Form questions

Tournament entry form questions for team nominations

Ask 12 to 15 per team. Never skip the team name with its age group or division, the squad list with shirt numbers, and a manager who can be reached on tournament days. The draw needs the first, scorers need the second, and every problem on the day goes to the third.

A tournament entry has to tell the organiser which division a team belongs in, who is on the squad, and who is responsible for them on the day. These questions collect the team, its roster and its officials in one entry, so the draw, the scoresheets and the first aid list all come from the same answers.

The questions

The team

  1. Team nameShort textRequired

    As it should appear on the draw. Cap the length so it fits a fixture list.

  2. Club or associationShort text

  3. Is the team affiliated with its state or national sporting body?Single choice

  4. Main uniform coloursShort text

    Ask for shirt and shorts colours in the label, so clashes show up before the draw.

  5. Alternate uniform coloursShort text

Division and draw

  1. Age groupDropdownRequired

  2. Which division are you nominating for?Single choice

    Describe the standard of each division, and say the organiser may regrade after the first round.

  3. Has this team entered the tournament before?Single choice

  4. Any team you should not meet in pool games, such as another team from your club?Short text

Squad

  1. Squad listTableRequired

    Columns for player name, date of birth and shirt number. Numbers let scorers record goals without asking.

  2. How many players are in the squad?Number

    Set the minimum and maximum the rules allow; a classic number field applies both.

  3. Is any player also listed with another team in this tournament?Single choice

  4. Does any player have a condition the tournament first aid team should know about?Single choice

    A yes is enough here. The details stay with the team manager, who brings them on the day.

Team officials

  1. Team managerNameRequired

  2. Manager emailShort textRequired

    Short text, since the email component renders nothing on a published classic form.

  3. Manager mobile, reachable on tournament daysShort text

  4. CoachName

  5. Do all team officials hold the working with children clearance their state requires?Single choice

  6. How many officials need accreditation passes?Number

Fees, rules and logistics

  1. Do you accept the entry fee as set out above?Single choiceRequired

    The fee, due date and refund rule go in a paragraph block above.

  2. How will the entry fee be paid?Single choice

  3. Tournament rules and code of conductMultiple choiceRequired

    Separate ticks for the playing rules and for the conduct of officials and spectators.

  4. Will the team need accommodation near the venue?Single choice

  5. Any travel constraints the draw should allow for, such as arriving late on the first day?Short text

  6. Anything the tournament office should know?Long text

Which questions to make required

Seven questions are required: team name, age group, the squad table, the manager's name and email, the fee question and the rules. Those are what the draw, the scoresheets and the tournament office cannot work without. Uniform colours, coach details, accommodation and travel constraints stay optional, since many teams settle them after entries close.

The form built from these questions

A static copy of the finished form, from its own example page.

Ferngully Cup 2027

Junior futsal, 11 and 12 July at Ferngully Sports Centre. One form per team. Entries close 5pm on 12 June, and divisions fill in the order deposits land.

The team

Three divisions run in each age group, but not every one runs in every age group. If yours does not fill, the office will call you before moving your team rather than after.
Seeding is done from that answer and nothing else, so please be accurate rather than modest. A team nominated well below its level gets moved after the first round, which costs its own players two lopsided games and every other team in the pool a wasted morning.

Who runs the team

Every adult who sits on the bench needs a current working with children check. Give us the numbers now and they are verified before the draw, rather than at the gate on a Saturday morning with a team waiting behind you.

Your squad

Squad caps are twelve players for Under 9, fourteen for Under 10 to Under 13 and sixteen for Under 14 and above, plus three team officials. Only five substitutes can go on a match card. Fill the rows you need and leave the rest blank. You can send changes to the office until 21 June.
#Player nameDate of birthShirt number
1
2
3
4
5
6
7
8
9
10
11
12
13
14

Sanction, fees and terms

Entry is $1,360 for Under 9, $1,580 for Under 10 to Under 13 and $1,800 for Under 14 to Under 16, per team rather than per player. A $250 deposit holds the place and the balance is due 12 June. Withdraw before 11 May and the deposit is returned less the bank fee. From 12 May the full entry is forfeited, because the draw is built around your team by then.

Three ways to change this bank

For a school sports carnival, enter by school rather than by team, replace the squad table with a table of students and the events each will contest, name the teacher in charge instead of a team manager, and leave medical consents to the school's own excursion forms. For a social corporate tournament, remove age groups, ask for the company and a team captain, add whether the team needs catering, and include a plain acknowledgement of the risks of playing, since every player is an adult. For a trivia or games tournament, keep the team and captain but swap shirt numbers for each player's handle, drop uniforms and divisions, and ask which session the team can attend.

Questions people ask

What does a tournament entry ask that a season registration does not?

It registers a team for a few days rather than a player for a season. That shifts the questions to the division, the squad list with numbers, uniform colours for clash checks, accreditation passes, accommodation and travel constraints for the draw. Individual medical and guardian details usually stay with the club, which registered each player already.

Why collect shirt numbers on the entry?

Scorers and referees record goals, fouls and cards by number. Collecting numbers with the squad means scoresheets can be printed before the first game, and duplicates within a team are spotted in the office rather than on court. Ask for the number the player will actually wear, not a squad position.

Should teams choose their own division?

Let teams nominate, and say plainly that the organiser may regrade. Teams know their standard better than anyone, but some aim high for the challenge and some aim low to win. Describing each division's standard in the options, and regrading after the first round where the rules allow, keeps games competitive.

How can organisers avoid uniform clashes?

Ask for main and alternate colours, with shirts and shorts named separately, then sort the entries by colour before the draw is published. Teams told of a clash a week ahead can bring bibs or their alternate strip. Teams told at the court have to borrow, which delays the game and frustrates everyone.

How does the squad table come out in the export?

The response export is a CSV with one column per question, and a table question arrives as a single column holding the filled rows as a JSON list. For scoresheets, split that column into one row per player with a short script or a spreadsheet formula, then group the rows by team.

Should the entry form collect every player's medical details?

Usually not. The team manager holds that information and brings it to the tournament, and the entry only needs to flag that a player has a condition first aid should know about. Collecting full medical details for every player on a public entry form gathers sensitive information the organiser does not need to keep.

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Sources

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