HR template
Reference Letter template
A one page employment reference with dates, main duties, two examples backed by figures and a clear recommendation. It suits managers writing a reference for a former employee.
4 paragraphs, 1 signature block
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What you fill in
- [Date]
- [Employee name]
- [Your company]
- [Phone]
- [Email]
- [Your name]
- [Your title]
- [Your address]
The template, in full
[Date], To whom it may concern,
Reference for [Employee name]
I was [Employee name]’s manager at [Your company] from March 2023 to August 2026, where he was Operations Coordinator reporting to me. His duties included:
In 2025 he redesigned our run sheets, cutting late deliveries from 6.1 percent to 2.4 percent over six months, measured in the customer scorecards. During the February 2026 floods he re routed 40 deliveries in a day and kept both supermarket accounts supplied, with no complaints logged., [Employee name] was direct and even handed with the drivers, patient with customers, and both kept coming to him first. He left us for a role with broader scope at a larger company, and we would have kept him.
I recommend him without hesitation for an operations role, and in my opinion he is ready for a management position. I am happy to speak further on [Phone] or at [Email]., Yours faithfully,