Letters template
Meeting Request Letter template
A one page letter asking for a short meeting, with the purpose in one sentence, three dated time options and a list of what would help both sides prepare. It suits suppliers, consultants and account managers seeking time with a client.
5 paragraphs, 1 table
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What you fill in
- [Date]
- [Recipient name]
- [Recipient company]
- [Recipient address]
- [Your company]
- [Your name]
- [Your address]
- [Email]
The template, in full
[Date], [Recipient name], Procurement Manager, [Recipient company], [Recipient address]
Request for a meeting about the 2027 carton plan
Dear [Recipient name], I am asking for 30 minutes with you before the 2027 packaging tender closes on [Date], so that we can set the carton sizes and volumes [Recipient company] will need next year and price them as one plan instead of as eleven separate orders.
Any of the three times below suits us, and all three are held in our calendar until [Date].
What would help us prepare
We will bring a costed plan at three volume bands, current lead times on each size, and the two sizes we think can be consolidated into one. If none of the three times works, name another and we will take it.
Yours sincerely,, [Your name], Account Manager, [Your company]