Classic form
Site inspection booking form for an electrician's quote
A site inspection booking form has to get a tradesperson to the right address, through the right door, with the right parts, at a time someone can let them in. This one asks the job type, access, a time window and parking, takes photos of the switchboard and the work area, and asks about pets before the gate opens.
The form itself
A static copy of the finished form, exactly as it renders. Nothing here can be filled in or submitted, so read it as a reference and build your own from the button above.
Every field, and what it collects
The complete field list, in the order respondents meet it.
- What kind of job is it?DropdownRequired
- Options: Switchboard upgrade or safety switches · New power points or lights · Ceiling fans or downlights · Renovation or extension wiring · Air conditioner circuit · EV charger installation · Solar or battery connection check · Fault finding, something stopped working
- Site addressShort textRequired
- How will the electrician get in?Single choiceRequired
- Options: I will be home · A tenant will be home, I am the owner or agent · Key in a lockbox, code sent by text · Business premises, ask at reception
- Photos of the jobFile upload
- The switchboard with its door open, the area where the work is, and any existing fittings being replaced. Images or PDF plans, up to 6 files.
- Days that suitMultiple choiceRequired
- Options: Monday · Tuesday · Wednesday · Thursday · Friday
- Time windowSingle choiceRequired
- Options: 7 to 10 am · 10 am to 1 pm · 1 to 4 pm · Any time
- Where can the van park?Short text
- Any pets on site?Single choiceRequired
- Options: No pets · Yes, they will be shut away · Yes, a dog that will be in the yard
- Your nameShort textRequired
- MobileShort textRequired
The job
When
You
What each field on this form collects
What kind of job is a dropdown of eight, from a switchboard upgrade to fault finding. Site address is a single short text with an Australian placeholder, street, suburb, state and postcode. How the electrician will get in is a radio of four, including a tenant at home and a lockbox code sent by text. Photos of the job is an optional upload of up to six images or PDF plans, and its description, which shows on the published form, names the three photos that help most. Days that suit is a weekday checkbox beside a time window radio of four. Where the van can park is optional short text. Pets on site is a radio of three. Your name and mobile close the form.
The Australian rules the form works within
Electrical work in Queensland may only be done by a licensed electrical contractor, so the intro says the business is a licensed contractor and that the licence number is printed on every quote, which is where the Electrical Safety Office expects to see it. Quotes in Australia should show the full price, so the intro says they include GST. A switchboard upgrade often brings the home up to the safety switch requirements of the wiring rules, AS/NZS 3000, which is why it is the first job type. The thank-you screen carries the one safety line a homeowner needs while waiting: turn the power off at the main switch and call 000 for fire.
How to adapt this form
A plumber swaps the job types for hot water, blocked drains and leaks, asks where the water meter and the hot water system are, and keeps the photo upload. A builder quoting an extension adds the council approval stage and a plans upload. A strata manager booking a contractor across many units replaces the access radio with a unit table and a building manager contact.
What makes this form work
The van is packed from the photos
The upload asks for the switchboard with its door open, the work area and the fittings being replaced. Three photos tell the electrician which parts to bring, which is the difference between quoting on the first visit and coming back.
Access has four real answers
Home, a tenant at home, a lockbox code by text, or reception at a business. Each one changes who the electrician calls before arriving, and none of them leaves the tradesperson knocking on a locked door.
Days and window sit side by side
Weekdays as a checkbox and a three hour window as a radio, on one row. The customer gives every day that works and one window, and the confirmation text can land on the first free day in the diary.
Questions people ask
Why ask for photos when the electrician is coming anyway?
Because the photos decide what goes in the van. A switchboard with ceramic fuses needs a different set of parts from one with modern breakers, and a photo shows which before the visit. For small jobs the photos sometimes allow a quote without any visit at all, which saves the customer half a day at home.
Is the site inspection free?
In this example, yes: the intro says inspections are free and take about 30 minutes, with the written quote within two business days. Many trades charge a call out fee for fault finding but not for quoting, so a business adapting the form should state its own rule in the intro paragraph, where every customer reads it.
Why does a trade booking form ask about pets?
A dog in the yard is the most common reason a tradesperson cannot get to a meter box or a switchboard on the side of a house. The third option names that situation exactly. Asking also protects the animal, since gates left open during a job are how pets get out.
What does the access question cover for rental properties?
The second option is for a landlord or agent booking work where a tenant lives. It tells the electrician to expect someone other than the person who booked, and to confirm the time with the tenant as well. Entry to a rented home in Australia needs proper notice to the tenant, which the agent arranges.
Does the form book a fixed time?
No. It asks for the days that suit and a three hour window, and the thank-you screen says a text confirms the day and window by the next business day. A trade diary moves with every job that runs long, so a window the customer can plan around is more honest than a time the form cannot keep.
Can the electrician quote from photos alone?
Sometimes. For a ceiling fan swap or a few new power points, clear photos of the switchboard and the spot can be enough for a fixed quote with no visit. A switchboard upgrade, a renovation or a fault almost always needs the inspection, because what is behind the wall decides the price. The photo upload helps in both cases.
Build your own in about a minute
The button below opens the generator with this use case already described. Change the wording to match your own, generate, then edit anything you like.
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Written and checked by the OneCraft team. Last checked .