Classic form

Fun run entry form

A community fun run entry that has to do three jobs at once: sell a place, put the right person in the right wave, and hold a waiver that stands up. Every field here exists because a race director has been caught out by not having it at half past six on a Sunday morning. It is a classic form, because a waiver has to sit visibly above the signature that accepts it.

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Bayside Beacon Fun Run

Sunday 18 October on the Bayside foreshore. Three distances, one flat course, and everything raised above cost goes to the Beacon mental health service. Entries close midnight 11 October.

Who is entering

Your race

Your estimated finish time decides where you line up inside your wave. Nobody checks it and nobody minds if you are wrong, but a fast runner starting at the back spends the first kilometre weaving, and a walker at the front spends it being overtaken.
Every entry includes a shirt, but the size you pick is only guaranteed on entries received by 27 September. That is the day the print run is ordered. After it, sizes are whatever is left in the box on the morning.

If something goes wrong

The waiver

Taking part in a fun run carries risk, including falls, contact with other participants, uneven ground, traffic on the shared path and whatever the weather does on the day. Read the three statements below and tick each one. If you cannot tick all three, do not enter, and email the race office instead.

Every field, and what it collects

The complete field list, in the order respondents meet it.

Who is entering

Who are you entering?Single choiceRequired
Options: Myself, and I am 18 or over · Another adult who is 18 or over · A child under 18, and I am their parent or guardian
Name of the person runningNameRequired
Date of birthDateRequired
Age bracket on race day, 18 OctoberDropdownRequired
Options: 12 and under · 13 to 16 · 17 to 19 · 20 to 29 · 30 to 39 · 40 to 49 · 50 to 59 · 60 to 69 · 70 and over
Category for the results listSingle choice
Options: Female · Male · Not placed in a gender category
Email addressShort textRequired
Mobile numberShort textRequired
Postal address, for the race packAddress

Your race

Which distance?Single choiceRequired
Options: 10km, first wave, 7.30am start, $55 · 5km, second wave, 8.15am start, $40 · 2km Beacon Dash for under 13s, 9.00am start, $15 · Virtual, run it anywhere that weekend, $30
Roughly how long will it take you?Single choiceRequired
Options: Under 25 minutes · 25 to 40 minutes · 40 to 60 minutes · Over an hour · Walking the whole way
Shirt sizeDropdownRequired
Options: Youth small · Youth medium · Youth large · Adult small · Adult medium · Adult large · Adult extra large · Adult 2XL · No shirt, thanks
Are you fundraising as well as running?Single choice
Options: Yes, set me up a fundraising page · I am already on a team page · No, just the entry
Team name, if you have oneShort text

If something goes wrong

Emergency contact nameShort textRequired
Their relationship to the runnerShort textRequired
Emergency contact mobile, reachable on race morningShort textRequired
Anything the medical team should know?Long text

The waiver

The waiverMultiple choiceRequired
Options: I understand and accept the risks of taking part, including falls, contact with others, traffic and the weather · I am medically fit to take part, and I release the organisers, the council and the sponsors from claims for injury or loss · I consent to first aid, and to ambulance transport if needed, if I cannot give consent at the time
Photographs and video from the daySingle choice
Options: Fine to use my photo in Beacon fundraising · Please do not use my photo
Signed by the runner, or by the parent or guardian if the runner is under 18SignatureRequired
Name of the person signingShort textRequired

Question banks built on this form

What makes this form work

The shirt cut off is printed next to the shirt question

Sizes are guaranteed only on entries in by 27 September, the day the print run is ordered. Saying it beside the dropdown rather than in a terms page is the difference between an entrant who understands why they got a large and one who complains at bib collection.

The waiver is three statements, not one

Risk, fitness and release, and consent to treatment are separate promises, and a run that bundles them into one tick is relying on somebody having read a paragraph they scrolled past. Three lines take four seconds longer and each one is defensible on its own.

The emergency contact question asks for a relationship

A name and a number are useless if the marshal does not know whether they are ringing a partner or a workmate two states away. The label asks for the relationship and the mobile field says reachable on race morning, which quietly rules out an office landline.

Questions people ask

Why ask for both a date of birth and an age bracket?

Because they answer different questions. The date of birth proves the runner meets the minimum age and belongs in the junior dash. The bracket is what the results are scored in, and it is always taken on race day rather than the day of entry, which is why the label names the date.

Does a waiver on a web form actually hold?

It holds better than a clipboard in a gazebo, because the record shows what was on screen, who ticked it and when it was signed. Break it into separate statements rather than one blanket tick, keep the language plain, and download the response as a PDF so there is a copy that does not live in a browser tab.

How do I stop everybody choosing the fastest wave?

Explain what the answer does. The paragraph above the question says a fast runner at the back spends a kilometre weaving and a walker at the front spends it being overtaken. People self seed accurately when they understand it is about their own morning, not about being judged.

What about entries for children?

The first question asks who is being entered, and the signature line names the parent or guardian as an alternative signer. There is no branching, so a parent fills in the child's details and signs in their own name, which is exactly what a paper entry does and what a race office expects to see.

Why does the form ask for a shirt size?

Because the race pack is printed and packed before race week, and chasing sizes by email afterwards costs more than the shirts. This form asks it in the race section beside the distance and the expected time, so the whole pack, bib, shirt and postal address, comes from one submission.

Should a run entry form ask about fundraising?

Ask once, as a yes or no. This form asks whether you are fundraising as well as running, then asks for a team name. Entrants who say yes get the fundraising emails and everybody else does not, which keeps the general entry list clean and stops a charity mailing people who only wanted to run.

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Sources

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