Classic form
Translation request form for a quote
A translation request form gives a translator what they need to quote: the language pair, the documents, the word count, whether a certified translation is needed, what it is for, any glossary and the deadline. This language services version also lets a repeat client skip the quote and proceed at the standard rate.
The form itself
A static copy of the finished form, exactly as it renders. Nothing here can be filled in or submitted, so read it as a reference and build your own from the button above.
Every field, and what it collects
The complete field list, in the order respondents meet it.
- Translate fromDropdownRequired
- Options: English · Spanish · Mandarin · Arabic · Vietnamese · Italian
- Translate intoDropdownRequired
- Options: English · Spanish · Mandarin · Arabic · Vietnamese · Italian
- Documents to translateFile uploadRequired
- PDFs or clear photos of every page, including the back of certificates. Up to ten files.
- Approximate word countNumber
- Certified translation needed?Single choiceRequired
- Options: Yes, for an official purpose · No, for information only
- What is it for?Single choiceRequired
- Options: Visa or immigration · Court or legal · Study application · Business or marketing · Personal
- Glossary or previous translations, optionalFile upload
- Terms your business always translates a set way. PDF or image.
- Needed byDateRequired
- Quote first, or proceed now?Single choiceRequired
- Options: Send me a quote first · Proceed, I accept the standard rate
What each field on this form collects
The source and target languages share a row as two dropdowns. A required upload takes the documents, every page. The word count sits beside whether a certified translation is needed. A single choice records the purpose, from visa to personal. An optional upload takes a glossary or previous translations. The deadline sits beside a choice between a quote first and proceeding at the standard rate.
Certified or not
Government agencies, courts and universities often require translations done by a credentialed translator. In Australia, NAATI certifies translators, and many official purposes ask for a NAATI certified translation. A business document translated for information does not need that, and costs less. The certified question and the purpose question together tell the agency which translator to assign. The thank you screen says the quote names the translator's credential, so a client applying for a visa can check it meets the requirement before paying.
Every page, including the back
Certificates often carry stamps, seals and notes on the back, and an official translation must include them. The upload description asks for every page, including the back of certificates, which avoids a second round when a translator notices a missing page. The glossary upload serves businesses: terms that must always be translated the same way, such as product names, keep a company's documents consistent across translators and years.
How to adapt this form
A legal practice adds the matter number and whether an affidavit of translation is needed. A software company adds the file format and whether the text sits in an app or on a website. A school adds the student and whether the translated report goes to a parent.
What makes this form work
Purpose decides the translator
Certified or not, and what it is for, sit together. The agency can see that a visa application needs a credentialed translator and a marketing brochure needs a marketing writer.
Every page is asked for
The upload description names the back of certificates. Stamps and notes on the back are part of the document, and leaving them out delays an official translation.
Repeat clients can skip the quote
Quote first or proceed now. A business that sends regular work accepts the standard rate and gets its translation sooner.
Questions people ask
What is a certified translation?
A translation done by a credentialed translator, often with a statement or stamp showing their credential, that official bodies accept. In Australia this usually means a NAATI certified translator. Check what the receiving agency, court or university requires before ordering.
How is a translation priced?
Often per word or per page, with minimum fees, and higher rates for certified, technical or urgent work. A word count helps a translator quote. This agency gives a fixed quote within one business day, or proceeds at the standard rate for clients who choose that.
Can a translation be sent as a Word document?
This form accepts PDFs and images, because a file upload field can allow only those two types. Save a Word file as a PDF first. For editable output, say so in the request and the agency can return the translation in the format you need.
What is a translation glossary?
A list of terms and how they should be translated, such as product names, job titles or legal terms. It keeps translations consistent between documents and translators. Businesses with regular translation work benefit most from keeping one, and can attach it with every request through the optional upload.
How long does a translation take?
It depends on length, language pair and whether it is certified. A one page certificate can take a day or two; a long technical document takes longer. The deadline field lets the agency say upfront whether the date is realistic.
Is interpreting the same as translation?
No. Translation is written, from one document to another. Interpreting is spoken or signed, in real time, such as at an appointment. A business that needs both usually books them separately, through a form like this for documents and an interpreter booking for meetings.
Does a translator need the original documents?
For most certified translations, clear scans or photos of every page are enough, and the translator works from those. Some agencies or courts want to see the original, or a certified copy, alongside the translation. Check what the receiving body requires and keep the originals safe until the matter is finished.
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Written and checked by the OneCraft team. Last checked .