A Microsoft Forms alternative outside Microsoft 365

Where Microsoft Forms is better

• Quizzes mark themselves

  Points per question and a correct answer marker turn a Microsoft form into a graded quiz with no extra work, which is why so many schools and training teams never look further. Nothing here scores anything. A test can be collected as an ordinary form, and the marking is manual in a spreadsheet afterwards.

• Results land where the analysis already happens

  Exporting to Excel is one click and the file opens in the tool the organisation already uses, with PivotTables and existing reporting waiting. The equivalent here is a CSV download, which any spreadsheet opens but which arrives without the formatting or formulas a team may have built around a recurring Microsoft export.

• It is already paid for

  Microsoft Forms is listed among the apps in Microsoft 365 Personal at $9.99 a month, Family at $12.99 and Premium at $19.99, and is included in work and school subscriptions. If those licences exist, the marginal cost of another form is zero, and no separate subscription can beat that on price alone.

• It lives inside the tenant

  Sign in, permissions and sharing all follow the Microsoft account that the organisation already administers, which keeps identity and data handling inside one boundary. A separate product means another account, another set of access rules and another place where responses are stored.

Where OneCraft is different

• No subscription to anybody else required

  A free plan needs an email address and nothing more, with 100 AI credits a month and limited exports. Respondents never need a Microsoft account either, and the four access types decide whether a link is public, guarded by a secret key, restricted to signed in users or limited to one email domain.

• The form is written from a brief

  A description of up to 10,000 characters produces the questions, sections, welcome screen and theme in one pass, in the language asked for. On a paid plan an attachment stands in for the description, so an existing PDF or a photograph of a printed evaluation sheet becomes the first draft.

• It can look like the organisation, not the platform

  37 themes, 22 palettes, 24 background patterns and 23 font pairs, plus ten welcome layouts and four thank-you layouts, mean a course evaluation can carry the institute's colours rather than the default styling a tenant applies to every form it publishes.

• Answers can be signed and filed

  A response becomes a PDF laid out in a dedicated editor, and with the add-on enabled it becomes a signing envelope instead, with identity verification, an 18 event hash chained trail and a certified file at the end. Consent forms and acknowledgements finish as documents rather than as rows.

A finished example

Course evaluation form that separates teaching from materialsMade with OneCraft, exactly as the generator and editor left it. Open the page for the full breakdown.

Bundled against standalone

Microsoft does not price Forms separately. It appears in the consumer comparison page as an included app in Microsoft 365 Personal at $9.99 a month, Family at $12.99 and Premium at $19.99, and it comes with work and school subscriptions as part of the wider licence. OneCraft is bought on its own: $0 with 100 AI credits a month, then $8, $25 and $125 for 500, 1,500 and 7,500 credits. The comparison is therefore not really price against price. It is whether the organisation already pays Microsoft, and whether the people filling the form and the people reading the results all sit inside that account boundary.

Rebuilding a Microsoft form

There is no import. The reliable path is to print the existing form to PDF, attach it to the generator on a paid plan, and let the questions be read and rebuilt. Expect to check required flags and option lists afterwards. Two things do not survive the trip: quiz points with their correct answers, since nothing here marks anything, and any process that depended on an automatic Excel refresh. Download existing responses before switching, because nothing migrates on its own.

What could not be checked

The Microsoft Forms marketing page timed out twice on 20 September 2026, so every Microsoft claim above is quoted from the two support articles and the consumer plan comparison page instead. That means the table states what those pages document rather than everything the product can do, and rows reading not published should be understood as not published on the pages reached, not as a statement that the feature is missing. Prices are the consumer figures shown that day in US dollars.

Verifying the other column

Each OneCraft claim maps to a row in an internal ledger read from the product source: 41 component types across a 36 item and a 25 item toolkit, 37 themes with 22 palettes and 23 font pairs, an 8,000 character prompt ceiling, five 10 MB attachments on a paid plan, a CSV export with one column per field, and 18 audited events behind a certified signature. The absences are recorded there too, which is why the quiz row is a flat no rather than a promise.

Who should stay with Microsoft Forms

Stay with Microsoft Forms if quizzes have to grade themselves, if results feed an Excel process that already works, or if every respondent has a work or school account and the subscription is paid regardless. None of those are improved on here, and quiz scoring does not exist at all.

Questions people ask