Letters template
Donation Request Letter template
A one page letter asking a local business for a specific donation, with a table of what the amount buys, why it is needed now, a reply date and a note on tax deductibility. It suits charities and community groups approaching local sponsors.
5 paragraphs, 1 table
Use this template opens a copy in the document builder after you sign in. Adapt it with AI opens the generator with this template chosen, so you can describe your business and get a version written for it.
What you fill in
- [Date]
- [Recipient name]
- [Recipient company]
- [Recipient address]
- [Your company]
- [Phone]
- [Your name]
- [Company number]
- [Your address]
- [Email]
The template, in full
[Date], [Recipient name], [Recipient company], [Recipient address], Dear [Recipient name],
Asking [Recipient company] for $500 before the winter roster
We are asking twenty local businesses for $500 each. That is the whole ask, and it is the same amount for everyone, because $500 is what it costs to run one Thursday dinner service from the door to the washing up.
The reason we are asking now is the number at the top of that table. In April we served 120 meals on a Thursday. Last week we served 180, turned nobody away, and finished $90 short, which the volunteers made up between them. Twenty donations of $500 funds every Thursday from June to September.
We would like an answer by [Date], because the winter roster and the standing produce order are set in the last week of November. A yes lets us buy at the wholesale price rather than week to week.
Your donation is tax deductible. [Your company] is a registered charity endorsed to receive tax deductible gifts. Gifts are tax deductible where the law allows, and we issue a receipt with our registration number within three business days.
If $500 is not possible, any amount helps, and so does a Thursday afternoon on the roster. Call me on [Phone] or come and see the kitchen on a service night., , With thanks,, [Your name], Coordinator, [Your company]