Code of conduct, Bayside Netball Association, 2027
Code of conduct template with a do and do not list for each standard
A code of conduct is read once at induction and again when something goes wrong, and it has to work both times. This one keeps eight standards, gives each a short list of what to do and what not to do, sets the gift threshold and the conflict declaration as numbers and tables, and ends with how to raise a concern and what follows a breach.
The document, page by page
Every page as it renders and as it prints, with nothing summarised. Read the wording before you reuse it.
Section by section
What each section is for, so you can keep the ones you need and drop the rest.
- Cover and contents
- Masthead cover with board approval, then a five line table of contents.
- Who this applies to and why
- Staff, 400 volunteers, coaches and committee members, and the one sentence of values.
- Respect and fair play
- Standards 2.1 and 2.3 as Do and Do not columns.
- Safety of children and young people
- Standard 2.2: two adults, check in and out, checks held, and the hard lines.
- Money, conflicts and gifts
- Standards 2.4 to 2.6: two approvers on every payment, the declaration table, the $50 threshold.
- Social media, alcohol and smoking
- Standards 2.7 and 2.8: consent for photos, nothing at junior events.
- Raising a concern
- Three routes, a 5 day response, no reprisal, and the five step flow diagram.
- Breaches
- Minor, serious and severe, each with an example and outcome.
- Acknowledgement
- The signed agreement with a welfare officer countersignature.
Child safety in a code of conduct
Any organisation where adults hold positions of trust over children needs its code to do more than say children are safe here. Australian child safe standards expect codes that name observable behaviours: the two adult rule, a check in and out process, valid working with children checks, and hard lines on closed rooms, private transport and personal social media contact. Standard 2.2 puts all of that in a Do and Do not list, and the breach table backs it with an automatic consequence: any child safety breach is severe, which means immediate stand down and a report to the authority, never a quiet word. The photo consent line in standard 2.7 belongs to the same duty.
How to adapt this document
A company version drops standard 2.2 and replaces it with a data handling standard, do lock your screen and report a suspected breach within an hour, do not move customer data to personal accounts, keeping the $50 gift threshold. A board code trims to five standards, conflicts, confidentiality, solidarity with board decisions, money and respect, with the chair as countersignature. A supplier code keeps gifts, honesty and safety and attaches to the contract. In every version, keep the do and do not format and the three level breach table: they are what make the code usable at 7 pm on a Tuesday when something has gone wrong.
What makes this document work
Every standard is six behaviours, not a value
Each of the eight standards is a Do column and a Do not column, three lines each. Respect stops being a poster word and becomes use people's names, listen, call it out, never shout, discriminate or run down officials. A volunteer can hold six behaviours in their head; nobody can hold a paragraph.
Conflicts and gifts are a table and a threshold
Standard 2.5 answers declare or not with three worked cases in a table, and standard 2.6 sets the gift line at $50 with a register and an approval path. A number and a table are enforceable; "exercise good judgement" is not, and this is the page a committee reaches for when judgement failed.
Nobody learns the consequence from the letter
Section 4 grades breaches minor, serious and severe, each with a real example and its outcome, from a conversation and a note to immediate stand down and a report to the authority. Publishing the three levels up front means the process in section 3 lands as expected, not as an ambush.
Questions people ask
What is the difference between a code of conduct and a policy?
The code is the behaviour standards everyone signs, short enough to be read; policies are the detailed rules underneath it, one per topic. This code stays at eight standards and leaves leave rules, money procedures and social media detail to the policies, which is why people actually finish it.
Do volunteers have to sign a code of conduct?
Yes, at induction and before their first session with children. Section 5 is the acknowledgement: one sentence, a signature with name, role and date, and a welfare officer countersignature so someone owns the record. An unsigned code protects nobody when a breach has to be acted on.
How long should a code of conduct be?
Short enough to be read in one sitting. This one is six pages: a cover, a contents page, the eight standards across roughly four pages, then the concern process, the breach table and the signature page. If a standard needs more than a Do and Do not list, it probably wants its own policy.
What must a child safe code of conduct include?
Concrete behaviours, not values: two adults present, a check in and out process, current working with children checks, never alone with a child in a closed room, no transport without consent, no contact on personal social media. Standard 2.2 carries all six, in line with Australia's child safe standards.
How do you handle a breach of the code?
Through the path in section 3, concern raised, assessed, investigated, outcome, review, with a response within 5 days and no reprisal for good faith reports. The outcome then follows the three level table in section 4, and a child safety breach is always severe: immediate stand down and a report to the authority.
How often should a code of conduct be reviewed?
Every two years, and immediately after any serious incident, because an incident is a test the code either passed or failed. Reviews should also catch threshold drift: the $50 gift line only works while it matches what the committee actually enforces.
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