Industry kit
Veterinary forms for a vet clinic, from new client to surgery
A vet clinic registers new clients and their animals, books appointments by urgency, records consent and an estimate before surgery, and needs to be found by new pet owners. This kit links finished examples of each, written for invented Australian clinics.
What a vet clinic writes down
A veterinary clinic keeps records about two parties: the owner, who consents and pays, and the animal, who is the patient. The new client form has to collect both, including species, breed, age, desexing, microchip number, vaccinations and medications for each animal. Booking forms add the reason for the visit and how urgent it is, because a vomiting puppy and a vaccination cannot wait the same time. Surgery and anaesthetic need written consent with an estimate, so the owner agrees to the risk and the cost before the procedure.
The front of the clinic
New pet owners choose a vet mostly by location and by what they can find online: whether the clinic sees their kind of animal, its hours, its prices for common visits and how to book. A website that shows those plainly, a flyer for new housing estates and puppy schools, and a short client survey after the visit are the marketing side of the kit. The examples cover each of these as finished pieces, so the clinic can judge the questions and the wording directly before building its own.
Who the kit is for
The kit is written for small animal and mixed practices in Australia. Veterinarians are registered with a board in each state, such as the Veterinary Practitioners Board of NSW, and boards publish guidance on records and consent. The examples use invented clinics and animals, prices in dollars with GST at 10%, and none of them is offered as clinical guidance. Mobile vets and animal hospitals use the same forms with different booking rules, and the cards below open each one complete.
The kit, piece by piece
New client form
New vet client form with the pet record and the consent togetherOwner details plus each animal: species, breed, age, desexing, microchip, vaccinations and medications.
Appointment booking form
Vet appointment booking form with the reason and the urgencyThe reason for the visit and its urgency, so reception can triage before confirming a time.
Surgery consent form
Vet surgery consent form with bloods, fluids and estimateThe procedure, anaesthetic risks, an estimate range and the owner consent, before admission.
Vet clinic flyer
Vet clinic flyer with vaccination and desexing pricesA clinic flyer with services, hours and a new client offer for the surrounding suburbs.
Vet clinic website
Vet clinic website example with prices and same-day careA vet clinic website with prices for common visits and same day care, written as code.
Client survey questions
Vet client survey questions for after the consultA question bank for a vet client survey: booking, handling of the animal, cost explanation.
Pet registration form
Pet registration form with vaccinations and a temperament gridVaccinations and a temperament grid, useful for clinics that also board or run puppy classes.
Pet agreement signing
Sign a pet agreement onlineAn agreement about an animal signed online, the pattern for boarding or payment plan agreements.
One owner, several animals
The new client form should collect the owner once and then repeat a short block for each animal, because many households bring more than one pet. Ask for the microchip number, desexing status and vaccination dates, and for any medications or allergies, since those affect what the vet can safely give. A second contact matters for emergencies and for animals left for surgery. The new client example in this kit is built this way.
Consent and estimates before surgery
Before an anaesthetic or surgery, the owner should sign consent that names the procedure, explains anaesthetic risk, offers pre anaesthetic blood tests, gives an estimate range and records a phone number to call during the procedure. Including the estimate avoids the most common complaint about vet bills. The surgery consent form in this kit carries each of these, and the same document can be sent for e-signing when the owner is not at the clinic.
Keeping clients coming back
Most clinic revenue comes from repeat visits: vaccinations, dental checks and ageing pets. Reminder consent on the new client form, a short survey after visits and a website that answers the questions owners ask most keep that relationship going. The survey question bank in this kit is written for a vet clinic and covers booking, how the animal was handled and whether costs were explained.
The tools behind the kit
Step by step in the builders: Create a form with AI, then Send a document for e-signature.
Questions people ask
What should a vet new client form include?
It should include owner contact details, a second contact, and for each animal the name, species, breed, age, sex, desexing status, microchip number, vaccination history, current medications, allergies, previous vet and consent to reminders. Keep a short block per animal so households with several pets can register in one form.
Does a vet need written consent for surgery?
Written consent before anaesthesia and surgery is standard practice and expected by veterinary boards. It should name the procedure, explain the main risks, give an estimate and record how to contact the owner. Keep the signed consent in the animal record.
How should vet clinics triage bookings?
Ask for the reason for the visit and a few urgency questions on the booking form, such as whether the animal is eating, vomiting, bleeding or struggling to breathe. Reception can then offer a same day slot to urgent cases and advise owners to call or come in when symptoms are serious.
Should a vet clinic publish prices?
Publishing starting prices for common visits such as a consultation, vaccinations and desexing helps owners choose and reduces phone calls. Explain that the final cost depends on the examination. The vet clinic website example in this kit lists prices this way.
Can pet owners sign forms online?
Yes. Forms can be completed online before the visit, and documents such as surgery consent or a payment plan can be sent for e-signing. The owner confirms with a code sent to their email, and the clinic receives a certified PDF with a record of when it was signed.
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