Industry kit

Gym forms and the rest of the gym kit

A gym signs members up, screens them before they train, records a waiver, and asks them why they stay or leave. This kit links finished examples of each form, plus the flyer, website and promo video that bring new members in, all written for invented Australian gyms.

The four forms every gym needs

Every gym, from a 24 hour franchise to an independent strength club, runs four forms. The membership form records the member, the plan, the price and the start date, and is the document a member disputes when they want to cancel. Pre exercise screening, usually a PAR-Q or the adult pre exercise screening tool, identifies people who should see a doctor before training. The waiver records that the member understands the risks of exercise and accepts the rules. The member survey, sent after a few weeks and again before renewal, tells the owner why people stay or drift away.

Marketing that fills classes

On the marketing side a gym needs to be found and to look like a place a beginner can walk into. A clear website with the timetable, prices and a free trial offer, a flyer for the local area and a short promo video for social media do most of the work. The examples below include each of these as finished pieces, built for invented gyms, so an owner can read the copy, the prices and the structure before writing their own. Each card opens the complete example.

Who the kit is for

The kit suits independent gyms, strength and conditioning clubs, boutique studios and bootcamp operators in Australia. Membership terms must be fair and clear under consumer law, and cancellation rules are a frequent source of complaints, so the membership example states them plainly. AUSactive, the industry body, publishes a code and guidance for the fitness industry, and the screening examples follow the common pre exercise screening approach used across it.

The kit, piece by piece

Membership terms that hold up

A membership form should say the plan, the price per billing period, the minimum term if any, how to cancel, how much notice is needed, whether the membership can be frozen and what happens to direct debits after cancellation. Most complaints about gyms are about cancellation, so put the rule in plain words near the signature rather than in small print. The membership form example in this kit does this and asks the member to tick that they have read it.

Screening before training

Pre exercise screening asks a few yes or no questions about heart conditions, chest pain, dizziness, blood pressure and other conditions, and asks people who answer yes to see a doctor before starting. It protects the member and the trainer. Keep it short, ask it at sign up, and ask again if a member returns after a long break. The PAR-Q example in this kit uses that pattern and keeps the follow up instruction visible.

Waivers, signatures and records

A waiver records that the member understood the risks and the rules; it does not remove a gym duty of care, and consumer law limits what a waiver can exclude. Keep the waiver honest and specific to the activities offered. It can be signed on a tablet at the desk or sent for e-signing, where the member confirms with a code sent to their email and the gym keeps a certified PDF with its audit trail. Form responses can be exported as a CSV with one column per question.

The tools behind the kit

Step by step in the builders: Create a form with AI, then Make a promo video with AI voiceover.

Questions people ask

What forms does a gym need?

A gym needs a membership form with the plan and cancellation terms, pre exercise screening such as a PAR-Q, a waiver and health declaration, an incident report form and a member feedback survey. Personal training and kids programs need their own intake and consent forms.

Is a gym waiver legally binding?

A waiver can help show that a member understood the risks, but it cannot remove the gym duty of care or override consumer guarantees. Courts look at whether the risk was explained clearly and whether the gym acted reasonably. Keep the waiver specific and get legal advice on wording.

What is a PAR-Q?

A PAR-Q, or physical activity readiness questionnaire, is a short screening form that asks about heart conditions, chest pain, dizziness and other health issues before exercise. A yes answer means the person should get medical clearance before starting. Many Australian gyms use a pre exercise screening tool based on the same idea.

How should a gym ask members for feedback?

Send a short survey a few weeks after joining and again before a renewal date. Ask what they use, what is missing, how crowded it feels at their usual time and how likely they are to stay. Act on the answers and tell members what changed.

Can members sign up online?

Yes. A membership form can be published as a link or a QR code at the desk, and the waiver can be included or sent separately for e-signing. The gym receives an email alert for each submission and can export all responses as a CSV.

Start the first piece of the kit

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Sources

Written and checked by the OneCraft team. Last checked .