Tutoring quote template
Tutoring quote template for a term of sessions
Parents booking a tutor want the term cost, the session times and some reassurance. This tutoring quote template prices ten weekly sessions and an initial assessment, offers exam preparation and a second subject as extras, and includes a child safety clause.
4 sections, 4 priced items (2 optional), AUD with GST, no deposit, valid 14 days
Opens the quote generator with this template chosen. Describe the job and the AI writes it in this section order, or choose Open as is to start from the template's own text and sample prices.
The template, in full
Text in square brackets is what you replace. Prices are the template's sample prices in AUD.
Tutoring quote for [student name]
- Reference:
- [Q-0001]
- Date:
- [Date]
- Valid until:
- [Date plus 14 days]
- Prepared for:
- [Client name], [Client company]
Scope
Weekly [60 minute] [subject] tutoring for [student name] in [year level] for the [term], [in person at your home or online]. Each session follows the school program with a short progress note sent to you afterwards.
- Initial assessment of strengths and gaps
- Weekly sessions for the term
- Practice materials between sessions
- Progress note after every session
- End of term summary and recommendations
Investment
Sessions are priced per hour and billed for the term in advance, or fortnightly by arrangement.
| Item | Qty | Unit price | Tax | Amount |
|---|---|---|---|---|
| Tutoring sessionsWeekly 60 minute sessions for a 10 week term.10 session at $85.00, tax 10% | 10 session | $85.00 | 10% | $850.00 |
| Initial assessmentA 90 minute assessment and learning plan.1 at $120.00, tax 10% | 1 | $120.00 | 10% | $120.00 |
| Exam preparation intensiveOptionalSuggested: Three two hour sessions before exams.3 session at $160.00, tax 10% | 3 session | $160.00 | 10% | $480.00 |
| Second subjectOptionalSuggested: Additional weekly session in a second subject.10 session at $85.00, tax 10% | 10 session | $85.00 | 10% | $850.00 |
- Subtotal
- $970.00
- GST
- $97.00
- Total
- $1,067.00
Optional items show their price but stay out of the total until the client ticks them.
Terms
1. Payment. The term is invoiced in advance and due before the first session. Fortnightly payment can be arranged on request.
2. Missed sessions. Sessions cancelled with 24 hours notice are rescheduled within the term. Sessions missed without notice are charged.
3. Child safety. The tutor holds a current working with children check and a parent or guardian is home during in person sessions.
4. Validity. This quote is valid for 14 days. The weekly time slot is held for seven days from the date of the quote.
Next steps and acceptance
To accept this quote, sign below or click Accept on the online version and we will confirm the booking date within one business day.
Signature: Accepted for [Client company] (name and date).
Signature: For [Your company] (name and date).
Questions people ask
What does a term cost on the sample quote?
Ten sessions at $85 and an initial assessment at $120, for $1,067 with GST. Exam preparation intensives at $160 each for three sessions and a second subject of ten sessions at $85 are optional. A parent can tick either on the quote link and see the new total before accepting.
When is the term paid?
In advance. The payment clause invoices the term before the first session and offers fortnightly payment on request. There is no deposit, so accepting online creates one invoice due in 14 days; send it early enough that it falls due before week one.
How are missed sessions treated?
Sessions cancelled with 24 hours notice are rescheduled within the term, and sessions missed without notice are charged. The validity clause also holds the weekly time slot for seven days from the date of the quote, which nudges a family to confirm quickly.
What child safety wording is included?
The child safety clause states that the tutor holds a current working with children check and that a parent or guardian is home during in person sessions. Check the screening requirement where you tutor and update the wording if you also tutor online.
What does the scope promise each week?
An initial assessment of strengths and gaps, weekly sessions for the term, practice materials between sessions, a progress note after every session and an end of term summary with recommendations. The subject, year level and session length go in the bracketed scope paragraph.