable but a place can be transferred to another walker until the Friday before
- SignatureSignatureRequired
You
Your walk
Safety
A target the walker sets beats a target the charity sets
Fundraising minimums are the fastest way to lose a first time walker, and appeals that set one spend the next month granting exceptions to it anyway. So the number here is open, with a paragraph above saying most first timers pick two hundred and fifty dollars and pass it, that nobody is chased for a shortfall and that nobody is stopped from starting. Naming a typical figure does the work a minimum was supposed to do, because people anchor on it. The field has a nought to one hundred thousand range purely to catch a mistyped figure.
The Australian pieces on this form
Entry and donation are treated as two different things throughout, because in Australia they are. The forty five dollar entry is stated as GST inclusive on the intro line, while sponsorship raised afterwards is a gift, and the thank-you screen names the trust, its ABN and the two dollar threshold above which a donation is receipted. Keeping them apart on the form is what lets the appeal issue clean receipts later, and it stops the most common question a fundraising coordinator gets, which is whether the entry fee itself is deductible. It is not.
How to adapt this form
A walk that runs as a team event only replaces the optional team name with a required one and adds a team captain email, since the captain is who the appeal actually talks to. An overnight or multi day walk keeps everything and adds an accommodation choice and a required emergency contact, because the field is out of phone range. A walk with a hard fundraising minimum should say the number in the paragraph and put it in the waiver tick rather than in the field, so a walker agrees to it explicitly instead of being blocked by a form.
What makes this form work
Each distance carries its start and its cut off time
The twenty kilometre option says it starts at seven and closes at two, and the paragraph above translates that into four kilometres an hour. A walker chooses the right distance when the form does the arithmetic for them.
The fundraising target is open, with a typical figure named above it
Two hundred and fifty dollars is the number in the paragraph, not in the field. People anchor to it and most pass it, which is what a minimum was supposed to achieve without turning anybody away at the door.
The dog rule lives inside the option that breaks it
Yes, and I understand dogs cannot enter the ten or twenty kilometre routes because they cross a bird breeding zone. That is a rule, a reason and a consent in one line, read by the only walkers it affects.
Questions people ask
How many fields should a charity walk registration have?
Twelve here, ten required. Two are optional, the team name and nothing else that matters. An appeal that asks for a postal address, a t shirt slogan and a why I walk paragraph at registration collects a third fewer walkers and reads none of it before the day anyway.
Can the form take the entry fee?
No. Entry is forty five dollars and the fundraising page arrives by email the same day, which is where money enters. Separating them is not just technical: an entry fee is a purchase and a sponsorship is a gift, and the receipts for the two are different documents in Australia.
Why ask about dogs at all?
Because the ten and twenty kilometre routes cross a bird breeding zone and dogs cannot enter them, which a walker will not know and will not read in a terms page. Putting the rule inside the third option means it is read at the moment it matters, by exactly the person it applies to.
What about walkers under eighteen?
The shirt dropdown carries youth sizes, and a date of birth is required, so the appeal can see who they are. A walk with a large junior field should add a guardian block above the waiver, because a fourteen year old cannot give the waiver themselves and a form that lets them is not a waiver.
Is the medical box really necessary for a walk?
Yes, and it is the field marshals actually read. Twenty kilometres in the heat finds a heart condition that five kilometres never would, and the placeholder names a knee that gives out after eight kilometres because that is the honest, common answer that never gets written in a box labelled medical conditions.
Can somebody give their place to a friend?
Until the Friday before, and the third waiver tick says so. Transfers are cheaper than refunds for an appeal that has already ordered shirts and food, and stating the rule at registration turns the week before the walk into a few emails rather than a queue of disappointed requests.
Build your own in about a minute
The button below opens the generator with this use case already described. Change the wording to match your own, generate, then edit anything you like.
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