Letters template
Business Cover Letter template
A one page business cover letter that sends a proposal or tender, lists the enclosed documents, points to what matters first and sets the next step with a date. It suits consultants and suppliers submitting a response to a client.
6 paragraphs, 1 table
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What you fill in
- [Date]
- [Client company]
- [Client address]
- [Client name]
- [Project name]
- [Reference number]
- [Phone]
- [Email]
- [Your name]
- [Your company]
- [Your address]
The template, in full
[Date], [Client company], [Client address], Attention: [Client name], Manager, Transport Planning, Dear [Client name],
Proposal for the [Project name], RFQ [Reference number]
Please find enclosed our proposal for the [Project name], submitted in response to RFQ [Reference number] and within the deadline of 5pm on [Date]. It is a fixed price of $46,800 for the full scope, including the two community workshops the brief makes optional.
Two things are worth turning to first. The programme on page 7 of tab A shows the count week falling in the last week of April, which is the only week before the winter timetable change that gives a clean baseline. The price on page 15 holds until [Date].
The next step is yours. If the panel shortlists us, we can present on any weekday from [Date], and we would ask for 45 minutes with whoever will use the findings rather than only the procurement panel. Please confirm a time by [Date] so the count week can be locked in.
Any question about the proposal, the price or the team goes to me directly on [Phone] or [Email]. I will answer the same business day.
Yours sincerely,, [Your name], Director, [Your company], Enclosed: tabs A to D, 37 pages, one bound copy and one USB