Repairs quote template
Repair quote template for appliances and devices
A repair customer needs to decide whether the fix is worth it. This repair quote template shows the diagnosis fee, the parts and the labour separately, explains what happens if another fault turns up, and backs the job with a 90 day warranty on the repair and the parts fitted.
4 sections, 4 priced items (1 optional), AUD with GST, no deposit, valid 14 days
Opens the quote generator with this template chosen. Describe the job and the AI writes it in this section order, or choose Open as is to start from the template's own text and sample prices.
The template, in full
Text in square brackets is what you replace. Prices are the template's sample prices in AUD.
Repair quote for [item and model]
- Reference:
- [Q-0001]
- Date:
- [Date]
- Valid until:
- [Date plus 14 days]
- Prepared for:
- [Client name], [Client company]
Scope
Repair of [item] reported as [the fault]. Diagnosis found [the cause]. The price below replaces [the parts], tests the unit and returns it in working order.
- Diagnosis and fault report
- Parts listed below
- Labour to fit and test
- Cleaning and safety check
- [90] day warranty on the repair
Investment
The diagnosis fee is credited against the repair when you go ahead.
| Item | Qty | Unit price | Tax | Amount |
|---|---|---|---|---|
| DiagnosisFault finding and report, credited if repaired.1 at $89.00, tax 10% | 1 | $89.00 | 10% | $89.00 |
| Replacement parts[List the parts.]1 at $215.00, tax 10% | 1 | $215.00 | 10% | $215.00 |
| LabourFitting, testing and safety check.1.5 hour at $120.00, tax 10% | 1.5 hour | $120.00 | 10% | $180.00 |
| Pickup and returnOptionalSuggested: Collection and return within [area].1 at $45.00, tax 10% | 1 | $45.00 | 10% | $45.00 |
- Subtotal
- $484.00
- GST
- $48.40
- Total
- $532.40
Optional items show their price but stay out of the total until the client ticks them.
Terms
1. Payment. Payment is due on collection or before return delivery. The diagnosis fee is payable if the repair does not proceed.
2. Further faults. If a further fault is found during the repair, work stops and you are contacted with a revised quote before continuing.
3. Warranty. The repair and parts fitted are covered for 90 days. The warranty does not cover unrelated faults or damage after the repair.
4. Uncollected items. Items not collected within 60 days of notice may be disposed of to recover costs.
5. Validity. This quote is valid for 14 days, subject to parts availability.
Next steps and acceptance
To accept this quote, sign below or click Accept on the online version and we will confirm the booking date within one business day.
Signature: Accepted for [Client company] (name and date).
Signature: For [Your company] (name and date).
Questions people ask
What is on the sample repair quote?
Diagnosis at $89, replacement parts at $215 and one and a half hours of labour at $120 an hour, for $532.40 with GST. Pickup and return at $45 is optional, so a customer who drops the item off does not pay for it. Item and model go in the bracketed heading.
Is the diagnosis fee charged if the repair does not go ahead?
Yes. The payment clause makes the diagnosis fee payable if the repair does not proceed, and asks for payment on collection or before return delivery. That line keeps a bench test from becoming free work when the customer decides to replace the item instead.
What happens if another fault turns up mid repair?
The further faults clause stops work and has you contact the customer with a revised quote before continuing. Edit the items in the builder and send the quote again, so the customer accepts the revised total rather than the first one.
How long does the warranty last?
Ninety days on the repair and the parts fitted. It does not cover unrelated faults or damage after the repair. The scope list repeats the warranty with the bracketed number, so changing it in one place and missing the other is the main thing to check before sending.
What about items nobody collects?
The uncollected items clause says items not collected within 60 days of notice may be disposed of to recover costs. Check that the period suits the law where you trade. The quote is valid for 14 days, subject to parts availability, because part prices move.