Classic form
Market stall application form with insurance and power on it
A market coordinator is allocating fifty sites and balancing a row, which means the useful answers are the boring ones: what you sell, how big your marquee is, whether you need power and whether your insurance outlasts the season. This fourteen field form collects all four and gets the certificate expiry as a sortable date.
The form itself
A static copy of the finished form, exactly as it renders. Nothing here can be filled in or submitted, so read it as a reference and build your own from the button above.
Every field, and what it collects
The complete field list, in the order respondents meet it.
- Trading name, as it appears on your signageShort textRequired
- ABNShort textRequired
- Stallholder nameNameRequired
- Mobile, reachable on market morningShort textRequired
- EmailShort textRequired
- Stall typeSingle choiceRequired
- Options: Fresh produce, uncut fruit and vegetables · Packaged food, made elsewhere and sealed · Hot food cooked or reheated on site · Coffee, juice or other drinks · Plants, seedlings and cut flowers · Craft, handmade goods and art · Second hand and preloved
- What you sell, and who makes itLong textRequired
- Marquee or gazebo sizeDropdownRequired
- Options: 3m by 3m, standard site · 3m by 3m with a trestle outside, two sites · 6m by 3m, two sites side by side · A table only, no marquee · A vehicle or trailer I sell from
- Do you need power?Single choiceRequired
- Options: No power needed · A single 10 amp outlet for lighting or a till · A 10 amp outlet for a fridge or warmer · More than 10 amps, and I will call to discuss it
- Council food registration or notification number, if you sell foodShort textRequired
- Certificate of currency, public liabilityFile uploadRequired
- PDF or a clear photo, one file, up to 10 MB. Minimum cover is 20 million dollars. The insured name has to match the trading name or the ABN above, and the expiry has to fall after the last market date you tick.
- Certificate expiryDateRequired
- Which market dates do you want?Multiple choiceRequired
- Options: Sunday 5 October · Sunday 19 October · Sunday 2 November · Sunday 16 November · Sunday 30 November · Sunday 14 December · Sunday 11 January · Sunday 25 January
- Signature of the stallholderSignatureRequired
The stallholder
What you are selling
Your site
Insurance and dates
The four answers that actually allocate a site
A coordinator with fifty sites and a hundred applications is solving a packing problem. Stall type decides which row, the written description decides who sits next to whom, the marquee size decides how many sites are consumed, and the power answer decides which of the twelve powered sites are used up. Everything else on the form is compliance. That is why the power radio is graded by load rather than asked as a yes or no, and why the marquee dropdown includes a table only and a vehicle, which are the two sizes that break a grid.
The Australian pieces on this form
The site fee is stated as 55 dollars a day including GST, because a stallholder comparing markets wants the number they will be invoiced. The ABN field takes eleven digits, since an invoice without a valid ABN triggers withholding. Food stalls are asked for a council food registration or notification number, which is the local government registration a food business needs before trading at a temporary event, and the field accepts not applicable so a craft stall is not blocked. The tested and tagged rule for leads is the Australian electrical requirement that closes stalls at load in more than anything else.
How to adapt this form
A weekly market with permanent stallholders replaces the dated tick list with a season long commitment and adds a bank detail block for direct debit. A Christmas or one off market drops the dates entirely and adds a set up time preference, since everything happens in one morning. A market that allocates by category quota adds a second choice stall type question, which lets the coordinator offer a craft applicant a plant row site rather than a place on a waiting list.
What makes this form work
Power is graded by load, matching the powered sites
None, a single ten amp outlet for lighting, ten amps for a fridge, or more than ten and call us. A coordinator allocates the twelve powered sites from the answer instead of guessing.
The insurance expiry is a date, not just a PDF
One filter finds every stallholder whose cover lapses before the last market, and the upload note says the expiry must fall after the last date ticked. The rule and the sortable value both exist.
The products question explains why vagueness costs you
A note that the coordinator balances the row, that a vague answer is placed last, and that reselling is allowed on craft but not on produce. That turns a throwaway field into the one that decides a neighbour.
Questions people ask
Why ask for the insurance expiry as a separate date?
Because a PDF cannot be sorted and a season runs over four months. With the expiry as a date field, one filter finds every stallholder whose cover lapses before the last market, and the upload instruction adds the rule in words: the expiry has to fall after the last date you tick. Both together are what stop an uninsured stall trading in January.
How should a market ask about power?
By load, not by yes or no. A single ten amp outlet for lighting is a different site from one running a fridge, and anything over ten amps needs a conversation. Four graded options match the twelve powered sites the market actually has. The paragraph underneath carries the tested and tagged rule, which is the thing that delays load in.
Can the form take the site fee?
No. The form records an application and the intro says the fee is invoiced after the market at 55 dollars a day including GST. That is also how most community markets work, because a stallholder who cancels or is rained out is easier to credit on an invoice than to refund. Payment belongs in the market accounting system.
What does the products description do that the stall type does not?
It places the stall within a row. Three candle makers side by side is a bad market and a coordinator can only avoid it by knowing what is in each marquee. The paragraph above says a vague answer is placed last, and asks whether goods are made or resold, since reselling is allowed on the craft row and not on the produce row.
Why require a food registration number from food stalls only?
Because it is the council registration a temporary food stall needs, and a craft stall has no equivalent. The field is required but accepts the words not applicable, which keeps a single field doing both jobs without a conditional. A required field with an explicit opt out phrase also removes the ambiguity of a blank answer.
What does the signature cover here?
The paragraph above it, which lists the market rules being agreed to: load in between 6am and 7.30am, no vehicle movement between 8am and 2pm, no single use plastic bags, take your own rubbish, a 60 dollar clean up fee, and the site fee still applying inside 48 hours. Naming the fees is what makes the agreement enforceable in practice.
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Written and checked by the OneCraft team. Last checked .