A Fillout alternative for AI forms, PDFs and signatures

Where Fillout is better

• The free tier is genuinely generous

  A thousand responses a month, unlimited forms and unlimited seats at no cost is more collection capacity than most small teams will use in a year. Anyone choosing on cost alone for a pure data collection job should look hard at that before reading further, because nothing here undercuts it.

• Answers land in the database you already use

  Fillout creates and updates records in Airtable bases and Notion databases, and creates or updates Salesforce records straight from a form. That removes the glue code entirely. The OneCraft equivalent is a single webhook that fires once per submission with no retry, so the glue code is yours to write, host and monitor.

• Bookings and payments are included everywhere

  Scheduling and payments appear on every Fillout plan including the free one. A consultation booking that also takes a deposit is one form there. Here it is two systems: a form that records a preferred time, and something else entirely to collect the money and hold the slot.

• Seats are not a decision

  Unlimited seats on every tier means a whole team can build without a licence conversation. OneCraft's published pricing does not describe collaborator roles at all, so shared access effectively means a shared login, which is workable for one or two people and poor practice for a department.

Where OneCraft is different

• A photograph of the paper form is a valid starting point

  Fillout imports a PDF. The generator here accepts up to five attachments of 10 MB in PDF, TXT, PNG, JPG, WebP or GIF, so the phone photo of the sheet on the reception counter works the same way a clean PDF does. The layout is not preserved; the questions are read and rebuilt.

• Two form types, not one with options

  Classic forms and conversational forms are separate types with separate toolkits, 36 components against 25, and separate theme sets. The conversational one carries recorded audio and video answers and a combined profile screen, none of which exist on the classic side.

• Paper is a first class output

  A blank template PDF downloads with no plan gate, a fillable PDF export opens on the Starter plan, which matters for any office that still hands a clipboard to somebody at a counter. The filled response renders through a layout editor where fields are placed deliberately, and generation is queued and polled for up to five minutes.

• Signing is part of the same account

  Switching on the e-signing add-on turns each submission into an envelope with up to 25 recipients, an identity check of email link, access code or six digit code, a hash chained trail of 18 event types, and a certified PDF that carries its own certificate of completion.

A finished example

Wedding RSVP formMade with OneCraft, exactly as the generator and editor left it. Open the page for the full breakdown.

The money, as published on 20 September 2026

Fillout lists four tiers: free at $0 with 1,000 responses a month, Starter at $15 a month or $180 a year with 2,000, Pro at $40 or $480 with 5,000, and Business at $75 or $900 with responses uncapped. Every tier says unlimited forms and unlimited seats. OneCraft lists $0, $8, $25 and $125 a month, buying 150, 500, 1,500 and 7,500 AI credits, with no response ceiling printed at all. Read that carefully before choosing: a form gathering ten thousand answers a month costs nothing extra here and moves a Fillout account up a tier, while an account generating twenty new forms a week will run out of credits here and cost nothing extra there.

Rebuilding a Fillout form somewhere else

The two products both accept a PDF as an input, which makes the move unusually clean for a plain questionnaire. Export the Fillout form as a PDF, attach it to the generator on a paid plan, and check what comes back for required flags, option lists and field kinds. What will not travel is everything that made the form part of a workflow: the Airtable or Notion write, the scheduling block, the payment step. Those have to be replaced outside the form or left behind, and collected responses should be exported to CSV before the old account is closed.

Claims this page would not make

Fillout does not publish a total integration count, only categories of most popular, native and partner integrations, so no number appears above. It does not publish a component count or a theme count on the pages read for this comparison, and it does not describe a one question at a time layout or a signing feature there, so those cells say not published rather than asserting an absence. Anything Fillout has added since the date above will not be reflected here.

Where the OneCraft figures come from

Each figure in the right hand column traces to a line in an internal ledger read out of the running code: 41 component types, 36 and 25 item toolkits, a file upload field that allows 1 to 10 files of up to 100 MB with only two type switches, a webhook that fires once and never retries, four access types, 18 audited signing events. Where the ledger records an absence, the table says so plainly, which is why payments, scheduling and database sync read as flat no rather than as future work.

Who should stay with Fillout

Stay with Fillout if the form has to write into Airtable, Notion or Salesforce, if it books a time or takes a payment, or if a thousand free responses a month already covers the job. Those integrations are the product, and nothing in this comparison replaces them.

Questions people ask