Quotation: 14 Selwyn Street, Hawthorn VIC 3122
Quotation template priced trade by trade
A quotation template should give the price line by line, say what is and is not included, how long it stays valid and when each payment falls due. This one is filled in for Copperfield Bathrooms, quoting Alana Reid $34,780 including GST for a full bathroom renovation at 14 Selwyn Street, Hawthorn. Eight trades are priced as separate lines, the fixtures and fittings are a $7,350 prime cost allowance, the job runs four weeks from Monday 5 October 2026, and the payment schedule takes 5 per cent on acceptance, 50 per cent when tiling is done and 45 per cent at practical completion.
The document, page by page
Every page as it renders and as it prints, with nothing summarised. Read the wording before you reuse it.
Section by section
What each section is for, so you can keep the ones you need and drop the rest.
- Letterhead and client
- The builder’s details and ABN, the client, quote number, issue date, 30 day validity and the proposed start.
- Scope of works
- Eight lines from demolition to making good, each priced including GST, then the price before GST, the GST included and the total.
- Inclusions
- Six things the price covers, including site protection, waste removal and two compliance certificates.
- Exclusions
- Permits, unforeseen structural issues, scope upgrades, tile supply and relocations beyond 500mm.
- Project timeline
- Four weeks with the trades scheduled in each.
- Payment schedule
- Three stages with trigger, percentage and amount. The deposit is five per cent because Victoria caps it there once a domestic building contract reaches $20,000; check your state’s rules before copying it.
- Terms and conditions
- Variations, the deposit, a seven year workmanship warranty and the cancellation fee.
- Acceptance
- A first person acceptance statement and signature lines for the client and the builder.
Clauses in this document
Who this is for
A trade or a small builder quoting domestic work, where the customer is a person spending their own money and wants to see what each part costs. Pricing by trade, as this example does across eight of them, is slower to write than a single number but it is what wins the job against a competitor who sent one line and a total.
Check the Victorian rules before using these payment terms
This quote is for work in Hawthorn, so Victoria's domestic building rules apply. Consumer Affairs Victoria says a deposit for building work cannot be more than 10 per cent on a contract under $20,000, and 5 per cent on a contract of $20,000 or more. At $34,780 that caps the deposit at 5 per cent, which is the $1,739 this schedule takes. Progress payments should also follow completed work rather than run ahead of it, so check each stage is finished before it is invoiced. A renovation this size will usually also need a written domestic building contract, with the quote as its price schedule rather than the whole agreement.
How to adapt this document
For a service quote, swap the trades for roles and hours. For a job with an unknown at its centre, such as what is behind a wall, price everything you can and carry the unknown as a provisional sum with a stated allowance, then adjust to the real cost when it is known. Label allowances consistently: here the fixtures line is the only prime cost item, and the exclusions say the client chooses and pays for the tiles, so no line prices them. Round each line to a figure you would defend and let the total follow; here every line is a round figure including GST, and the eight add to $34,780. Keep the validity date, the deposit and the variation clause, because those three lines are what turn a price list into a document that holds up when the job runs long.
What makes this document work
Every trade is a line
Demolition, plumbing, waterproofing, tiling labour, cabinetry, fixtures, electrical and making good each carry their own round price including GST, adding straight to the $34,780 total, with the $31,618.18 price before GST and $3,161.82 GST shown beneath, so a change to one trade is a change to one line.
Exclusions are as clear as inclusions
Six inclusions, including the waterproofing and electrical certificates, then five exclusions, all before the acceptance block.
Payment follows progress
Three stages tied to acceptance, completed tiling and practical completion, with the dollar amount of each worked out, so neither side funds the other.
Questions people ask
Is a quote binding once the customer accepts it?
Yes. A quote is a fixed price you are bound to once the customer accepts it, while an estimate is a considered guess that can move and has to say so on its face. Do not label a document a quote and then call it indicative in the terms. This example is a quote, with the fixtures carried as a prime cost allowance that adjusts to the items chosen.
How long should a quotation stay valid?
Thirty days is the common answer, and it should be written on the quote, as it is here. Materials pricing moves, and a quote with no expiry can be accepted six months later at a price you can no longer buy at. If a customer comes back after the date, send a fresh quote with a new number and date rather than honouring the old figure.
Why are the fixtures a prime cost allowance rather than a fixed price?
A prime cost item is an allowance for something to be supplied but not yet chosen, such as tapware, and it adjusts to the price of the item picked. A provisional sum is an allowance for work that cannot yet be measured, such as repairs behind a wall. This quote uses a $7,350 prime cost allowance for fixtures and fittings and no provisional sums.
Does a quotation need GST shown?
If you are registered for GST, show the GST amount and the total, as this example does: its eight lines are priced including GST and add to $34,780, of which $3,161.82 is GST, leaving $31,618.18 before GST. A quote is not a tax invoice, so each payment stage still needs its own tax invoice. A business that is not registered should say its prices include no GST.
What happens when the work changes?
It becomes a variation, priced and agreed in writing before it is done. The quote should say that in the terms, because the argument at the end of a renovation is almost never about the quoted work; it is about the three things that were added along the way and never priced.
How big a deposit can a Victorian builder take?
Consumer Affairs Victoria puts the limit at 10 per cent for building work under $20,000 and 5 per cent for work of $20,000 or more. This $34,780 quote is over $20,000, so its deposit is 5 per cent, $1,739. Print the deposit amount and what happens to it on cancellation, then issue a deposit receipt when it is paid.
Can I quote a service by hours instead of trades?
Yes. Replace the trade rows with roles, put the hours in the quantity column and the hourly rate beside them, and keep the same subtotal, GST and total block underneath. The structure of this document does not care whether a line is a plumber or a designer, only that each line has a quantity and a rate.
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